Chapter 3 – Personnel, Training, and Employee Relations

31030.5.2 Personnel Safety and Health Awards

• Institutions/Parole Regions

  • Each qualifying adult institution, or adult parole region that achieves the injury frequency and severity rate goals established by the Office of Risk Management, shall receive recognition with the presentation of annual awards no later than June 15th of the following year.

    • The goals are based upon the departmental injury frequency and severity rate goals set by the State Safety Advisory Committee.

    • The formulas used in computing the frequency and severity rates for the Department and for each institution/parole region are as follows:

      • Frequency rate = total number of injuries x 200,000 work hours: total number of work hours.

      • Severity rate = total number of days lost x 200,000 work hours: total number of work hours.

    • The Department’s annual goals for the reduction in frequency and severity rates of disabling injuries and illnesses shall be forwarded in a memorandum from the Assistant Secretary, Office of Risk Management to each adult institution, or adult parole region every January.

• Departmental Award to Individuals

  • Departmental Employee Safety Awards shall recognize significant contributions to and/or achievements in the health and safety program.

    • Eligibles: Employees from each adult institution, adult parole region, and Headquarters.

    • Selection: Each local safety committee shall submit the names of those who were selected to receive the local employee safety awards on the Nomination Form for Safety Award to the Warden/RPARegional Parole Administrator, or Assistant Secretary Office of Risk Management, for approval.

    • Submission: The approving authority shall ensure that local award recipient’s nomination forms arrive at the Department’s Office of Risk Management by January 15th each year. The Assistant Secretary or designee shall arrange for selection and presentation of departmental awards.

• Governor’s Award to Individuals and Groups

  • Employees of all state agencies are eligible to receive the Governor’s Employee Safety Award. The Department may nominate for the award its quota of individuals and groups as established annually by the Office of Insurance and Risk Management, DGSDepartment of General Services.

  • The name(s) of those Department Employee Safety Award recipients who meet the Governor’s Employee Safety Award criteria shall be forwarded to the Office of Insurance and Risk Management by the Office of Risk Management, CDCRCalifornia Department of Corrections and Rehabilitation for consideration by the Safety Awards Committee.

  • The award ceremony is held annually at a location of the Office of Insurance and Risk Management’s choosing, and the awards are presented by members of the Governor’s staff. The date of the ceremony is established each year by the Office of Insurance and Risk Management.