Department of Corrections and Rehabilitation - Operations Manual

Cancel

Chapter 3 – Personnel, Training, and Employee Relations

Article 15 – Release of Payroll Warrants

Revised September 3, 2013

View All Sections >

31155.1 Policy

  • It is the policy of the Department that all employees receive a payroll warrant each payday. For all fulltime and fractional timebase employees, payday is the last working day of each pay period (Master Payroll). For intermittent/hourly employees, payday is no later than the 15th day of the following month. These dates may be affected by any late payroll adjustments (e.g., late dock).

  • State Administrative Manual (SAMState Administrative Manual) 8580.2 states that when a pay period ends on a normal workday (Monday through Friday), departments may release salary warrants anytime on that day after the employee has completed the work for the pay period. When the pay period ends on a Saturday, Sunday, or a holiday, departments may release salary warrants anytime on the last preceding normal workday (Monday through Friday) provided the employee has completed the work for the pay period. If employees are going to deposit or cash their warrants prior to the issue date, they should be cautioned to do so just before bank closing time, or 4:00 p.m., on those days when the banks are open until 6:00 p.m.

  • Generally, Master Payroll warrants are not to be released until the completion of work on payday or before 3:00 p.m. on payday, whichever is earlier. Payroll warrants released earlier, or at 3:00 p.m., shall not be deposited or cashed before 4:00 p.m.

  • In the event of staff use of informal administrative time off as granted by the Governor, payroll warrants shall not be released earlier than 12:00 noon of the last working day in December.

  • SAMState Administrative Manual provides for salary advances only when errors or delays in submitting or processing documents make it impossible for the State Controller’s Office (SCOState Controller’s Office) to prepare and deliver proper payroll warrants within a reasonable amount of time. The Memorandum of Understanding (MOUMemorandum Of Understanding) limit the number of annual salary advances, and identify the time frame in which late dock salary advances shall be issued.