BACKGROUND INFORMATION
Date of Study: August 21, 2023 – August 24, 2023
Collective Bargaining Identification: S13
Job Analysis Conducted By: Pia Geena Torneros Examination and Selection Analyst, Talent Acquisition and Career Services, Department of Corrections and Rehabilitation
Number of Incumbents: Number of Incumbents: There are 66 budgeted positions and 45 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated July/2023.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Supervise staff and inmates engaged in the operation, maintenance, and repair of Heating Ventilation and Air-conditioning systems (HVAC), stationary engines, boilers, compressors, pumps, compressors, pumps, condensers, steam lines, water lines, gas lines, and refrigeration to ensure efficiency, safety, and security using an Automated Preventive Maintenance System, (APMS), California Code of Regulations (CCR) Title 8, 15, 19, 22, 23 and 24, Departmental Operations Manual (DOM) daily.
2. Supervise staff and inmates engaged in the operation, maintenance, and repair of water treatment and wastewater systems to ensure efficiency, safety and security using APMS, CCR Title 8, 15, 22, 23 and 24, DOM, regulatory agencies daily.
3. Supervise staff engaged in materials management to ensure materials are received and available for repair and maintenance using departmental forms, purchase orders/invoices, and Business Information Systems (BIS) daily.
4. Coordinate with supervisor regarding materials management to ensure materials are received, available for repair/maintenance, and within the institutional budget using departmental forms, purchase orders/invoices, and BIS daily.
5. Assign work to staff to ensure efficiency and compliance with Federal/State/Local standards using APMS, CCR Title 8, 15, 19, 22, 23, 24, National Fire Protection Association Standards (NFPA), and Design Criteria Guidelines daily.
6. Represent the institution as a liaison between regulatory agencies (e.g., Department of Occupational Safety and Health [DOSH], Regional Water, Wastewater and Air Quality Control Boards) to ensure compliance with Federal/State/Local standards using the APMS, CCR Title 8, 22, 23, and 24, and DOM as needed.
7. Ensure staff compliance with Injury and Illness Prevention Program (IIPP) and institutional security requirements (e.g., tool and key control) to ensure safety and security policy by monitoring, training, and documenting using CCR and DOM daily.
8. Prepare cost estimates and justifications for project requests and/or equipment replacement to meet institutional needs using CCR Title 8, 15, 19, 22, 23, 24, and DOM as needed.
9. Coordinate with APMS manager to preserve State assets and record completed maintenance using Work Request/Work Order System and Preventative Maintenance Program on a continuous basis.
10. Assist in the preparation of fiscal and/or plant operations management reports to provide and document information using computer software as needed.
11. Supervise the analysis of water samples and treatments for boiler feed, steam, chilled water systems, potable/non-potable water, and wastewater to ensure compliance with regulatory agencies and to protect/extend the life of equipment and systems using service agreements/contracts, self-testing, and APMS as required.
12. Supervise staff engaged in the maintenance of fire suppression systems and other fire protection equipment (e.g., alarm systems, diesel pumps, Ansul/Halon systems) to ensure safety, reliability and compliance using APMS, NFPA and CCR Title 8 and 24 as required.
13. Evaluate staff performance to ensure goals, objectives, and standards are being met using DOM as needed.
14. Supervise the preparation and completion of inmate records (e.g., work performance, time logs, safety training) to track information using Strategic Offenders Management System (SOMS), Inmate Work Training Program, and IIPP on a continuous basis.
15. Inspect all related work sites (e.g., equipment rooms, shops, vehicles, storage/tool rooms) for cleanliness and order to ensure a safe and secure work environment using Code of Safe Practices, DOM, IIPP, and CCR Title 8 on a daily basis.
16. Verify the retention of charts and records (e.g., utilities, heat/steam, wastewater, treatment water, production/usage logs) to track information, perform cost analysis, and meet requirements of regulatory agencies using reporting systems as required.
17. Act in the capacity of other supervisory staff to fulfill leadership vacancy using DOM and Institutional Operational Procedures as needed.
18. Develop project requests (e.g., in-house, section 6, special repair projects) to meet institutional needs using departmental forms as directed.
19. Maintain safety and security of the institution, public, staff, and inmates to prevent escapes, injury by inmates to themselves/others, and damage to property using DOM and CCR Title 15 daily.
20. Supervise staff attendance by approving and monitoring sick leave usage and vacation requests to maintain an effective workforce and complete projects/assignments using Federal/State/Local standards, Institutional Operational Procedures and Memorandum of Understanding (MOU) daily.
21. Coordinate with staff during emergencies or other situations (e.g., disturbances, natural disasters, utility disruptions, emergency exercises) to ensure safety and security using tools, equipment, policies, and procedures as needed.
22. Participate in the hiring process by conducting interviews, evaluating candidates, and making recommendations to fill vacant positions using interpersonal communication skills and State Personnel Board (SPB) rules and MOU as needed.
23. Review and respond to SOMS requests or departmental forms (e.g., Form GA-22, CDCR 602-1, CDCR 602-2, CDCR 602-3) to resolve issues, provide information, and make recommendations using applicable laws, rules, regulations, policies, and procedures as needed.
