Department of Corrections and Rehabilitation - Operations Manual

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Chapter 5 – Adult Custody and Security Operations

Article 16 – Inmate Count and Movement

Revised August 12, 2013

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52020.6.5 Inmate Housing Assignment Changes

  • The SOMSStrategic Offender Management automated Bed Request Batch assignment process shall be used for:

    • Submittal of bed assignment requests by the Housing Unit Correctional Officer or higher classification.

    • Housing Unit Correctional Lieutenant/Sergeant or higher classification review and recommendation or denial of the bed assignment requests.

    • Central Control Sergeant review and approval or denial of the recommended bed assignment requests.

    • Monitoring of the approved or denied bed requests and the entering of the completed bed moves by the Housing Unit Correctional Officer or higher classification.

  • A permanent record of Bed Request Batches is maintained in SOMSStrategic Offender Management for archival purposes.

  • When SOMSStrategic Offender Management is unavailable or the institution’s/facility’s electrical power fails all Inmate housing assignment changes shall be accomplished by staff completing a GA Form 154, Inmate Transfer Form, upon approval of Central Control.

  • Without exception, Central Control shall not accept a GA Form 154 or SOMSStrategic Offender Management Bed Request Batch that has not been signedapproved by the Facility Lieutenant/Sergeant or a higher classification.

  • The facility Correctional Lieutenant/Sergeant shall check for accuracy of the information prior to signing the manual GA Form 154 or approving the automated SOMSStrategic Offender Management Bed Request Batch.

  • In the event that a manual GA Form 154 has to be completed, Central Control shall retain the original GA Form 154. The remaining three copies are distributed as follows and retained until entries appear on DMR:

    • The duplicate copy shall be retained by the officer assigned to the housing unit from which the inmate(s) was housed.

    • The triplicate copy and inmate’s picture(s), if applicable, shall be retained by the housing officer assigned to the housing unit to where the inmate(s) will be housed.

    • The quadruplicate copy shall be retained by the appropriate facility/program office.