Chapter 8 – Adult Custody and Security Operations

Legal Basis of Parole

• The California Legislature has found and declared “…that the period immediately following incarceration is critical to successful reintegration of the offender into society and to positive citizenship. It is in the interest of public safety for the State to provide for the supervision and surveillance of parolees and to provide educational, vocational, family and personal counseling necessary to assist parolees in the transition between imprisonment and discharge.”

Responsibility for Supervision

• Each parolee, whether on active, suspended Parolee-at-Large (PALParolee-At-Large), or revoked status, shall be assigned to a parole agent. Parole agents are responsible for case supervision, surveillance and services delivery to parolees assigned to their caseloads. The primary means through which parole agents fulfill these responsibilities are through contacts with parolees and persons involved with the parolees. Parole agents shall cooperate with other law enforcement and human services agencies that may be involved with their parolees. Case contacts (field, office or collateral) shall be carried out to accomplish supervision objectives.

The purpose of this Article is to establish supervision specifications consistent statewide, based on the current risks and needs of an offender supervised by Division of Adult Parole Operations (DAPODivision of Adult Parole Operations (formerly P&CSD)). Should any clause of this article be in conflict with the Bargaining Unit 6 Memorandum of Understanding (MOUMemorandum Of Understanding), the MOUMemorandum Of Understanding shall prevail.

The California Department of Corrections and Rehabilitation (CDCRCalifornia Department of Corrections and Rehabilitation), DAPODivision of Adult Parole Operations (formerly P&CSD), utilizes the California Parole Supervision Reintegration Model (CPSRM), which utilizes evidence-based practices to enhance public safety through long-term positive behavioral change. The mission of CPSRM is community safety through recidivism reduction. The core of CPSRM emphasizes the quality of supervision and the total involvement of the parolee in the supervision process. These practices have proven to positively impact offender reintegration into society.

DAPODivision of Adult Parole Operations (formerly P&CSD) shall utilize varying supervision categories that are consistent with the parolee’s case plan and risk level as determined by the California Static Risk Assessment (CSRA) score and performance on parole. Each parolee shall be assigned to a specific supervision category level based on their assignment to a supervision model. The supervision categories are as follows:

• TP – Transition Phase

• CACorrectional Administrators – Category A

• CB – Category B

• CCCorrectional Counselor – Category C

• CD – Category D

• CP – Residential Treatment Program

• HCHigh Control – High Control

• EX – Enhanced Outpatient Program (EOPEnhanced Outpatient Program) Non-Specialized

• EO – EOPEnhanced Outpatient Program Specialized

• MD – Mentally Disordered Offenders (MDOMentally Disordered Offender) Specialized

• MX – MDOMentally Disordered Offender Non-Specialized

• ISInformation Systems – Electronic In Home Detention (EID) Monitoring (Sanction)

• IMInstructional Memorandum – EID Monitoring (Monitoring Tool)

• OH – Non-Sex Offender referred to the Office of Correctional Safety

• PD – Pending Deportation

• DP – Deported

Initial Case Category Assignment

• Unless otherwise specified in this Article, all parolees shall be supervised in category TP, upon their initial release from custody.

Changing Supervision Levels

• When changing supervision levels, the individual parolee’s case factors, risk to the community, and progress in addressing their criminogenic needs must be the foundation for the decision.  CPSRM is designed to customize the supervision to the individual needs of the parolee. When reducing the supervision level, there should be an incremental decrease in supervision level which is based on the parolee’s performance, length of time in the community and programming to address criminogenic needs.  The parole agent should have the opportunity to assist the parolee with long-term behavioral change, but also observe the parolee’s community adjustment for a period of time prior to reducing the supervision level.

• The following guidelines to change supervision levels, based on the case conference review rating scale stating “reduction is warranted” may be followed:

  • Category TP – Category A = 60 to 90 days (mandatory).

  • Category A – Category B.

  • Category B – Category C.

  • Category D – Custody/Gravely Ill (mandatory)

Parolees assigned to the category TP shall be:

• Assigned upon initial release from custody. Parolees directly released to or immediately placed into a state funded residential program shall normally be reduced to the category CP level of supervision while participating in the program.

• Assigned for a minimum of 60 consecutive calendar days, and a maximum of 90 consecutive calendar days.

• Parolees in the first year of the parole term who are returned to custody for a period of 60 consecutive calendar days or more.

• Parolees in the first year of the parole term who are reinstated to parole after being PALParolee-At-Large for 30 calendar days or more.

• The following parolees shall be excluded from placement into the TP category:

  • Parolees required to register pursuant to Penal Code (PCPenal Code) Sections 290 through 290.024 who shall be supervised in accordance with the Sex Offender Management Program (SOMP).

  • Validated gang members or associates as approved by the unit supervisor, who shall be placed on Global Positioning System (GPSGlobal Positioning System) monitoring and placed on a specialized caseload.

  • Enhanced Outpatient Program (EOPEnhanced Outpatient Program) and MDOMentally Disordered Offender participants.

  • Inmates who are eligible for post release community supervision pursuant to PCPenal Code Section 3451.

Parolees directly released to or immediately placed into a state funded residential program shall normally be reduced to the category CP level of supervision while participating in the program.

Inmates supervised under the Alternative Custody Program (ACP) or Expanded Medical Parole program.

Parolees who are in the second year or beyond of the parole term that previously successfully completed a program during the first year to address their criminogenic needs and are then returned to custody for a period of 60 consecutive calendar days or more, and/or are reinstated after being PALParolee-At-Large for 30 calendar days or more, shall have a case conference review to determine if the category A supervision level is more appropriate.

Category A cases shall normally be reserved for the following parolees:

• Parolees whose risk level includes High Drug, High Property, and High Violence, defined as:

  • High Risk Drug, with a CSRA score of 3.

  • High Risk Property, with a CSRA score of 4.

  • High Risk Violence, with a CSRA score of 5.

• Public interest cases.

• High notoriety cases.

• Parolees governed by the Interstate Commission for Adult Offender Supervision until a manual CSRA score is calculated.

• Parolees assigned to EID supervision.

• Immediately following supervision in category TP for additional transition time, if case factors warrant a higher supervision level.

Primarily reserved for parolees whose risk level is moderate with a CSRA score of 2.

Primarily reserved for parolees whose risk level is low with a CSRA score of 1.

Reserved for parolees participating in an approved residential treatment program. These cases shall be designated in the Strategic Offender Management System (SOMSStrategic Offender Management) with the supervision level “CP.” Upon successful completion of, or any discharge from, the approved residential treatment program, a case conference review shall be conducted to determine the appropriate supervision level. Any unsuccessful discharge occurring during the first year of the parole term shall not be supervised at less than category A.

Parolees assigned to category CP shall be supervised using monthly specifications equivalent to category C; however, upon recommendation of the parole agent, the unit supervisor may keep a parolee residing in residential treatment at a higher supervision level. The reason for maintaining a higher supervision level shall be documented during the Case Conference Review.

Reserved for parolees:

• In custody.*

• Gravely ill in a home care facility.

*Parolees shall be placed in category D immediately upon discovery of the arrest or in-custody status. Parolees shall be removed from category D when they are released from custody and report to the parole unit. In the event the parolee is released on a date other than the calculated revocation released date, or in the event the parolee does not report upon release, the parolee shall be removed from category D upon discovery of the parolee’s release.

Movement Into and Out of Category D

• At the unit supervisor’s discretion, the parolee may be returned to former supervision category or placed into a higher supervision category upon release if:

  • Parolee is in custody for 59 consecutive calendar days or less.

