Chapter 1 – General Administration

13040.7.2 Responsibility of Public Records Act Coordinator

• The PRAPublic Records Act Coordinator shall:

  • Determine whether requested records are publicly disclosable in whole or part. Any questions concerning whether a requested record may be publicly disclosed shall be directed to the Office of Legal Affairs.

  • Log and track the request in the Public Records Act Tracking System (PRATS).

  • Respond to the request within 10 days.

  • Gather and perform any necessary redaction of exempt information contained in the requested records.

  • Provide or coordinate the supervision of records inspection by the public.

    • Assist the member of the public to identify records and information that are responsive to the request or to the purpose of the request, if stated.

    • Describe the information technology and physical location in which the records exist.

    • Provide suggestions for overcoming any practical basis for denying access to the records or information sought.