Job Analysis

JOB ANALYSIS: SUPERVISOR OF BUILDING TRADES, CORRECTIONAL FACILITY

BACKGROUND INFORMATION

Date of Study: September 9, 2019 – September 13, 2019

Collective Bargaining Identification: S12

Job Analysis Conducted By: Tonita Speights, Office of Workforce Planning, Department of Corrections and Rehabilitation

Number of Incumbents: There are 72 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated September 16, 2019.

EDITED TASK LISTING

NOTE: Each position within this classification may perform some or all of these tasks.

Task Statements:

1.  Direct the activities of lead or journeypersons in building trades to verify work is accomplished utilizing Corrective Work Orders/Standard Automated Preventive Maintenance Systems (SAPMS) and Design Criteria Guidelines (DCG) in accordance with governmental codes.

2.  Assign the activities of lead or journeypersons in building trades to verify work is accomplished utilizing Corrective Work Orders/ SAPMS and DCG in accordance with governmental codes.

3.  Review the activities of lead or journeypersons in building trades to verify work is accomplished utilizing Corrective Work Orders/ SAPMS and DCG in accordance with governmental codes.

4.  Supervise the activities of lead or journeypersons in building trades to verify work is accomplished utilizing Corrective Work Orders/ SAPMS and DCG in accordance with governmental codes.

5.  Coordinate the activities of lead or journeypersons in building trades to verify work is accomplished utilizing Corrective Work Orders/ SAPMS and DCG in accordance with governmental codes.

6.  Estimate labor and materials for routine maintenance and repair work orders utilizing parts/equipment cost, staff hourly rate, and time estimate in accordance with governmental codes.

7.  Schedule the flow of material for assignment to trade groups by monitoring the order of work and job progress/completion utilizing SAPMS, Business Information Systems (BIS), spreadsheets, and project schedules in accordance with governmental codes.

8.  Supervise the activities of lead or journey persons in building trades to verify the work is accomplished by reviewing blueprints, specifications, and DCG in accordance with governmental codes.

9.  Oversee the requisitioning of tools, materials, and equipment for staff to complete their work assignments utilizing BIS, training, and work schedules in accordance with governmental codes.

10.  Evaluate the operational integrity of tools and equipment through replacement or repair for staff/inmate safety utilizing operational manuals/specifications and visual inspections in accordance with governmental codes.

11.  Supervise inmates/youthful offenders in the maintenance/repair of buildings or structures, to implement the Inmate Work Incentive Program (IWIP) utilizing the Strategic Offender Management System (SOMS) and monitor the inmates/youth offenders’ progress in accordance with Title 15 and Departmental Operations Manual (DOM).

12.  Review work order information for input into SAPMS to maintain history of assets for the preparation of reports utilizing estimated costs, time, materials, and labor, in accordance with operational procedures.

13.  Assist in preparing estimates for materials to project/maintain the plant operations budget utilizing the Annual Work Plan (AWP), SAPMS, BIS, previous years’ records, projected estimates in accordance with governmental codes.

14.  Evaluate site conditions to confirm operational needs are met by providing reports using the Environmental Health System (EHS), Fire Marshall Audits, and Corrective Action Plans SAPMS etc. in accordance with governmental codes.

15.  Supervise inmates/youthful offenders in the major/minor construction of buildings or structures for the IWIP utilizing SOMS in accordance with Title 15 and Departmental Operations Manual (DOM).

16.  Monitor the inmates/youth offenders’ progress, and meet with Inmate Assignment in accordance with Title 15 and Departmental Operations Manual (DOM).

17.  Maintain safety and security of the institution, community, staff and/or inmates/youthful offenders to prevent escape, injury or damage to property utilizing visual inspections, counts, search inmates/youthful offenders, and maintaining order in accordance with governmental codes.

18.  Monitor tool control/accountability to meet security requirements utilizing master/daily inventory sheets, “chit” system, and inspections in accordance with governmental codes.

19.  Search inmates/youthful offenders and inspect their work area for contraband to provide a safe and secure work environment for staff utilizing skills and techniques, in accordance with the institution operational procedures, DOM, and Title 15 as required.

20.  Write proposals and justifications to receive authorization and funding for equipment/construction/improvement utilizing court mandates, EHS, etc., in accordance with governmental codes.

21.  Facilitate the hiring process to fill identified vacant positions by screening applications, conduct interviews in accordance with governmental codes.

22.  Initiate the Progressive Disciplinary Process to improve and/or address issues/rule violations related to staff performance by providing training, counseling, and corrective action, in accordance with governmental codes.

23.  Write Individual Development Plans (IDPs) on subordinate staff to identify areas of improvement and provide constructive feedback to help staff improve job performance utilizing supervisor’s files, attendance records and personal on-the-job observation in accordance with governmental codes.

24.  Write staff probationary reports to identify areas of improvement and provide constructive feedback utilizing files (e.g., supervisors/ Personnel), attendance records, and personal on-the-job observation in accordance with governmental codes.