  • PALParolee-At-Large for 29 days or less.

NOTE: The categories listed above may be modified by the unit supervisor based upon the parolee risk to the public and their demonstration in addressing their criminogenic needs. All changes to the supervision levels shall be documented on the electronic Record of Supervision, by the unit supervisor.

All CPSRM cases placed in suspend status meeting the criteria of determining highest control or risk classification as defined in the California Code of Regulations (CCRCalifornia Code of Regulations) Section 3504.1 [CSRA of 5 (high-violence) or required to register per PCPenal Code Section 290]. All other CPSRM cases placed in suspend status shall remain in their current CPSRM supervision category.

A parolee is designated as a mental health participant at the level of EOPEnhanced Outpatient Program after meeting the following criteria:

• Diagnosed with a major mental disorder requiring more intensive services.

• Require mental health services provided by a Parole Outpatient Clinic (POCParole Outpatient Clinics) provider or a community-based treatment program.

A parolee designated as an EOPEnhanced Outpatient Program case that is required to register as a sex offender and subject to SOMP supervision, shall be supervised on a SOMP specialized caseload and assigned the appropriate supervision level in accordance with SOMP.

Mentally Disordered Offender Cases

• Inmates/parolees who meet the following criteria are considered MDOMentally Disordered Offender:

  • Certified by the CDCRCalifornia Department of Corrections and Rehabilitation Chief Psychiatrist as meeting the criteria as outlined in PCPenal Code Section 2962.

  • Required to have a special condition of parole mandating treatment by the Department of State Hospitals (DSHDepartment of State Hospitals (formerly DMH)).

When a decision is made by the unit supervisor, Administrative Review Officer, or the Parole Authority to assign a parolee to the EID program, the unit supervisor shall determine if the assignment is the result of a sanction for a violation or if there is a direct nexus to enhance public safety.

Incarcerated persons assigned to the EID Program shall be supervised using monthly specifications equivalent to category A and shall be designated in SOMSStrategic Offender Management as follows:

Case Exceptions to California Parole Supervision Reintegration Model (CPSRM):

• Cases meeting any of the following criteria shall not be assigned to CPSRM caseloads and shall be assigned to a specialized caseload:

  • Required to register pursuant to Penal Code (PCPenal Code) Sections 290 through 290.024.

  • Gang offenders meeting criteria for placement on a gang offender GPSGlobal Positioning System caseload (as needed).

  • EOPEnhanced Outpatient Program participants and MDOMentally Disordered Offender cases (when there is a minimum of 32 EOPEnhanced Outpatient Program/MDOMentally Disordered Offender cases to establish a specialized caseload).

Workload distribution and management is essential to be effective in administering the CPSRM. Uniform guidelines have been established for determining workload. The unit supervisor or designee shall ultimately be responsible for the distribution of the workload to subordinate parole agent staff within the CPSRM parole unit.

On a weekly basis, the unit supervisor or designee shall be responsible for reviewing and maintaining a balanced and equitable workload between assigned staff, and shall use the Unit Workload Summary report to review the assigned workload. Upon review, the unit supervisor or designee shall attempt to balance the unit workload and maintain an equitable mix of categories on each caseload. No parole agent shall have more than 40 parolees in total between the designations: transition phase, category A, EOPEnhanced Outpatient Program or MDOMentally Disordered Offender. The remaining cases shall consist of cases from categories B, C, CP, and/or D and EOPEnhanced Outpatient Program non-specialized caseload overflow (EX), EID Sanctioned (ISInformation Systems), EID Monitored (IMInstructional Memorandum), MDOs non-specialized caseload overflow (MX), and/or category HCHigh Control cases. EOPEnhanced Outpatient Program cases shall not be placed on a 53:1 caseload except in the following circumstances:

• There is a sufficient number of EOPEnhanced Outpatient Program, including MDOMentally Disordered Offender, cases assigned to a Parole Unit or Complex to create a 40:1 Specialized EOPEnhanced Outpatient Program caseload. EOPEnhanced Outpatient Program Specialized caseloads may be established if there are a minimum of thirty-two (32) cases. The approved 40:1 caseload ratio may be exceeded under the following circumstances: (1) a parolee previously supervised who is now in custody or PALParolee-At-Large or (2) an excessive Unit workload situation as described above.

• If there are insufficient numbers of EOPEnhanced Outpatient Program cases to form an EOPEnhanced Outpatient Program Specialized caseload, the EOPEnhanced Outpatient Program shall be placed on a 53:1 caseload. No more than four (4) EOPEnhanced Outpatient Program, including MDOMentally Disordered Offender, cases shall be placed on any non-specialized caseload except in situations where there are not enough case carrying agents (less than eight [8] parole agents in a unit) to allow for four (4) EOPs per agent and less than thirty- two (32) EOPs total. If it is necessary to exceed the preferred maximum level of four (4) cases per parole agent, an equitable distribution of EOPEnhanced Outpatient Program cases within the unit will occur.

If a mental health clinician removes the parolee from EOPEnhanced Outpatient Program status or an MDOMentally Disordered Offender parolee is no longer classified as MDOMentally Disordered Offender, the parolee may be placed in an appropriate supervision category based on their CSRA score and a case conference review.

Standard DAPODivision of Adult Parole Operations (formerly P&CSD) supervision levels shall apply to all Expanded Medical Parole (EMP) parolees on a case by case basis to be determined by the unit supervisor or designee; however, no EMP parolee shall be supervised at category D, including EMP parolees who are gravely ill. Category D is reserved for in-custody or regular parolees who are gravely ill.

Re-entry court parolees shall be assigned to a category based upon their CSRA score.

The electronic Record of Supervision shall be utilized to record all case activity and parolee interaction during their parole period. It is important to note that all case activity and parolee interaction recorded on the electronic Record of Supervision is critical to the CPSRM process and that recorded entries shall be reviewed by the unit supervisor for accuracy and completeness. Entries should include start and end times and all relevant details of the interactions with anyone related to or involved in the parolee supervision and reintegration. These recorded details shall include the contact’s name, relationship to the parolee (on every reference), and the pertinent information discussed.

Any time a parolee is contacted at their residence, the parole agent shall document the type of search that was conducted during the home contact. The type of search to be conducted includes the following:

• Plain View Search – A plain view search is a visual inspection of the immediate environment to locate any parole violations or threats to the parole agent.

• Cursory Search – A cursory search is a more detailed examination to locate any parole violations or threats to the parole agent. The search may include checking in closets, bedrooms, etc.

• Comprehensive Search – An extensive and thorough search of the parolee’s residence, any structure situated on the property, or any other property/area as identified by the parole agent. This search is to determine compliance with parole conditions and shall be conducted with more than one peace officer to ensure parole agent safety.

The parole agent shall indicate “plain view search conducted,” “cursory search conducted,” or “comprehensive search conducted” on the electronic Record of Supervision depending on the type of search that was conducted in the residence.

When entering information into the electronic Record of Supervision, the parole agent shall select the appropriate contact type, as defined in section 81020.7.1, from the drop down menu and document the contact in the electronic Record of Supervision.

Americans with Disabilities Act Accommodation Codes

• Select the appropriate Americans with Disabilities Act (ADAAmericans with Disabilities Act) accommodation code from the ADAAmericans with Disabilities Act Accommodation Codes menu.

