Chapter 6 – Adult Classification

61020.20.10 Deleting a Previously Submitted Score Sheet With a Revision Date of Rev. 07/02 or Later

• If a score sheet with a revision date of Rev. 07/02 or later has been submitted to the database that has an erroneous CDC Number and/or Date in the Identifying Information section, it is necessary to prepare a “Delete” score sheet to remove the erroneous information.

• Correct the Central File:

  • Annotate the original score sheet in the C-File. Line through the CDC Number and/or Date and write the new information beside the appropriate box or boxes. Initial and date those notations. This provides central file documentation of the original and new values and changes on the score sheet.

• Prepare a “Deletion” score sheet:

  • Begin with a blank score sheet. The blank score sheet must be the same type of score sheet as the one being deleted. For example, if the CDC Form 839 is to be deleted, then use a CDC Form 839.

  • Complete the Identifying Information section of this blank score sheet by entering the inmate’s CDC Number and Date as shown on the original score sheet being deleted.

  • Enter an “X” in the box Item 5c, Form Identification, at the top of the score sheet.

  • This will delete the entire score sheet from the database. It is not necessary to recopy any additional information as recorded on the original score sheet.

  • Submit the canary copy of the “Delete” score sheet to the address noted above.

  • Provide the green copy of the “Delete” score sheet to the inmate.

  • The original white copy of the “Delete” score sheet may be discarded.

• Complete a “New” Score Sheet to Replace the Deleted Score Sheet

  • Complete a “New” score sheet filling in all of the correct information. This may also include endorsement information should the score sheet that was deleted contain that type of information.

  • Important: Any situation not described within the DOMDepartment Operations Manual §§ 61020.20.9 and/or 61020.20.10, contact the Classification Quality Assurance Unit in the Offender Information Services Branch in Sacramento for instructions.