Chapter 5 – Adult Custody and Security Operations

Each Warden shall maintain a chronological log of unusual or significant occurrences regarding inmates and staff or other events about which facility management should be informed.

The purpose of this procedure is to establish guidelines for a comprehensive compilation of occurrences within the facility for review by administrative staff.

The logging of all pertinent information shall be delegated to Watch Commanders on each shift.

Activities and events that are not otherwise recorded and readily available for review by administration and other staff, shall be recorded on the Daily Activity Report (DAR).

All staff working a particular shift or watch shall report through the chain of command all significant information pertaining to their assignment. This information shall be assembled on one report by watch, first watch through second and third watches.

Each facility/parole region shall develop a daily activities report form that will supply the information relative to their needs.

• Routine information that is readily available through log, records, etc., that can be obtained swiftly need not be included.

• Any information of unusual or significant events/actions shall be included.

The following items are examples of content only:

• Delays in count.

• Population changes.

• Accidents (any type).

• Any felony or serious misdemeanor occurrence.

• Delays in serving meals.

• Injuries to staff, visitors, or inmates.

• Sick leave usage (numbers of staff).

• Overtime usage.

• Inspection report.

The Watch Commander shall prepare the DAR and adequate copies for distribution. The original report shall be retained in the Watch Office as a permanent log. A copy shall be forwarded to the Captain or the Associate Warden-Custody, and a copy shall be delivered to the Warden and Chief Deputy Warden. Other copies may be provided to staff based on the need of the facility.

The Captain or Associate Warden shall take whatever followup action is indicated in reference to items reported and shall report such actions to the Warden by 9:00 a.m. on the first day following the recording except on weekends and holidays.

The Watch Commander shall report significant occurrences to the Warden at any time through the normal chain of command or through the Administrative Officer-of-the-Day.

The Deputy Director, Institutions Division, or designee shall be responsible for ensuring that the contents of this article are kept current and accurate.

PCPenal Code §§ 5054 and 5058.