Department of Corrections and Rehabilitation - Operations Manual

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Chapter 10 – Adult Programs

Article 11 – Gifts and Donations

Revised March 11, 2003

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101110.3 Responsibility, Headquarters

  • Secretary

    • The Secretary of the CDCRCalifornia Department of Corrections and Rehabilitation may accept gifts or donations of goods or services not involving new expenditures of State funds.

  • Office of Fiscal Services

    • Acceptance of gifts or donations that generate a new expenditure of State funds is subject to approval of the Department of Finance (DOFDepartment Of Finance). The Director or designee, Office of Fiscal Services (OFSOffice of Fiscal Services) shall:

      • Review and forward to DOFDepartment Of Finance a CDC Form 922, Authorization to Accept Gifts or Donations, that has been approved and processed by Division of Community Partnerships (DCPDivision of Community Partnerships (see DAI)).

  • Other Divisions/Offices

    • When a person or entity contacts a headquarters’ unit with an offer of a gift/donation, the appropriate manager shall designate a staff person who shall:

      • Complete the CDC Form 922.

      • Obtain the signature of the appropriate Director/Deputy Director.

      • Submit the signed authorization form to the DCPDivision of Community Partnerships (see DAI).

  • Division of Community Partnerships

    • The Director or designee, DCPDivision of Community Partnerships (see DAI), shall:

      • Receive a quarterly report from each institution for the purpose of maintaining a statewide database on gifts and donations.

      • Approve and process all gifts and donations that require DOFDepartment Of Finance review.

      • An assigned Manager in the DCPDivision of Community Partnerships (see DAI) shall:

      • Forward CDC Form 922 to the OFSOffice of Fiscal Services, and monitor the approval process if the gift/donation has an impact on CDCRCalifornia Department of Corrections and Rehabilitation budgets.

      • Approve all CDC Form 922s provided by the Division of Adult Parole Operations (DAPODivision of Adult Parole Operations (formerly P&CSD)) and headquarters.

      • Maintain records of all approved gifts and donations to include donations identified on institutions quarterly reports.

      • Provide technical assistance as needed.