Chapter 5 – Adult Custody and Security Operations

54030.5 Property Documentation

• (a) Departmental employees involved in the handling of an inmate’s property shall document such involvement in the Strategic Offender Management System (SOMSStrategic Offender Management) Personal Property Module.  In the event SOMSStrategic Offender Management is unavailable, documentation shall be completed on the following CDCRCalifornia Department of Corrections and Rehabilitation forms as appropriate:  

  • (1) CDCRCalifornia Department of Corrections and Rehabilitation Form 104, Property and Cash Receipt-Arrival: A CDCRCalifornia Department of Corrections and Rehabilitation Form 104 shall be completed by Reception Center staff upon receipt of new arrivals. The CDCRCalifornia Department of Corrections and Rehabilitation Form 104 is used to document an inmate’s cash, personal securities, and property, and is used to document the proper disposition of unissued property and inmate funds.

  • (2) CDC Form 143, Property Transfer Receipt: A CDC Form 143 shall be completed to document the number of containers and boxes of personal property an inmate is transferring with and the progress of containers and boxes in transit. The CDC Form 143 may be used to identify multiple inmates with multiple containers and boxes of property (Bill of Lading).

  • (3) CDC Form 160-H, Inmate Property Control Card: A CDC Form 160-H shall be completed to maintain a record of all registerable property and its value. The CDC Form 160-H provides accountability to discourage theft and bartering of property of significant value or security interest (e.g., television, radio, handicraft tools, etc.).

  • (4) CDCRCalifornia Department of Corrections and Rehabilitation Form 1083, Incarcerated Person Property Inventory: A CDCRCalifornia Department of Corrections and Rehabilitation Form 1083 shall be completed when there is a need to inventory an  incarcerated person’s property (e.g., Restricted Housing Unit (RHU) placement, inter-institutional transfer, Out-to-Medical, Out-to-Court, extradition, property control, etc.), to ensure all property is accounted for and to provide a vehicle for the evaluation of incarcerated person property claims. The CDCRCalifornia Department of Corrections and Rehabilitation Form 1083 is the only acceptable document for this purpose.