24. Participate in the employee disciplinary process to address performance issues using MOU, interpersonal communication skills, SPB rules, departmental policies and procedures, and Labor Relations Office as needed.
25. Ensure work areas are searched for contraband (e.g., drugs, weapons, alcohol, money) by visual and/or physical means to ensure safety and security of the institution, staff, and inmates using DOM and CCR Title 15 as necessary.
26. Obtain and review plans, schematics, and scope of work documents to make necessary changes and recommendations using facility needs, as-built forms, and contract requirements as needed.
27. Ensure staff compliance with the Americans with Disabilities Act (ADA) and Equal Employment Opportunity (EEO) policy by monitoring, training, documenting, and taking corrective action to promote a work environment free of discrimination using Federal/State/Local standards on a continuous basis.
28. Address stressful situations in the workplace in a professional and tactful manner to promote employee health and well-being using interpersonal communication skills as needed.
29. Communicate in a professional and effective manner with supervisors, staff, and inmates to provide and obtain information and establish effective working relationships using interpersonal communication skills, DOM, and CCR Title 15 at all times.
30. Ensure compliance with United States Environmental Protection Agency (EPA), Section 608 Technician Certification Program to ensure staff safety and prevent damage to equipment using established policies and procedures as required.
31. Direct the maintenance and repair of water, electrical, elevator, laundry equipment, shop machinery, and similar equipment.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Advanced knowledge of the methods used in the installation, maintenance, and repair of Heating Ventilation and Air-conditioning (HVAC), refrigeration, and related electrical/plumbing systems to complete a work assignment and provide direction/information.
K2. Basic knowledge of the methods used in the installation, maintenance, and repair of water treatment, wastewater, and sewage systems to complete a work assignment and provide direction/information.
K3. Advanced knowledge of the materials used in the installation, maintenance, and repair of HVAC, refrigeration, and related electrical/plumbing systems to complete a work assignment and provide direction/information.
K4. Basic knowledge of the materials used in the installation, maintenance, and repair of water treatment, wastewater, and sewage systems to complete a work assignment and provide direction/information.
K5. Advanced knowledge of the tools/equipment used in the installation, maintenance, and repair of refrigeration and related electrical/plumbing systems to complete a work assignment and provide direction/information.
K6. Basic knowledge of the tools/equipment used in the installation, maintenance, and repair of water treatment, wastewater, and sewage systems to complete a work assignment and provide direction/information.
K7. Comprehensive knowledge of the Safety Orders of the California Occupational Safety and Health Administration (Cal/OSHA) relevant to heating, electrical, plumbing, and other mechanical equipment to maintain the safety of the institution.
K8. Basic knowledge of principles of effective supervision to maintain a harmonious work environment.
K9. Comprehensive knowledge of the Department’s Equal Employment Opportunity (EEO) Program objectives and a supervisor’s role to ensure a workplace free of discrimination.
K10. Basic knowledge of California Code of Regulations (CCR) including Title 8, 15, 19, 22, 23 and 24 to ensure the institution’s compliance.
K11. Basic knowledge of the regulatory requirements/agencies that govern the physical operation of the plant (e.g., emissions, steam, water, and wastewater) to ensure compliance.
K12. Comprehensive knowledge of the Building Automation System/Supervisory Control and Data Acquisition System (SCADA) to monitor/control/alarm and maintain building/plant operation.
K13. Comprehensive knowledge of emergency procedures to maintain safety and security.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Communicate effectively (e.g., verbal, written and electronic) with individuals and/or groups to provide information, instruction/direction, and maintain effective working relationships.
A2. Direct the installation, repair, operation, and maintenance of mechanical systems (e.g., HVAC, refrigeration, electrical, water, sewage, plumbing) to maintain the operations of the facility.
A3. Plan the work of skilled/semi-skilled workers and inmates to maintain the operations of the facility.
A4. Direct the work of skilled/semi-skilled workers and inmates to maintain the operations of the facility.
A5. Maintain accurate records to provide information and ensure compliance with departmental policies and regulatory agencies.
A6. Prepare reports to provide information and ensure compliance with departmental policies and regulatory agencies.
A7. React quickly and respond to emergencies appropriately by directing staff activities to maintain safety and security.
A8. Contribute to the Departments EEO objectives by monitoring, training, documenting, and taking corrective action to maintain a fair and lawful work environment.
A9. Remain calm and focused on tasks while working in an environment of excessive noise, high-voltage electricity, high-pressure steam, chemicals, and extreme temperatures safely and properly to maintain the operations of the facility.
A10. Comprehend and follow direction (e.g., verbal, written, and electronic) from chain of command to complete assignments.
A11. Prioritize job assignments based on institutional needs.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Skill To:
S1. Climb up to 30 feet or higher through various means (e.g., ladder, bucket lift, scissor/swivel lifts, man lift) to inspect or repair various areas or equipment.
S2. Crawl through narrow/confined spaces to inspect completed work or troubleshoot facility issues.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Personal Characteristics:
PC1.Expected to have and maintain sufficient strength, agility, and endurance to perform during stressful situations (e.g., physical, mental, and emotional) encountered on the job without compromising health and well-being or that of fellow employees or that of inmates.
KSAPCs highlighted in bold text are not currently on the SPB classification specification