Chapter 1 – General Administration

13030.17.2 Screening a Record for Exempt Information

• A CDCRCalifornia Department of Corrections and Rehabilitation employee who has been trained and specifically designated (see DOMDepartment Operations Manual 13030.3.1 for further information) as an authorized discloser of exempt personal (formerly confidential) information shall examine all material in the file or record prior to any inspection by the requester, the requester’s attorney, or any person designated by the requester. Caseworkers (for inmate/parolee records) or personnel assistants (for employee records) generally are designated to examine records for exempt personal information.

• The purpose of the screening is:

  • To evaluate material already classified as exempt or nonexempt to reaffirm the validity of the determination.

  • To classify materials as exempt or nonexempt according to the CCRCalifornia Code of Regulations 3321 and DOMDepartment Operations Manual 13030.19 of this manual.

  • To prepare CDCRCalifornia Department of Corrections and Rehabilitation Form 810, Confidential Information Listing; CDC Form 811, or Confidential Information Removal Notice.

  • To ensure that all exempt material is removed from an employee’s file or is placed in the Confidential Material Folder for inmate/paroleeC-files, so as not to be improperly disclosed (See DOMDepartment Operations Manual 13030.3 and 13030.18 for further information).