Chapter 4 – Information Technology

45010.4 Responsibility

• Contract Services Section

  • The Department’s Contract Services Section (CSS) shall supervise EDPElectronic Data Processing (see IT) contracts entered into by CDC in a manner that:

    • Conserves the financial interests of the Department and the State.

    • Prevents, so far as possible, any thriftless acts by employees of CDC.

    • Avoids unnecessary expenditures.

• BSS

  • The BSS is responsible for the preparation of purchase documents for all EDPElectronic Data Processing (see IT) equipment and data-related items for use in CDC headquarters or by the P&CSDParole & Community Services Division (see DAPO). As directed by the Department, the BSS is responsible also for the procurement of EDPElectronic Data Processing (see IT) equipment by specific facilities.

    • BSS shall ensure that all requests submitted for purchase are complete and the necessary documentation is included, such as certifications or FSRs.

    • BSS is the departmental contact with the DGSDepartment of General Services, Office of Procurement, for all EDPElectronic Data Processing (see IT) procurements processed for CDC headquarters and P&CSDParole & Community Services Division (see DAPO), as well as for specified facility procurements.

  • P&CDPlanning and Construction Division (see FPCM) The P&CDPlanning and Construction Division (see FPCM) is responsible for procurement of EDPElectronic Data Processing (see IT) equipment for new prison construction projects.

• DGSDepartment of General Services

  • The DGSDepartment of General Services is the State agency that exercises supervision over EDPElectronic Data Processing (see IT) contracts entered into by all other State agencies.

  • The DOFDepartment Of Finance and DGSDepartment of General Services have general powers of supervision over matters concerning the financial and business policies of the State, and they are empowered to institute investigations and procedures deemed proper in the best interests of the State.

  • While most types of contracts are reviewed and approved by the Legal Services Division of DGSDepartment of General Services, EDPElectronic Data Processing (see IT) contracts are reviewed and approved by the DGSDepartment of General Services, EDPElectronic Data Processing (see IT) Acquisitions Unit. This unit reviews contracts to ensure that the best interests of the State are preserved, that State agencies comply with applicable laws, rules, and regulations, and that expenditures are made as wisely and economically as possible given the needs of agencies.