Department of Corrections and Rehabilitation - Operations Manual

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Chapter 3 – Personnel, Training, and Employee Relations

Article 20 – Personnel Policies

Revised November 20, 2013

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33010.21 Employee Opportunity Transfer

  • The Department recognizes the benefit of allowing represented employees the opportunity to make voluntary lateral job transfers.

  • The needs of the State shall be given first priority when a vacant position is filled. The needs include, but are not limited to:

    • Special skills.

    • Abilities.

    • Aptitudes.

  • The Department shall have the right to fill vacant positions using the existing eligible or promotional lists, voluntary or involuntary transfers, reassignments, or other selection methods.

  • Process

    • Employees desiring interdepartmental transfer shall submit a CDC Form 923, Employee Opportunity Transfer Application, with a STDStandard Form (DGS) Form 678, State Application Form, attached. Parole Agents desiring interdepartmental transfer shall submit a CDCRCalifornia Department of Corrections and Rehabilitation Form 923-PART, Parole Agent Request for Transfer, with a STDStandard Form (DGS) Form 678 attached, to the hiring authority’s Regional Parole Headquarters. Requests shall be in compliance with the appropriate MOUMemorandum Of Understanding.

    • When a hiring authority elects to fill a vacancy through a transfer, the selection shall be as specified in the appropriate MOUMemorandum Of Understanding.

    • The effective date of transfer shall be agreed upon by the sending and receiving hiring authority, but no later than 30 days following approval.

  • Time Credits

    • When transferring employees have an accumulation of compensating time off, holiday credits, or other administrative time, the employee should be allowed to use this time prior to transfer. If it is not possible, the employee shall be allowed to transfer credits.

    • Use and/or transfer of credits shall be agreed upon by the sending and receiving hiring authority.

    • Incidents affecting the employees’ performance occurring between the time of transfer approval and the transfer date shall immediately be brought to the attention of the receiving hiring authority.

  • Adverse Action Pending

    • The Assistant Secretary of the Office of Labor Relations shall review and approve any request for transfer of an employee who has an adverse action pending.