25.  Communicate in a professional manner with staff, inmates/youthful offenders, public, etc. to establish and maintain effective working relationships utilizing tact and interpersonal skills in accordance with governmental codes.

26.  Conduct staff safety meetings to improve safety, maintain a hazard-free work environment and communication utilizing Title 8, tailgate safety/projects, and open forum in accordance with governmental codes.

27.  Implement the Department of Corrections and Rehabilitation (CDCR) Injury and Illness Prevention Program (IIPP) to maintain a safe work environment by conducting, documenting and attending safety meetings, in accordance with governmental codes.

28.  Train staff to improve job skills and safety/work knowledge utilizing formal on-sites, tailgate meetings, specialized off-sites, on-the-job training in accordance with governmental codes.

29.  Document all training/meetings to maintain records for work performance, project information, and attendance utilizing Title 15, DOM, writing skills and computerized forms in accordance with governmental codes.

30.  Provide mandatory training to staff related to air quality, sanitary sewer overflow (SSO), Storm Water Pollution Prevention Program (SWPPP), and hazardous materials handling to maintain compliance utilizing available training and departmental resources in accordance with governmental codes.

31.  Foster a hostile-free work environment for the safety of staff/inmates utilizing Equal Employment Opportunity (EEO) policies, training, staff meeting, in accordance with governmental codes.

Tasks highlighted in bold text are not currently on the SPB classification specification

EDITED KSAPC LISTING

NOTE: Each position within this classification may perform some or all of these KSAPCs.

Knowledge of:

K1.  Comprehensive knowledge of methods, materials, tools, and equipment used in building construction, maintenance, and repair work to confirm work assignments are completed to governmental code standards.

K2.  Basic knowledge of methods used in requisitioning, receiving, inspecting, storing, and issuing materials and supplies to maintain the proper flow of materials.

K3.  Comprehensive knowledge of the principles of supervision to effectively lead employees and inmates/youthful offenders to perform their work assignments.

K4.  Comprehensive knowledge of codes, rules, regulations, safety orders and safety practices applying building trades to maintain a safe working environment and comply with State and Federal laws.

K5.  Basic knowledge of the Department’s Equal Employment Opportunities (EEO) Program objectives to comply with departmental policies.

K6.  Basic knowledge of the supervisor’s role in the EEO program and the processes available to meet EEO objectives and comply with departmental policies.

K7.  Comprehensive knowledge of computer usage (e.g., Strategic Offender Management System (SOMS), Business Information System (BIS), computer software/equipment, etc.) to maintain accurate records, communicate effectively, and contribute to the department’s objectives.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Ability to:

A1.  Supervise the work of building trades journeypersons, lead persons, and/or inmates/youthful offenders to complete assigned tasks in the maintenance, repair, and/or major/minor construction of buildings and structures.

A2.  Inspect the work of building trades journeypersons, lead persons, and/or inmates/youthful offenders to complete assigned tasks in the maintenance, repair, and/or major/minor construction of buildings and structures to governmental code standards.

A3.  Schedule and coordinate the work of trade groups required on a job to complete assigned tasks in the maintenance and repair of buildings and structures.

A4.  Read and interpret blueprints and work from plans and specifications to accurately complete work assignments and projects.

A5.  Estimate material and labor requirements based on blueprints, plans, specifications, or institutional needs to stay within departmental budget guidelines.

A6.  Analyze situations accurately and adopt a course of action to complete work assignments within the allotted timeframes.

A7.  Keep accurate records and prepare reports to maintain a history for future use.

A8.  Communicate with individuals or groups to provide accurate instruction and direction.

A9.  Write reports, contracts, and requisitions to accomplish daily tasks.

A10.  Understand and follow verbal instructions to accurately carry out assignments.

A11.  Contribute to the department’s EEO objectives to promote a hostile-free work environment and comply with departmental policies.

KSAPCs highlighted in bold text are not currently on the SPB classification specification  

Special Physical Characteristics:

SPC1. Must have sufficient strength, agility, and endurance to perform during stressful (physical, mental, and emotional) situations encountered on the job without compromising their health and well-being or that of their fellow employees/inmates.

SPC2. Must be able to inspect specific job locations or sites (e.g., rooftops, confined spaces, stairwells, etc.) which may involve using ladders, bucket-trucks, and lifts.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Personal Characteristics:

PC1. Must be able to be ethical and maintain confidentiality.

PC2. Must display good judgment in decisions that affect resources such as; tools, equipment, materials, funds, and services.

PC3. Must model professional behavior at all times, consistent with the mission of the department.

PC4. Must have good interpersonal skills, tact, and assertiveness to earn and keep the respect of staff and inmates/youthful offenders.

PC5.  Must have a flexible attitude to adapt to changes in the work environment.

KSAPCs highlighted in bold text are not currently on the SPB classification specification