The case conference review is a structured analysis of a case by the parole agent, unit supervisor or designee, and the parolee (if the parolee participates); in addition, other stakeholders may participate, such as the assigned POCParole Outpatient Clinics clinician, District Administrator, and the parolee’s family members or members of the parolee’s community support network. The case conference review shall specify factors such as employment, residence, compliance with special conditions, response to supervision, violations, review of the parolee’s individual case factors, and progress relating to addressing their criminogenic needs including the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661, Goals and Progress Reports.

The case conference review is utilized to determine the appropriate supervision level through the collaborative review of the parole adjustment, which includes positive reintegration efforts demonstrated by progress toward achieving goals and the work performed related to addressing criminogenic needs, and to refine the supervision activities on the case. All category changes shall become effective immediately after the case conference review is completed. Case conference reviews shall be conducted based on the following circumstances:

• Change in supervision level (except into or out of categories CP or D).

• Determination of suitable supervision category following completion of category TP.

• Increase in the supervision category.

• On an annual basis.

• When a parolee is retained on parole or there is no action taken by the paroling authority.

• Decrease supervision (abbreviated case conference review).

• Upon the request of the parole agent or upon instruction from the unit supervisor.

All case conference reviews shall be conducted utilizing the following process:

• Parole Agent

  • The parole agent shall review their caseload roster and/or the electronic Record of Supervision at the end of each calendar month to determine if case conference reviews are due or required for the parolees.

  • Schedule the case conference review with the unit supervisor or designee.

  • Invite the parolee to participate in the case conference review.

    • Parolee may attend in person, via telephone, or decline to participate in the review.

    • Parolee’s participation is not required but shall be encouraged.

    • Parole agent shall document this notice and the parolee’s response on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1657, Case Conference Review/Discharge Consideration Committee.

    • The District Administrator, POCParole Outpatient Clinics clinician, and parolee support networks may also be included.

  • Complete the CDCRCalifornia Department of Corrections and Rehabilitation Form 1657.

  • Determine new goals and tasks for the parolee, and document on a new CDCRCalifornia Department of Corrections and Rehabilitation Form 1661.

  • Check Disability and Effective Communication System (DECS) to determine if the parolee is identified as having any physical and/or mental disabilities pursuant to ADAAmericans with Disabilities Act. If ADAAmericans with Disabilities Act disabilities exist, then the parole agent shall make the necessary arrangements to have reasonable accommodations available for the Case Conference Review.

  • NOTE: If the parolee requires assistance, the parole agent may serve as the designated assistant.

  • Provide the following documents prior to the Case Conference Review as instructed by the unit supervisor or designee:

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 1657.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 1661.

    • Any additional relevant documents or information.

• Unit Supervisor or Designee

  • Utilizing the following process, the unit supervisor or designee shall:

    • Review the CDCRCalifornia Department of Corrections and Rehabilitation Form 1657 and all supporting documents, including the electronic Record of Supervision to determine an appropriate supervision category:

    • Ensure all necessary information/documents are present and completed in the field file.

    • Review and ensure the parole plan, CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 and all relevant information is being utilized in the case management of the parolee.

    • Review information presented during the case conference review.

    • Sign and date the CDCRCalifornia Department of Corrections and Rehabilitation Form 1657.

  • Any noted supervision deficiencies shall not be documented on the electronic Record of Supervision, nor shall they be discussed in the presence of other staff or the parolee. Supervision deficiencies shall be addressed in accordance with Chapter 3, Article 22.

The case conference review is conducted collaboratively with the unit supervisor or designee, parole agent, parolee, and additional stakeholders (who choose to participate) as described in section 81020.6.

• The unit supervisor shall meet with the parole agent in person to conduct the case conference review even if the parolee is not present. If the parolee is unable to attend the meeting in-person but has requested to participate telephonically, the parole agent may meet with the unit supervisor or designee prior to the start of the case conference review, and then facilitate the parolee’s participation by telephone call.

• Evaluate the case factors, CDCRCalifornia Department of Corrections and Rehabilitation Form 1657, and any additional information provided by the case conference review attendees.

• Determine the appropriate supervision level based on the case factors and CSRA score.

• The date and time of the case conference review shall be recorded on the electronic Record of Supervision.

• The final results of the case conference review shall be documented on the electronic Record of Supervision.

• Update SOMSStrategic Offender Management with the case conference review date and the new category, if applicable.

• If the change in supervision level occurs on or prior to the 20th of the month, the parole agent shall be responsible for the contact specifications for the new category of supervision.

• If the change in supervision level occurs after the 20th of the month, the parole agent shall be responsible for the contact specifications of the prior level of supervision.

NOTE: Case conference review shall not be delayed if the parolee is not present.

Case conference review may specify factors including, but not limited to the following:

• Employment.

• Residence.

• Compliance with conditions of parole.

• Response to supervision.

• Patterns of urinalysis testing.

• Individualized supervision goals.

• Addressing criminogenic needs.

• Community relations.

• Support network.

• Community activities.

Parole agents shall use the CDCRCalifornia Department of Corrections and Rehabilitation Form 1657 for case conference reviews. The review may be either computer generated or handwritten.

NOTE: If the CDCRCalifornia Department of Corrections and Rehabilitation Form 1657 is computer-generated, it must contain an original signature.

CDCRCalifornia Department of Corrections and Rehabilitation Form 1657 Section I – Summary of Parole Adjustment To Be Completed by the Parole Agent:

• CDC number and parolee’s name.

• Last release date.

• Region and parole unit.

• Commitment offense.

• CSRA score and current supervision level.

• Reason for the completion of the form:

  • Abbreviated case conference review.

  • Case conference review, or

  • Discharge consideration committee.

• Five criminogenic objectives which shall be rated with a rating score of 1, 2, or 3.

• The cumulative score for all five objectives shall be totaled, and the appropriate box shall be checked in the “Total Objectives Score” section.

• The totaled score represents the final recommendation for a supervision category.

  • NOTE: This score may be adjusted upward or downward with documented aggravating or mitigating circumstances.

• If the scoring assessment has already been previously completed within the last 60 calendar days on a CDCRCalifornia Department of Corrections and Rehabilitation Form 1502-DR, Discharge Review Report, the parole agent shall:

  • Transfer the scores from the rating scale onto the case conference review to determine the appropriate supervision level.

  • The parole agent shall attach the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 1502-DR, checking the box on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1657 titled, “See Discharge Review Report Dated ________________,” and write the date of the respective report.

    • NOTE: The CDCRCalifornia Department of Corrections and Rehabilitation Form 1502-DR rating scales determine the discharge or retain suitability. The CDCRCalifornia Department of Corrections and Rehabilitation Form 1657 case conference review rating scales determine the appropriate supervision level.

• The parole agent shall document the basis for the recommendation in the “Support for Recommendation” box. If the parole agent is referencing supplemental information or reports, the parole agent shall check the box titled “Additional Report Attached”, and include the appropriate report.

• The Parole agent shall make a recommendation with regards to supervision category movement.

• The parole agent shall invite the parolee to participate in their case conference review or discharge consideration committee and note the date and method of notification to the parolee. This section is not required to be completed for abbreviated case conference reviews.

• Document if the parolee is present for the case conference review. Check yes or no. If no, cite reason.

• If a reasonable accommodation was provided to the parolee, that accommodation shall be noted.

• Document other participants that were in attendance.

• Parole agent’s signature, badge number, and date.

