Chapter 7 – Adult Case Records Information

73040.16 Follow‑Up for OTC Incarcerated Persons

• A departmentally approved method to record follow-up for out-to-court incarcerated persons established by the Chief, Case Records Services, shall be utilized and maintained for each incarcerated person on OTCOut To Court status.

• Case Records staff shall contact the court the day after the scheduled court hearing to ascertain the incarcerated person’s status. If the court order does not list the scheduled court hearing date, the initial follow-up contact shall be completed one week after the date of release to the Sheriff’s Office. The information developed by the contact shall be recorded utilizing the departmentally approved method and procedure established by the Chief, Case Records Services.

• If the court orders the incarcerated person released from custody while OTCOut To Court, Case Records staff shall immediately obtain the necessary certified court documents.

• Upon receipt of these documents, appropriate entries shall be made in the C-File.

• If an incarcerated person is returned from OTCOut To Court, Case Records staff shall contact the court as necessary, ascertain case disposition, and obtain required certified documents.