Chapter 8 – Adult Custody and Security Operations

81010.10.3 Active Offender Transfer Investigation Request Procedures

• DAPODivision of Adult Parole Operations (formerly P&CSD) staff shall receive and process offender requests to transfer to another county within SOMSStrategic Offender Management. Such requests must meet at least one of the criteria listed in 81010.2.1. If it is evident the transfer request clearly does not meet criteria, the parole agent will conduct a case conference with the unit supervisor, deny the request with approval of the supervisor, and document the request and reason(s) for denial in the automated ROS. If an offender’s request appears to meet the criteria, the following lines of responsibility
  shall apply:

• Sending Parole Unit, Parole Agent:

  • Conduct a case conference if the request is being made as an emergency due to an immediate educational or employment opportunity which cannot be duplicated inthe CLLRCounty of Last Legal Residence, the unit supervisor may authorize a travel permit pending approval of the TIR.

  • Initiate the TIR and cite the specific criteria for which the TIR is being submitted.

  • Digitally sign the TIR form and electronically forward the TIR form to theunit supervisor.

  • Upon notification of the District Administrator decision, inform the parolee of the status of the TIR and issue reporting instructions, if applicable.

  • Print a copy of the TIR form and attach it to the outside front cover of the field file.

  • Immediately forward the field file with all supporting documents to the receiving unit.

• Sending Parole Unit, Unit Supervisor or Assistant Unit Supervisor:

  • Review the TIR to verify the request meets criteria for transfer.

  • Digitally sign the TIR form and electronically forward to the unit supervisor of the receiving parole unit.

  • Update the TIR investigation status in SOMSStrategic Offender Management to “Pending.”

  • Notify the parole agent of the District Administrator decision.

  • If approved, complete the “Sending Unit” portion of the “Transfer” section of the TIR form and forward to the receiving unit, unit supervisor.

• Receiving Parole Unit, Unit Supervisor or Assistant Unit Supervisor:

  • Review the TIR to verify the request meets criteria for transfer.

  • Assign the TIR investigation to a parole agent in SOMSStrategic Offender Management.

  • Ensure the investigation is completed within 14 calendar days of receipt of the TIR.

  • Upon the parole agent’s completion, review the TIR and recommend approval or denial with appropriate comments.

  • Digitally sign the TIR form and electronically forward to the receiving parole unitDistrict Administrator.

  • Close the TIR investigation in SOMSStrategic Offender Management.

  • Complete the “Receiving Unit” portion of the Transfer section of the TIR form.

  • After the parolee reports to the receiving unit, enter the “Transfer Between Units” Supervision Event and assign the parolee to a parole agent in SOMSStrategic Offender Management.

• Receiving Parole Unit, Parole Agent

  • Conduct the TIR investigation by verifying that the request meets criteria for transfer.

  • Upon completion of the investigation, indicate a recommendation of approval or denial with appropriate comments on the TIR form.

  • Digitally sign the TIR form and electronically forward to the unit supervisor.

  • Ensure that applicable victim, witness, and law enforcement notifications are made pursuant to PCPenal Code 3058.6 and 3058.8.

• Receiving Parole Unit, District Administrator

  • Review the TIR to verify that the request meets the criteria for transfer.

  • Make the decision to approve or deny the TIR, and record the decision on the TIR form with appropriate comments.

  • Digitally sign the TIR form.