Chapter 7 – Adult Case Records Information

74040.3.4 45 Days Prior to the Hearing

• The C&PRClassification & Parole Representative or designee shall prepare and transmit a FAX, or mail a copy of the calendar to the BPHBoard of Parole Hearings (formerly Board of Prison Terms) scheduling unit containing the following information:

  • Inmate’s full name.

  • CDC number.

  • Attorney designation.

  • Attorney’s name and telephone number.

  • Previous attorney (if applicable).

  • County of commitment.

• Hearings shall be scheduled according to the proximity of the counties from which the inmate has been sentenced.

  • Schedule inmates from the same county in succession. This shall accommodate the DAs who plan to attend.

• Restrictions

  • The following restrictions shall be considered:

    • Microfiche cases shall not be scheduled on Mondays or Fridays.

    • The Executive Officer or Chairman shall approve the scheduling of three subsequent hearings in one day.

    • If three hearings are scheduled, ensure that none are microfiche cases.

    • No more than one initial, rescission, or extended term hearing or any combination of the three shall be scheduled in one day.

    • Normal starting times for hearings are as follows:

      • 9:00 a.m. and 2:00 p.m. (two hearings).

      • 8:30 a.m., 10:45 a.m., and 2:30 p.m. (three hearings).

• The inmate shall be given copies of BPT Forms 1002, 1003, if applicable, and 1080, Notice of Date, Time, and Place of Hearing.

  • Records staff shall make five photocopies of each form to be included in hearing packets.

• Crime partner information shall be photocopied and placed in the miscellaneous section of each packet.