CDCRCalifornia Department of Corrections and Rehabilitation Form 1657 Section II – Summary/Certification To Be Completed by the Unit Supervisor:

• Section II shall be completed by the unit supervisor and shall contain the following:

  • Comments and instructions.

  • Supervisor’s decision.

  • Discharge consideration committee results. Only required to be completed for this proceeding.

  • Unit supervisor signature, badge number, and date.

The 90-day case conference review is utilized to determine a suitable supervision category following the category TP, review the parolee’s adjustment in the community, and review the progress the parolee is making toward their criminogenic needs.

A case conference review shall be conducted as follows:

• Follow all steps described in the “Case Conference Review Procedures” Section.

• For all cases assigned to category TP, a case conference review shall be conducted no earlier than 60 calendar days and no later than 90 calendar days from the parolee’s release from custody, release from a residential treatment program, or placement into the category TP.

• The parolee’s supervision category may be modified to the appropriate supervision category based upon individual case factors, CSRA score, and criminogenic needs.

• The 90-day case conference review shall not be conducted on parolees in custody assigned to supervision category D.

• All category changes shall become effective immediately.

• EOPEnhanced Outpatient Program cases, on a non-specialized caseload, shall be supervised utilizing category A supervision specifications with a classification code of category EX until the POCParole Outpatient Clinics clinician determines the parolee is no longer classified as an EOPEnhanced Outpatient Program. The parolee shall then be classified into a supervision category based on their CSRA score and/or the parolee’s individual case factors.

  • EOPEnhanced Outpatient Program parolees shall be supervised the same whether they are on a specialized or non-specialized caseload; however, only four EOPEnhanced Outpatient Program cases may be supervised on a non-specialized CPSRM caseload.

The annual case conference review shall be completed as follows:

• Follow all steps described in the “Case Conference Review Procedures” section.

• Conduct on all cases except category D cases.

• Complete within 60 calendar days after the anniversary of the:

  • Parole date.

  • Revocation release date.

  • Date of reinstatement.

If a discharge review report is due, the case conference review may be completed simultaneously to, but no later than 60 days after the discharge review; if the recommendation of the unit supervisor or designee is to retain the parolee. If no action is taken, the case conference review shall be conducted within 60 days regardless of the final recommendation of the District Administrator, Parole Agent III, or Parole Agent II (Supervisor).

An abbreviated case conference review is conducted when the parole agent recommends a reduction in the supervision level. An abbreviated case conference review may be conducted under the following circumstances:

• The parole agent’s recommendation is to reduce the supervision level for parolees who are currently in category A or B.

• Increase supervision level when a parolee is suspected of committing new crimes and is under investigation (parolee’s attendance is not required).

NOTE: An abbreviated case conference review may not be conducted to reduce the supervision level from category TP or in lieu of the annual case conference review. A full case conference review shall be conducted no later than 90 days after the parolee’s initial release and annual review.

An abbreviated case conference review shall be completed as follows:

• Follow all steps described in the “Case Conference Review Procedures” section (Exception – The parolee’s presence and notification is not required).

• The parole agent shall submit the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 1657 to the unit supervisor for review and final determination.

Case supervision requirements are necessary to assist parolees in their rehabilitation and to monitor their activities in the community. The case contacts are derived from the parolee’s CSRA score and case factors.

In any instance where the parole agent is unavailable due to vacation, illness or other reasons for a period sufficient to prevent timely field contacts and case reviews, the unit supervisor shall assign those responsibilities to another parole agent, in accordance with the Bargaining Unit 6 MOUMemorandum Of Understanding.

The contact requirements described in this section represent the minimum contact requirements for parolees assigned to specific supervision categories. Nothing in this section prevents a parole agent from electing to exceed these contact specifications, making additional face-to-face contacts, or obtaining an additional urinalysis test(s), if deemed appropriate.

Each case supervision task entails different types of contacts. The type of contacts for each of the following categories described shall be defined as follows:

• Initial/Comprehensive Interview – Upon release to the community, the initial/comprehensive interview is the parole agent’s initial contact with the parolee to discuss the conditions of parole, conduct intake procedures, and determine the parolee’s criminogenic needs. The comprehensive interview shall be conducted by the agent of record.

• Goals and Progress Report – Document detailing the criminogenic needs in which the parolee is working on for a particular duration of time. The document is the source document which is utilized throughout the parolee’s parole period to track the progress of addressing their criminogenic needs.

• Home Contact – The parole agent conducts a home visit at the parolee’s residence of record. The home contact should be unscheduled and unannounced unless approved by the unit supervisor in writing. The home contact is conducted to:

  • Ensure the parolee is residing at their residence of record.

  • To become familiar with the parolee’s significant others.

  • Continue case management processes.

• For transients, a field contact at a location where the parolee frequents or sleeps shall be conducted in lieu of the required home contact.

• Additional Face-to-Face Contact – An additional in person contact with the parolee that includes, but is not limited to:

  • Working with the parolee on their criminogenic needs.

  • Conducting a comprehensive search.

  • Facilitating a group.

  • Participating in a community meeting.

  • Contacting the parolee at their residence a second time.

  • Contacting the parolee at their place of employment, the parole unit or in the field.

• Urinalysis Test – Conduct a random and unscheduled urinalysis test, if applicable.

• Significant Collateral – A significant collateral is a person who has significant knowledge of the parolee. This includes, but is not limited to, an individual who makes up a parolee’s support group, family, friends, neighbors, associates, church members, colleagues, members of social groups, etc. Individuals who play a consistent part in the parolee’s life before, during and after parole.

• Resource Collateral – A resource collateral is a person, group, or organization which assists the parolee in addressing their criminogenic needs.

• Law Enforcement Collateral – Information received from law enforcement that meets the criteria of a significant or resource collateral as stated above may fulfill one of the monthly collateral contact requirements in each supervision level.

Upon initial release from custody, a parolee shall be placed in category TP. The following supervision requirements shall be completed within the first month of supervision:

• Initial/comprehensive Interview.

• Issue first CDCRCalifornia Department of Corrections and Rehabilitation Form 1661.

• One home contact.

• One additional face-to-face contact.

• Urinalysis testing (if required).

• One significant collateral contact.

• One resource collateral contact.

Completion of the Pre Release Video Conference will satisfy the requirement of one significant and one resource collateral contact during the first month after the initial release.

Transition Phase – First Month of Release

• On the first working day after release, or within 48 hours, whichever is earlier:

  • Conduct initial face-to-face contact (first working day following release).

  • Conduct initial interview utilizing sections I and II of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B, Initial/Comprehensive Interview. This is normally completed at the parole unit, and may be in conjunction with the initial face-to-face contact.

• Within 6 working days following release, conduct an initial home contact. This contact should be scheduled and include family members.

• Within 15 working days following release:

  • The agent of record shall conduct a comprehensive interview, utilizing the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B, Section III. The comprehensive interview may be scheduled in advance. The comprehensive interview may also be conducted during the initial interview if both interviews are being conducted by the agent of record.

  • The agent of record shall complete a CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 and provide a copy to the parolee by the 15th working day following release for cases that are in category TP.

• If released on or prior to the 20th of the month:

  • Conduct one random and unscheduled urinalysis test, if required by CDCRCalifornia Department of Corrections and Rehabilitation Form 1515-Addendum, Special Conditions of Parole (SCOP). The test shall be observed whenever possible. The date the test was taken and all test results shall be recorded on the electronic Record of Supervision.

  • Obtain one significant collateral contact.

  • Obtain one resource collateral contact. For EOPEnhanced Outpatient Program cases, the resource contact must be with the parolee’s mental health treatment provider.

