Department of Corrections and Rehabilitation - Operations Manual

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Chapter 4 – Information Technology

Article 62 – eDiscovery and Litigation Hold Policy

Effective November 3, 2022

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49190.5 Electronically Stores Information Subject to Discovery

  • ESI is any information stored in an electronic medium, regardless of its format, location, or medium. ESI is subject to discovery in civil litigation and may also be requested under the PRAPublic Records Act. ESI includes, but is not limited to:

    • E-mails, texts, chats, and instant messages.

    • Video, audio, and image files.

    • Word processing and spreadsheet files.

    • Website activity and history.

    • Information posted on social networking websites.

    • Voice mails and video mail.

    • Computer programming information, system and audit logs, configuration details.

  • In the event of a litigation hold, this policy shall supersede requirements set forth in the Data Retention and Destruction Policy.