Chapter 3 – Personnel, Training, and Employee Relations

33030.27.1 Request for ATO

• The Hiring Authority shall request to place an employee on ATOAdministrative Time Off as follows:

  • All requests for placing an employee on ATOAdministrative Time Off shall be approved through the Hiring Authority’s supervisor, by telephone or in person.

  • Initial approval for ATOAdministrative Time Off by the Hiring Authority’s supervisor shall be granted for a period not to exceed five (5) working days.

  • The requesting unit shall notify the Office of Legal Affairs (OLAOffice of Legal Affairs), Employment Advocacy and Prosecution Team (EAPT) immediately and the EROEmployee Relations Officer/Disciplinary Officer shall initiate a written request.

• In order to place an employee on ATOAdministrative Time Off, the Hiring Authority shall provide notification of ATOAdministrative Time Off pending investigation to the affected employee.

• The Hiring Authority shall contact his/her supervisor prior to the employee’s fifth (5th) working day on ATOAdministrative Time Off to request to continue an employee on ATOAdministrative Time Off beyond five (5) working days. For requests to continue an employee on ATOAdministrative Time Off beyond ten (10) working days, the Hiring Authority shall contact his/her supervisor prior to the employee’s tenth (10th) working day on ATOAdministrative Time Off. If the Hiring Authority’s supervisor approved the request to continue an employee on ATOAdministrative Time Off beyond ten (10) working days, the Hiring Authority’s supervisor shall notify the appropriate Director that an employee is to be continued on ATOAdministrative Time Off beyond ten (10) working days.

• If it is determined that an employee should be continued on ATOAdministrative Time Off beyond thirty (30) working days, the Director shall notify the appropriate Undersecretary prior to the employee’s twenty-fifth (25th) business day on ATOAdministrative Time Off. The Director shall instruct the OLAOffice of Legal Affairs, EAPT, to request approval from the California Department of Human Resources (CalHRCalifornia Department of Human Resources (formerly DPA and SPB)) in writing, prior to the twenty-fifth (25th) working day.