• If released after the 20th of the month:

  • The initial interview, sections I and II of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B, shall be completed on the first working day following release, and the initial home contact shall be completed within six working days following release.

  • The comprehensive interview, section III of the Form CDCRCalifornia Department of Corrections and Rehabilitation 1650-B, shall still be required to be completed within 15 working days following release.

Transition Phase – Ongoing Supervision (Each subsequent calendar month)

• After the first month of placement in category TP, the following specifications shall be completed each subsequent calendar month thereafter:

  • One unannounced home contact at the parolee’s residence of record.

  • One additional face-to-face.

  • One resource collateral contact.

  • One significant collateral contact.

  • Urinalysis test (if required).

• In the event that the parolee has a break in their supervision while in category TP, the unit supervisor may elect to return the parolee to category TP level of supervision for up to the full specified duration of category TP once the parolee has returned to active supervision in the community.

Case Conference Review – Within 90 Calendar Days

• The case conference review shall be conducted no earlier than 60 days and no later than 90 days from placement into category TP. During the case conference review, the parolee’s performance, case factors, and criminogenic needs shall be discussed. The unit supervisor, parole agent, and the parolee (if the parolee attends) shall be included in the case conference review meeting. The parolee shall be notified of the case conference review in writing, verbally, or telephonically and be given the opportunity to participate in the review. The parolee may elect to decline or participate in person or telephonically. The POCParole Outpatient Clinics clinician and parolee support networks may be included, if applicable (see the Case Conference Review procedure section for more details).

Parolees supervised in category A, shall have the following requirements completed each calendar month:

• One unannounced home contact.

• One additional face-to-face.

• One resource collateral contact or one significant collateral contact.

• Urinalysis test – random and unscheduled (if required).

• CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 (reviewed and issued at each case conference review).

Parolees supervised in category B, shall have the following requirements completed each calendar month:

• One unannounced home contact.

• One significant collateral contact or one resource collateral contact.

• Urinalysis test – random and unscheduled (if required).

• CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 (reviewed and issued at each case conference review).

Parolees supervised in category C and category CP shall have the following requirements completed every other calendar month:

• One unannounced home contact.

• One significant collateral contact or one resource collateral contact.

• Urinalysis test – random and unscheduled (if required).

• CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 (reviewed and issued at each case conference review).

Parolees supervised in category D, shall have the following requirements completed each calendar month:

• Collateral contact with appropriate agencies to track status, release dates and other changes. For court cases, collateral contacts must note the next court date or release date. Additional collateral contacts may be required if the next court date occurs within the same calendar month.

• Document findings on the electronic Record of Supervision.

• Provide an updated status of the parolee’s court case to appropriate entities.

Parolees assigned to category HCHigh Control shall require one collateral contact associated with efforts to locate the suspended parolee.

Parolees deemed to be classified as an EOPEnhanced Outpatient Program or MDOMentally Disordered Offender parolee shall be placed on an EOPEnhanced Outpatient Program/MDOMentally Disordered Offender specialized caseload when there are a minimum of 32 EOPEnhanced Outpatient Program/MDOMentally Disordered Offender cases utilizing the EO and MD supervision categories. No more than 40 EO/MD cases shall be assigned to one parole agent. When the parole unit exceeds 40 EO/MD cases, excess cases may be assigned to non-specialized CPSRM parole agents utilizing the EX or MX supervision categories. No more than four EOPEnhanced Outpatient Program/MDOMentally Disordered Offender cases shall be assigned to one non-specialized CPSRM parole agent.

All parolees classified as MDOMentally Disordered Offender shall be supervised at the same case specifications as EOPEnhanced Outpatient Program parolees, except:

• Those in the custody of DSHDepartment of State Hospitals (formerly DMH).

• Those incarcerated in a county jail.

These parolees shall be supervised at category D case specifications and assigned to CPSRM caseload while assigned to this CPSRM supervision category.

Parolees decertified as MDOMentally Disordered Offender shall be classified to an appropriate supervision type and assigned the appropriate supervision category in SOMSStrategic Offender Management, as determined by current DAPODivision of Adult Parole Operations (formerly P&CSD) policy.

On the first working day after release or within 48 hours of release, the parole agent shall:

• Conduct an initial face-to-face contact.

• Conduct an initial interview utilizing sections I and II of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B. This is normally done at the parole unit, and may be in conjunction with the initial face-to-face contact.

Within 3 working days following release:

• The parolee shall be seen by a POCParole Outpatient Clinics clinician.

Within 6 working days following release:

• The parole agent shall conduct an initial home contact. This contact may be scheduled.

Within 15 working days following release:

• The agent of record shall complete section III of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B. The comprehensive interview may be scheduled in advance for a later date within 15 working days of release or conducted during the initial interview if both interviews are being conducted by the assigned agent of record.

• If released on or prior to the 20th of the month:

  • Conduct one random and unscheduled urinalysis test, if required by the SCOP. The urinalysis test shall be observed whenever possible and the date the test was taken and all positive test results shall be recorded on the electronic Record of Supervision.

  • Obtain one resource contact with the parolee’s mental health treatment provider. The identity of the person contacted and the information provided by that person shall be documented on the electronic Record of Supervision.

• If released after the 20th of the month:

  • Only the initial interview on the first working day of release and the initial home contact within six working days following release shall be required.

  • The comprehensive interview shall be conducted within 15 working days following release.

Each calendar month:

• One unannounced home contact.

• One additional face-to-face contact.

• One resource collateral contact (must be with POCParole Outpatient Clinics clinician).

• One significant collateral contact.

• Urinalysis test – random and unscheduled (if required).

• CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 (review on a case-by-case basis to determine if parolee is capable of participating in the process).

EOPEnhanced Outpatient Program cases shall remain in category EX or EO while in suspended status and shall require monthly specifications equivalent to that of category HCHigh Control; if the EX or EO case meets criteria designating them as highest control or risk classification as defined in CCRCalifornia Code of Regulations, Title 15, Division 3.

In unusual circumstances (e.g., a parolee residing in a geographically remote area, natural disaster), the unit supervisor may establish contact requirements for a specific case that varies from mandated supervision requirements. The reason for such variations shall be documented on the electronic Record of Supervision.

Pre-Release

An essential part of the parolee’s success revolves around the parole agent preparing for the parolee’s release. The parole agent must conduct a pre-release residence verification (home visit) after receiving the pre-parole package consisting of the CDCRCalifornia Department of Corrections and Rehabilitation Form 611, Release Program Study and other supporting documents. The pre-release residence verification shall be scheduled in advance via telephone or a letter to ensure someone will be at the residence at the time the home visit is made. The parole agent must complete the following in anticipation of the parolee’s release:

• At least 30 days prior to release – Complete section I of the CDCRCalifornia Department of Corrections and Rehabilitation Form 2289, Notice and Request for Assistance During Parole Proceeding. To ensure effective communication, search DECS to verify any known disabilities requiring a reasonable accommodation.

• Released 30 days or less – If the inmate is scheduled to be released within 30 days or less upon assignment to the parole agent, the residence verification as described in section 81020.9.1 shall be completed at the initial home contact.

• Lifer pre-release residence verification must be conducted. (The time frame of 30 days referenced above does NOT apply to lifer parolees as they are required to complete the Parole Verification Document within 5 days of receipt, unless expedited, from the Community Transition Program).

