Chapter 3 – Personnel, Training, and Employee Relations

31080.8.2 Holiday

• Refer to the collective bargaining agreement, as it shall be the controlling factor if the provisions of Government Code (GCGovernment Code) 19853 are in conflict.

• Holidays falling on an employee’s day off shall be credited to an employee pursuant to current administrative practices, collective bargaining agreement provisions, and consistent with GCGovernment Code 19853.

• The following process shall be followed for requesting and/or approving holiday time off:

  • Correctional Officers

    • A schedule of available holiday time off for Correctional Officers shall be developed for each institution by watch, based on the number of budgeted holiday relief positions at that institution. These should be assigned proportionately among all three watches based on the number of staff assigned to each watch.

    • All Correctional Officers will submit requests to use holiday time off at the designated time and location, approved by the appointing authority. Generally, requests for holiday time off must be submitted no later than thirty (30) days before the time off unless otherwise specified by the Custody Captain. Correctional Officer requests for holiday time off will be approved by the Watch Office on a first come, first served basis.

    • A Correctional Officer may notify the Watch Office of a desire to cancel scheduled holiday time off by submitting a written request to the Watch Office no later than 48 hours before the scheduled time off.

  • Correctional Sergeants/Correctional Lieutenants assigned to posts for which there is budgeted holiday relief:

    • A schedule of available holiday time off for Correctional Sergeants and Lieutenants assigned to posts with budgeted holiday relief will be developed for each institution/work area based on the number of budgeted relief positions for that institution/work area or the availability of appropriate coverage.

    • Correctional Sergeants or Lieutenants assigned to posts with budgeted holiday relief will request holiday time off from the Custody Captain through the normal chain of command. Generally, requests for holiday time off must be submitted no later than thirty (30) days before the time off. Requests for holiday time off will be approved on a first come, first served basis, for Correctional Sergeants or Lieutenants.

  • Correctional Sergeants/Correctional Lieutenants assigned to posts for which there is no budgeted holiday relief:

    • Correctional Sergeants and Lieutenants assigned to posts for which there is no budgeted holiday relief will request holiday time off from the designated supervisor.

    • Requests will be approved whenever possible, depending upon operational need, and the safe and efficient operation of the institution/work area.

    • Requests will be approved on a first come, first served basis based on available coverage and the safe and efficient operation of the institution/work area.

  • All other Employees

    • All other employees will request holiday time off from designated supervisors. All employees not in positions for which there is budgeted holiday relief will take the holidays off as they occur.

    • Requests will be approved whenever possible, depending upon operational need and the safe and efficient operation of the institution/work area. Requests will be approved on a first come, first served basis.

    • Full time employees who are required to work on a holiday shall be entitled to pay and/or compensating time off in accordance with the assigned WWG and collective bargaining agreement.

    • Less than full time employees will be entitled to partial holidays, holiday credit and/or compensation in accordance with the assigned WWG and collective bargaining agreement.