Chapter 3 – Personnel, Training, and Employee Relations

31080.7.5 Institutional Leave/Overtime Watch Office Responsibilities

• Filling behind leave that has not been pre-scheduled/pre-approved. The Watch Office is responsible for the daily coverage for Correctional Officers, Sergeants, and Lieutenants who call in sick or for any other unplanned absence, using resources in the following priority order:

  • Internal coverage (i.e., reassignment of employees when post workload has been temporarily eliminated, such as when there are no inmates on the facility yard due to a lock down).

  • Utility days.

  • OTAP (including Retired Annuitants).

  • Other budgeted reliefs not already assigned to cover a post for that day (e.g., sick leave, vacation, or holiday).

  • Permanent Intermittent Employee (PIEPermanent Intermittent Employees).

  • Voluntary Overtime.

  • Involuntary Overtime.

• The Watch Office is responsible for:

  • Sick

    • Taking daily sick calls from Correctional Officers, Sergeants, and Lieutenants.

    • Notifying employees when a medical verification is required.

  • Holiday

    • Handle the day-to-day administration and approval of holiday time off for Correctional Officers based on the number of holiday relief positions assigned by watch and day.

  • Overtime

    • Ensure that voluntary and involuntary overtime is administered according to the provisions of the specific collective bargaining agreements and the regulations of the specific WWG regarding FLSAFair Labor Standards Act.