The residence verification is an opportunity for the parole agent to become familiar with the proposed residence of the parolee and to determine if the residence will be an appropriate place for the parolee to reside. Applicable registration requirements, general conditions of parole or SCOP, or potential victim issues shall be taken into consideration by the parole agent. A residence found to be in violation of any applicable condition of parole or statutory requirement shall not be approved. A residence shall be considered for approval as long as it does not cause the parolee to violate their general conditions of parole or SCOP or any other applicable statutes.

The CDCRCalifornia Department of Corrections and Rehabilitation Form 1658, Parolee Residence/Employment Verification, shall be completed by the parole agent when conducting the residence verification. The CDCRCalifornia Department of Corrections and Rehabilitation Form 1658 is a two page document containing five parts. Entries by parole agents shall only be made in black or blue ink and shall be clear and legible.

• Section I – Describes the individuals who reside in the residence.

• Section II – Describes the physical layout of the residence.

• Section III – Includes a diagram of the residence and surrounding property.

• Section IVIntravenous – Proposed residence and/or employment

• Section V – Additional information regarding the residence or its occupants.

In order to provide uniformity and a clear understanding and meaning of each entry, only the standard departmental abbreviations shall be used. No other abbreviations shall be used on the form.

If additional pages are needed, an additional CDCRCalifornia Department of Corrections and Rehabilitation Form 1658 shall be used. The use of white-out or correction tape is prohibited.

The CDCRCalifornia Department of Corrections and Rehabilitation Form 1658 shall be kept in the parolee’s field file. The original shall remain in the parolee’s field file. All forms shall be retained until the parolee is discharged from parole.

The parole agent shall document the following on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1658:

• Address of proposed residence.

• Occupant information.

• Identity of the person(s) contacted at the residence.

• The relationship of the person(s) contacted at the residence.

• Identity of the responsible/primary occupant of the residence.

• Name of the owner(s) and/or property manager of the residence and if they are aware of the parolee’s status.

• Confirm how long the parolee will reside at the proposed residence.

• Confirm search and seizure provisions were explained to the occupant(s).

• The living area and, if approved by the occupant(s) on pre-parole cases, conduct a cursory inspection of the parolee’s proposed personal quarters.

• Any barriers that could preclude access to the front door of the residence and what is needed to overcome those barriers (i.e., obtain access codes, gate keys, etc.).

• All dogs and/or other animals on the property and whether or not they may pose a danger to a parole agent and/or law enforcement officers.

• Any noted concerns with the residence (e.g., gang members, registered sex offenders, safety concerns, etc.).

• Note if residence is compliant with the law (sex offender/victim restrictions).

• Check if the residence is approved or disapproved and, if disapproved, explain why.

• Draw a diagram of the residence and surrounding property.

• A secondary address (only lifer parolees) requires pre-release verification of the secondary address.

• Proposed employment information (only lifer parolees) requires pre-release verification of proposed employment. If the employment plan is not viable, the parole agent shall note the reason why in Section V of the form.

The parole agent shall complete the initial CDCRCalifornia Department of Corrections and Rehabilitation Form 1658. If the question is not applicable, enter either “N/A” or a slash mark “/”. For subsequent CDCRCalifornia Department of Corrections and Rehabilitation Form 1658 updates, the parole agent is only required to complete those sections requiring updated information or if no updates are required, marking the appropriate box on the form and noting the date of the prior CDCRCalifornia Department of Corrections and Rehabilitation Form 1658 containing the correct information.

After three updates on the form and/or if no space is available to notate additional changes, the parole agent must complete a new residence verification form to maintain the legibility of the information on the form. For example, if there is a new resident moving in with the parolee, the “update” box may be checked and the date of the change written next to the new information entered.

Pursuant to the general conditions of parole, a parolee must inform their parole agent about a change in address at least 72 hours before the address change occurs.

Upon receiving notification of a change of address, the parole agent shall:

• Update the address information in SOMSStrategic Offender Management.

• During the next required home contact (depending on supervision category), excluding Residential Multi-Service Center (RMSC), Parolee Service Center (PSCParole Services Center), Female Offender Treatment and Employment Program (FOTEP) residential drug treatment program, homeless shelters, emergency housing accommodations, or other approved exceptions, complete the applicable sections of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1658. This requires the completion of sections I, II, and III of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1658. If the residence change involves the parolee’s return to a residence for which a CDCRCalifornia Department of Corrections and Rehabilitation Form 1658 was previously completed for that parolee, the parole agent shall update the prior form, then date and sign the form.

Consistent with the pre-release residence verification process, any subsequent change in residence shall be verified by the agent of record utilizing the CDCRCalifornia Department of Corrections and Rehabilitation Form 1658, except for a change in residence meeting the following criteria:

• Homeless shelters or other emergency housing accommodations.

• The change in residence is to homeless or transient status.

• Parolee resides in a residential program (contracted RMSC, PSCParole Services Center, FOTEP, or residential drug treatment program).

• Other approved exemptions as determined by the unit supervisor.

In the aforementioned exceptions, the parole agent shall note on the electronic Record of Supervision, the location of the parolee’s room or bed area, any limitations, restrictions, or obstacles that may be present, and with whom the parolee would be residing.

Unless otherwise approved in writing and documented by the unit supervisor, home contacts shall be random and unannounced to maintain an element of uncertainty and surprise. Although the element of surprise is advantageous to the parole agent, the element of surprise may put the agent in harm’s way. The parole agent should remain alert and vigilant at all times for any signs of violations.

Home contacts shall:

• Be conducted at random and unannounced times, unless authorized by a unit supervisor to schedule a home contact in advance (e.g., initial home visit or to sign documents), with the duration varying each time, but lasting approximately 20 minutes.

• Include a walk-through of the entire residence to establish an understanding of the floor plan, who resides within the residence, and where they reside in the residence, if applicable.

• Include a cursory inspection and/or plain view search of the parolee’s personal quarters or living area. However, a more comprehensive search of the residence could be planned after conducting a case conference with the unit supervisor.

• Include an inspection of the garage, yards, and any outbuildings, if applicable.

This section describes the procedures for conducting the initial and comprehensive interviews of a parolee following their release from confinement.

Initial Interview – The primary objective of the initial interview is to advise the parolee about their responsibilities while under parole supervision and to determine their case management objectives.

The parole agent shall conduct the initial interview with the parolee within the first working day following the parolee’s release and shall document the interview in sections I and II of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B. The initial interview shall normally be completed in the parole unit and after each release from custody.

Sections I and II of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B shall be used by the parolee and the parole agent to record the parolee’s personal information and the results of the face-to-face interview. The following guidelines shall be adhered to when completing the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B:

• Review DECS to determine if any disabilities exist, or if reasonable accommodations are required.

• Complete the form in its entirety.

• Ensure the document is dated and signed by both the parolee and parole agent.

• Parole agent or the officer of the day shall conduct the initial interview.

• Section I shall be completed by the parolee.

• Section II shall be completed by a parole agent or officer of the day conducting the initial interview.

For the purpose of this section, a release from confinement shall include:

• An initial release from a state prison facility.

• A revocation release from a state prison facility or county jail beyond 60 days.

• A release from local custody, federal custody, DSHDepartment of State Hospitals (formerly DMH) or local mental health facility, or from another state’s jurisdiction.

Releases subsequent to an arrest for an alleged violation resulting in a “no violation” or “continue on parole” finding shall not constitute a release under this provision. However, releases pursuant to PCPenal Code Section 1170(a)(3), also known as “Direct Releases,” shall be subject to this provision.

