Department of Corrections and Rehabilitation - Operations Manual

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Chapter 2 – Fiscal Management

Article 12 – Materials Management

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22030.11.8.3 Stock Record Keeping Inspection/Audit

  • All institutions or facilities shall maintain stock records on inventory items. The materials manager shall visit the institutions periodically to inspect the record keeping system.

  • The stock records shall be audited to ensure that:

    • The Department’s criteria for selecting items for continuing storage are used.

    • The Department’s guide for selecting items for continuing storage is followed.

    • The Department’s guide for setting stock levels is used.

  • In addition to stock records, the materials manager shall audit purchase documents, property survey reports, etc., to determine if the Department’s Materials Management policies are being followed and the goal and objectives of the Materials Management program are being met.