Department of Corrections and Rehabilitation - Operations Manual

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Chapter 5 – Adult Custody and Security Operations

Article 2 – Use of Force

Revised January 12, 2016

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51020.19.4 Use of Force Coordinator Responsibility

  • The Use of Force Coordinator shall log and track all use of force incidents and all allegations of excessive or unnecessary force (including those originating from inmate appeals) to ensure thorough and timely review by the IERC. The log should be capable of producing statistical reports to monitor trends and patterns of force used, whether the report is received in the form of an incident report, a verbal allegation of excessive or unnecessary force, or an allegation contained in an inmate appeal. At a minimum, the log should address the following categories:

    • Incident Log Number

    • Incident Date

    • Specific Area of Institution

    • Specific Crime

    • Controlled or Immediate Use of Force

    • Allegations of Unnecessary or Excessive Use of Force

    • Significant Injury (SBI, GBI, or Death)

    • Injuries caused by Use of Force

    • Staff Involved

    • Inmate(s) Involved

    • Mental Health Status

    • Type of Force Option(s) Utilized

    • Ethnicity

    • Security Threat Group Status.

  • The Use of Force Coordinator shall schedule use of force incident packages for presentation to the IERC within 30 days from the date of incident. If an investigation or request for direct action has been initiated for a use of force incident, the Use of Force Coordinator will track and maintain the completed incident package until the Hiring Authority has determined a finding upon conclusion of the investigation or request for direct action.

  • Upon determination of finding for the matter referred for investigation or direct action, the Hiring Authority shall apprise the Use of Force Coordinator of the allegation(s) findings.

  • The Use of Force Coordinator shall conduct an in-depth analysis of the documentation from each use of force incident, including the conclusions of the Supervisor and Managers. The Use of Force Coordinator shall request any clarification or additional information necessary to complete his/her analysis.

  • The Use of Force Coordinator shall complete the IERC Use of Force Review & Further Action Recommendation (CDCRCalifornia Department of Corrections and Rehabilitation 3035), and Institutional Executive Review Committee (IERC) Critique and Qualitative Evaluation (CDCRCalifornia Department of Corrections and Rehabilitation 3036), documenting his/her findings regarding whether the force used was in compliance with policy, procedure, and training; as well as identifying any recommended revision to policy, procedure, or training.

  • If a completed incident package has not been received by the Use of Force Coordinator in time to allow for IERC review within 30 days of the incident, the Use of Force Coordinator shall present the initial incident package to the IERC for an initial review. The initial review of the initial incident package is intended to give the IERC an opportunity to conduct a preliminarily review and document obvious procedural concerns. During the initial review, the CDCRCalifornia Department of Corrections and Rehabilitation 3035 or CDCRCalifornia Department of Corrections and Rehabilitation 3036 do not need to be completed. Once the completed incident package is received, the CDCRCalifornia Department of Corrections and Rehabilitation 3035 and CDCRCalifornia Department of Corrections and Rehabilitation 3036 shall be completed by the Use of Force Coordinator for presentation to the IERC.

  • In cases involving allegations of excessive or unnecessary force, whether or not the allegation was part of a reported use of force, the Use of Force Coordinator shall prepare an Institutional Executive Review Committee Allegation Review (CDCRCalifornia Department of Corrections and Rehabilitation 3034), for review by the IERC.

  • The Use of Force Coordinator shall prepare complete copies of the incident packages to be reviewed by the IERC during the scheduled meeting. The OIGOffice of the Inspector General shall be provided reasonable notice and copies of the packages to be reviewed in advance of the meetings.

  • If the IERC determines additional information or clarification is required, the Use of Force Coordinator will forward a request for this information to the responsible Manager and track the assignment.

  • The Use of Force Coordinator will maintain a copy of the completed incident package until the information or clarification is received. The Use of Force Coordinator will then complete the analysis and resubmit the case to the IERC.

  • The Use of Force Coordinator will ensure the IERC findings are documented on the CDCRCalifornia Department of Corrections and Rehabilitation 3035 and CDCRCalifornia Department of Corrections and Rehabilitation 3036 following final IERC review of the completed incident package.

  • After final review by the IERC, any copies of staff disciplinary documents will be removed from the incident package and routed to the appropriate Manager for placement into the appropriate file.

  • The IERC Chairperson and the Use of Force Coordinator shall review the status of all pending use of force cases following each IERC meeting to evaluate the readiness for final review of the cases.

  • By the fifth day of each month, the Use of Force Coordinator shall forward a memorandum to the respective Associate Director listing the date of IERC meetings, incident package log numbers, specific crime, and disposition of all incident packages reviewed during the previous month.