Comprehensive Interview – The comprehensive interview is an intensive face-to-face interview with the parolee utilizing motivational interviewing techniques to obtain in-depth knowledge of the parolee. During the comprehensive interview, the agent of record shall:

• Establish a positive rapport with the parolee.

• Inform the parolee of available assistance and services.

• Engage in a discussion with the parolee about their criminogenic needs.

• Reaffirm the parolee’s responsibilities while under parole supervision.

The agent of record shall conduct the comprehensive interview with the parolee within 15 working days of the parolee’s release and is only required for parolees:

• After their initial release.

• Released after serving more than 60 days in custody.

• Reinstated on parole after being PALParolee-At-Large for longer than 30 days.

The comprehensive interview is not required for parolees being released who are not placed into the category TP after serving less than 60 days in custody, or who are reinstated after less than 30 days in PALParolee-At-Large status.

Upon completion of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B, the officer of the day, agent of record, or support staff shall ensure that the original form is placed into the parolee’s field file.

The initial and comprehensive interview form is comprised as follows:

• CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B: Sections I and II, Initial Interview.

• CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B: Section III, Comprehensive Interview.

Each form requires certain information to be recorded. The following guidelines shall be adhered to when completing the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B:

• Parole staff shall record other information as needed.

• Entries shall only be made in black or blue ink.

• Entries shall be clear and legible.

• Only the standard departmental abbreviations/acronyms shall be used to provide uniformity.

• The use of “white-out” or correction tape is prohibited.

• If additional pages are needed, an additional CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B shall be utilized.

CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B – Section I:

• This section shall be completed by the parolee and used to record specific information about the parolee. This section must be signed, dated, and completed in full by the parolee. Parolees unable to complete Section I may require assistance from DAPODivision of Adult Parole Operations (formerly P&CSD) staff.

CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B – Section II:

• Section II shall be completed by the parole agent conducting the initial face-to-face interview. Section II certifies the parole agent has reviewed elements of the parolee’s field file and/or completed specified tasks, and has advised the parolee of their requirements and/or responsibilities. Section II encompasses a series of check boxes the parole agent must mark as appropriate. The bottom of section II of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B contains a place where the parole agent shall sign their name, write their badge number, and date the signed form.

CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B – Comments Section:

• This section shall be used by the parole agent to record any additional pertinent information.

CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B Initial/Comprehensive Interview, Section III:

• The comprehensive interview consists of a series of questions contained within section III of theCDCR 1650-B that the agent of record is required to ask the parolee. The responses are then documented by the agent of record in section III of the CDCRCalifornia Department of Corrections and Rehabilitation 1650-B.

• The parole agent shall utilize motivational interviewing techniques to gain rapport and illicit detailed responses. The questions are designed to determine the following:

  • Parolee criminogenic needs.

  • Identify barriers to rehabilitation.

  • Framework for parolee supervision.

  • Family, friends, and support system.

  • Utilize motivational interviewing skills to gain rapport.

  • Academic, employment, and other needs.

• The comprehensive interview shall be completed in its entirety, dated and signed by the agent of record and unit supervisor upon completion.

Comments Section:

• This section shall be used by the parole agent to record any additional pertinent information.

• Parolee and parole agent signature blocks must be completed.

• The parolee signature block consists of the parolee’s signature, CDC number, and date.

• The parole agent signature block consists of signature, badge number, and date.

In order to conduct an initial and comprehensive interview, the parole agent shall complete the following process:

• Review the DECS to determine if any disabilities exist, or if reasonable accommodations are required.

• Review and be familiar with the parolee’s Correctional Offender Management Profiling for Alternative Sanctions (COMPAS) Case Plan.

• Review section I and section II with the parolee for completeness and accuracy.

• Interview the parolee by asking the questions listed in section III of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B.

• Record the parolee’s responses on CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B. Document exact responses. If a question is not applicable to the parolee, the agent of record shall write “N/A.”

• Review and discuss the general conditions of parole, as noted on the CDCRCalifornia Department of Corrections and Rehabilitation 1515, Notice and Conditions of Parole and any added special conditions of parole, as represented on CDCRCalifornia Department of Corrections and Rehabilitation 1515-Addendum.

• If registration has been completed by the time of the comprehensive interview, obtain a copy of any applicable registration for retention in the field file. SOMSStrategic Offender Management shall be updated with the date of registration.

• Explain urinalysis testing instructions.

• Explain the parole grievance policy.

• Explain the parole search policy.

• Explain the case conference review and the parolee’s right to participate in a case conference review process.

• Explain the discharge process and the standards that must be met to be considered for a discharge recommendation (if applicable).

• Explain the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 process (refer to section 81020.12).

• Sign and date the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B.

Abbreviated interviews may be used by parole staff when a parolee reports to a parole unit other than the parole unit they are assigned to following release from confinement. For the purpose of this section, a release from confinement shall include:

• An initial release from a state prison facility.

• A revocation release from a state prison facility or county jail.

• A release from local custody, federal custody, DSHDepartment of State Hospitals (formerly DMH) or local mental facility, or another state’s jurisdiction.

In almost all instances, inmates receive clear reporting instructions prior to release to parole supervision. Occasionally, inmates are released to holds maintained by other agencies and are not provided with clear reporting instructions or are released with insufficient funds to hire transportation to their assigned parole unit. In these instances, offenders may report to the nearest parole unit for assistance.

Documenting the Abbreviated Interview

• The CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B, Sections I and II, shall be used by parole staff to record the results of the abbreviated interview. The form shall be dated and signed by the parolee and the officer of the day conducting the abbreviated interview. The form does not have to be completed in its entirety, but enough information shall be provided by the parolee or obtained by the officer of the day to accomplish the objectives outlined in section 81020.10.1. The original form and any supporting documentation shall be forwarded to the agent of record and kept in the parolee’s field file pursuant to current policy.

Abbreviated Interview

• If a parolee reports to a parole unit or complex and it is determined that the parolee is assigned to a different parole unit, parole unit staff shall ensure an Abbreviated Interview is conducted.

Lines of Responsibility

• Parole unit support staff shall:

  • Provide the parolee with the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B, Section I.

  • Determine the correct assigned parole unit by checking SOMSStrategic Offender Management for parole unit assignment.

  • Advise the officer of the day when the parolee has completed section I of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B.

  • Make a copy of the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B and CDCRCalifornia Department of Corrections and Rehabilitation Form 1515, Notice of Conditions of Parole, and provide a copy to the parolee pursuant to the officer of the day’s instructions.

  • Fax or e-mail a copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B and any supporting documents provided by the parolee to the assigned parole unit.

  • Mail the original documents and photograph(s), as appropriate, to the assigned parole unit.

  • Process any cash assistance request approved by the unit supervisor.

• Officer of the day or parole agent shall ensure:

  • The parolee is provided any cash assistance required to facilitate travel to their assigned parole unit.

  • The parolee’s primary mug shot and left and right profiles are captured utilizing the photo capture station. If the photo capture station is unavailable or cannot be utilized, the officer of the day shall capture photographs, using a digital camera capable of downloading to the photo capture station once it becomes available or operational. A State-issued camera may be utilized if the photo capture station and digital camera are not available.

  • The parolee reviews and signs the CDCRCalifornia Department of Corrections and Rehabilitation Form 1515 and is provided a copy.

  • The assigned parole unit is contacted for reporting instructions.

  • The parolee is informed of their responsibility to report to their assigned parole unit, as instructed by their parole agent.

