Chapter 3 – Personnel, Training, and Employee Relations

31030.3.1.6 Division Evaluator Responsibilities

• Evaluators are not expected to know all of the facts personally; however, evaluators should know how and where to obtain the information needed to evaluate the suggestion thoroughly. If an evaluator believes he/she lacks the expertise to evaluate a suggestion, or needs access to resources not available to him/her, immediately inform the MAA.

• Evaluators shall:

  • Act promptly.

  • Get the facts.

  • Use the Evaluator’s Handbook throughout the evaluation.

  • Make a sound recommendation based on his/her detailed analysis.

  • Be fair and objective.

  • Base the findings, conclusion, and award recommendation on the feasibility of the idea, not on the suggester’s eligibility to receive an award.

  • Make a definite recommendation for adoption or rejection of the suggestion. If a final decision cannot be reached without a trial implementation and cost-savings analysis, the evaluator shall submit an “Interim Report” to the MAA. In every case, the evaluator shall include appropriate comments and documentation necessary to support his/her recommendation.

  • Complete the Suggestion Evaluation Report (STDStandard Form (DGS). 645A) in terms that can be easily understood by persons unfamiliar with the Department.

  • Be considerate of the suggester’s feelings and encourage further suggestions, regardless of the outcome of the evaluation.

  • Keep the MAA informed of the progress of the evaluation.

• If the evaluator requires additional information from an anonymous suggester, contact the MAA. The MAA will act as a liaison between an anonymous suggester and the evaluator.

• It is very important to process suggestions promptly. The timeframe for completing the evaluation is 25 working days. If the evaluation takes longer, the evaluator must request an extension on the assignment from the MAA and provide the MAA with the projected completion date.