Chapter 8 – Adult Custody and Security Operations

81010.4.3 Imminent Release – Release Program Study Procedures

• Community Transition Program (Immediately upon Learning of Imminent Release)

  • CTP staff shall initiate and/or process the RPSRelease Program Study for imminent release cases immediately or within five business days following notification of imminent release, whichever occurs first pursuant procedures outlined in Section 81010.4.1.

  • If the offender is granted parole by the BPHBoard of Parole Hearings (formerly Board of Prison Terms), CTP shall adhere to the release procedures outlined in Section 82101.2. CTP is not required to wait for receipt of the
    BPHBoard of Parole Hearings (formerly Board of Prison Terms) Form 3005, Parole Verification Document to initiate and complete the RPSRelease Program Study.

• Parole Service Associate

  • Immediately initiate and process the RPSRelease Program Study for imminent release cases.

  • Complete the RPSRelease Program Study utilizing the procedures in Section 81010.4.1.

• Parole Agent II Supervisor

  • Upon verification that the RPSRelease Program Study is accurate and complete, the PAIIParole Agent II Supervisor shall complete the RPSRelease Program Study utilizing the procedures in Section 81010.4.1.

• Regional Re-Entry Coordinator. Regional Re-Entry staff shall:

  • Complete the RPSRelease Program Study utilizing the procedures in Section 81010.4.1 immediately or within five business days following receipt of the SOMSStrategic Offender Management-generated notification for imminent release cases, whichever occurs first.

  • Adhere to the procedures in Section 82101.3 for offenders granted parole by the BPHBoard of Parole Hearings (formerly Board of Prison Terms).

  • Input into the “Supervision History” under the “Parole” tab in SOMSStrategic Offender Management, the date(s) for each BPHBoard of Parole Hearings (formerly Board of Prison Terms) Form 3005 received and the assigned parole unit.

• Parole Unit

  • Parole unit staff shall complete the RPSRelease Program Study utilizing the procedures in Section 81010.4.1 immediately or within five business days following receipt of the SOMSStrategic Offender Management-generated notification for imminent release cases, whichever occurs first.

• Division of Adult Institutions – Institutional Case Records Staff

  • For PRCS eligible imminent release cases, Institutional Case Records staff shall:

    • Immediately process the RPSRelease Program Study according to current procedures for the SAFE to the county probation department and update SOMSStrategic Offender Management accordingly.

    • Upon receipt, immediately forward the RPSRelease Program Study and the CDCRCalifornia Department of Corrections and Rehabilitation Form 1515-CSControl Services to the CTP PSAParole Services Associate assigned to the institution where the offender is housed.

    • Scan into ERMSElectronic Records Management System the signed copy of the RPSRelease Program Study and the CDCRCalifornia Department of Corrections and Rehabilitation Form 1515-CSControl Services.

• Division of Adult Institutions – Institutional Case Records Notifications

  • In addition to any local institutional procedures that have been established, Institutional Case Records staff will notify the parole agent or the Officer-of-the-Day (ODOfficer of the Day) when changes occur in the offender’s release date during the ten-day audit process which begins ten days prior to release. Information regarding imminent changes (e.g., dropped holds, change in pick-up, release date, etc.) shall be entered into SOMSStrategic Offender Management and forwarded to the appropriate DAPODivision of Adult Parole Operations (formerly P&CSD) Regional Re-Entry Unit or Regional Immigration and Customs Enforcement (ICE) Unit or parole unit.

  • Whenever there is an imminent release date change and any of the following is applicable:

    • The offender has a California Static Risk Assessment (CSRA) score of five.

    • The offender is required to register as a sex offender pursuant to PCPenal Code 290through 290.024.

    • United States Immigration and Customs Enforcement (USICEUnited States Immigration and Customs Enforcement) cancelled their hold, detainer, or both and the offender is required to report to the secondary parole unit.

  • Institutional Case Records staff is directed to place a telephone call to the appropriate parole unit to inform that unit of the change and confirm receipt of the electronic transmission. If the imminent change involves a Regional ICE Unit, Institutional Case Records staff will telephone that unit, and provide notification to available staff (i.e. parole agents, PSAs, etc.). A voicemail message is not sufficient notification. Upon notification via telephone and/or electronic transmission that an ICE hold has been dropped, the assigned staff shall immediately contact the assigned secondary parole unit via telephone and inform the unit supervisor or designee that the case shall be transferred. The Regional ICE unit supervisor shall initiate the transfer to the parole unit in SOMSStrategic Offender Management. The receiving unit, unit supervisor will then accept the transfer in SOMSStrategic Offender Management.

• Parole Units

  • Upon notification that a warrant or hold has been cancelled or a release date has been adjusted, support staff shall immediately ensure SOMSStrategic Offender Management is updated with the appropriate information. Additionally, the unit supervisor or AUSAssistant Unit Supervisor shall ensure the case is assigned to a parole agent, and update SOMSStrategic Offender Management as needed for parole agent assignment. If the warrant, hold, or both cancellation or release date adjustment requires specialized reporting instructions, the unit supervisor shall ensure the instructions are transmitted to the releasing institution no later than the next working day. The reporting instructions shall be completed by the parole agent or ODOfficer of the Day on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1649, Reporting Instructions, and submitted to the Institutional Case Records (parole desk) at the releasing institution.