Chapter 2 – Fiscal Management

21040.8 Preparation of Request for Capital Outlay Projects

• The COBCP’s are the formal requests for capital outlay projects submitted for approval in the five-year plan. They should be prepared in sufficient detail to describe the type of improvements requested. A COBCP shall include the following information regarding the project:

  • Purpose of the project.

  • Relationship to the Strategic Plan.

  • A discussion of alternatives.

  • The recommended solution and rationale for choosing it.

  • A detailed scope description.

  • The basis or source of the cost information.

  • Description of any impacts to the support budget.

  • Identification of any perceived project risks.

  • A proposed project schedule that identifies start and completion of the various funding phases (i.e., preliminary plans, study, etc.).

  • A detailed cost breakdown.

  • A Management Plan (how will the project be accomplished, swing space, etc.).