  • The parolee is provided written reporting instructions including the assigned parole unit’s address and complete telephone number on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B.

  • The parolee is provided a copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B, acknowledging receipt.

  • The parolee is instructed to provide their parole agent with a copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B and the CDCRCalifornia Department of Corrections and Rehabilitation Form 1515.

  • The abbreviated interview and any results are documented on the electronic Record of Supervision.

  • Support staff is instructed to send the original documents (CDCRCalifornia Department of Corrections and Rehabilitation Forms 1650-B, CDCRCalifornia Department of Corrections and Rehabilitation Form 1515, and photographs) to the assigned parole unit via regular mail or upload to the Electronic Records Management System when available.

• The unit supervisor shall:

  • Review any request for cash assistance and approve as appropriate.

  • Ensure support staff and the officer of the day complete assigned tasks in accordance with the abbreviated interview policy.

• Parole agent at the assigned parole unit shall:

  • Document the actions and receipt of the documents as noted above.

  • Conduct an initial and comprehensive interview of the parolee in accordance with the initial, comprehensive, and abbreviated interview policy.

The parole agent shall use CDCRCalifornia Department of Corrections and Rehabilitation Form 1661, Goals and Progress Report, to communicate to the parolee specific goals that should be accomplished during a specified period. This document shall be utilized to track the progress of the goals and criminogenic needs in which the parolee is currently working on in the community. Successful completion of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661, by the parolee, could be considered a “positive behavior.”

The cornerstone of this process is determining the criminogenic needs and assigning goals to positively impact those criminogenic needs. The criminogenic needs shall be derived from the following:

• Case factors.

• Case plan.

• Parolee’s request.

• Parole agent’s direct observation.

• Goals in which the parolee are currently working on with an outside entity (i.e., programs, legal mandate, POCParole Outpatient Clinics clinician, etc.).

• Criminogenic needs identified during the pre-release process by the Parole Planning and Placement Unit in accordance with Article 49.

The criminogenic needs may fall under these categories including, but not limited to, the following:

• Anti-social cognition (aka, anti-social values and thinking).

• Anti-social companion.

• Anti-social personality or temperament.

• Family and/or marital.

• Substance abuse.

• Employment.

• School.

• Leisure and/or recreation.

When engaging in the Goals and Progress Report process, the parole agent shall:

• Issue one CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 within 15 calendar days of initial release to parole supervision (may issue more frequently as needed).

• Review the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 with the parolee during the case conference review, and issue a new CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 at the conclusion of the case conference review.

  • If the parolee declines to attend the case conference review in person, or if an Abbreviated Case Conference Review is conducted and a new CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 is generated, the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 shall be provided to the parolee within 30 days. If the parolee is reduced to category C or CP at the Abbreviated Case Conference Review, the new CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 shall be issued at the next face-to-face contact.

• Have a CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 in progress at all times. (Each time a form is collected a new form must be issued so the parolee may work continually on his or her goals.)

• Collaboratively work with the parolee to select appropriate goals that will assist the parolee in meeting his or her individual criminogenic needs.

• When assigning hours, the parole agent shall:

  • Assign a reasonable number of hours to address the criminogenic needs.

  • Typically, assign 50 to 60 hours per month to address three cumulative criminogenic needs.

• When assigning hours, the parolee’s existing time constraints shall be considered.

• Have the parolee sign and date the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661, acknowledging receipt of the goals.

• Upon issuance, the parole agent shall note the date issued and the due date on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661.

• Continuously encourage the parolee to work on their identified criminogenic needs during their period of parole.

• Parolees shall be informed that:

  • Participation in this process is vital to their success on parole, successful reintegration into the community, and ultimate discharge.

  • Failure to address their criminogenic needs may impact their supervision level and the recommendation being submitted for their discharge review.

  • Failure or refusal to participate in this process shall be noted on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 by the parole agent.

• Follow-up with the resource providers.

If the parolee refuses to participate in completing the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661, it does not relinquish the responsibility of the parole agent to continuously issue a new CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 during each case conference review while the parolee is on active supervision, or upon learning the parolee did not return a completed CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 to the parole agent. The parole agent shall document the parolee’s refusal to participate on the electronic Record of Supervision.

Documenting on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661

• When documenting on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661, the parole agent shall:

  • Document the parolee’s current supervision category, name, CDC number, agent of record name, and the month and year the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 is to be completed.

  • Document when the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 was provided to the parolee.

  • Document the date the form is to be returned to the parole agent.

  • The time frames for completion of goals and return of the form is at the discretion of the parole agent, and may be earlier than the case conference review; however, the time frame for date of issue and date to be returned shall be clearly noted.

  • Ensure the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 is completed in its entirety.

  • Shall be dated and signed by both the parolee and the parole agent.

  • Record in the electronic Record of Supervision that a CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 was issued.

  • Ask the parolee if they have any questions.

  • Retain a copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 in the field file, and provide the parolee with the original.

CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 Section I –

• Shall be completed by the parole agent. Section I states six specific goals that may be assigned by the parole agent. The goals are as follows:

  • Find stable housing.

  • Develop job skills or attend school.

  • Practice money management, secure Supplemental Security Income or General Assistance, etc.

  • Continue to work or look for a job.

  • Attend a substance abuse treatment program.

  • Attend an anger management class, batterer’s program, etc.

  • Other (specify).

CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 Section II – Shall be completed by the parolee. Section II includes fillable rows that reflect the following information:

• The date.

• Specific activity or goal.

• Hours spent.

• Contact information for the provider.

CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 Section III – Shall be completed by the parole agent which would reflect the parolee’s participation in the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661. The parole agent shall sign the form upon completion of Section II by the parolee at the end of the period specified on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661. The parole agent shall evaluate the parolee’s level of participation by selecting from any of the following options:

• Parolee submitted the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661.

• Parolee failed to submit the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661.

• Parolee has partially met goals.

• Parolee failed to meet goals.

• Parolee refuses to participate in goals reporting.

Once the criminogenic needs have been determined pursuant to Article 49, the parole agent shall work collaboratively with the parolee and set reasonable and attainable goals. When setting goals, the parole agent shall do the following:

• Review the case plan, initial and comprehensive interview, and case factors in the field file, to determine the criminogenic needs to be addressed.

• Make a list of all the identified criminogenic needs for the parolee.

  • Pick the three most urgent, critical, and most impactful criminogenic needs to be addressed.

  • After those needs are addressed, begin working on the criminogenic needs identified in the case plan and/or return to the initial list and begin working on the remaining criminogenic needs.

• Identify the resources available to address the criminogenic needs.

• Determine the goals to address the criminogenic needs.

  • Determine exactly what is necessary to address the criminogenic needs.

  • Determine tasks to address the criminogenic needs.

  • Determine exact tasks the parolee can do to complete or address the goal.

  • Locate resources to assist the parolee with the identified goals and tasks to be completed.

The intent of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 is to provide a tool for both the parole agent and parolee to use to address and monitor the progress of meeting the parolee’s criminogenic needs. The parole agent shall discuss with the parolee:

• Obtain a CDCRCalifornia Department of Corrections and Rehabilitation Form 1661.

• Identify appropriate criminogenic needs to be addressed during the defined period of time.

  • Locations where they will go to complete the tasks

  • Times and dates when the parolee shall work on the tasks

  • When the parolee is expected to complete the task.

  • Expectation of how and when the parolee shall document the name, date, and telephone number of individuals assisting them with the completion of the tasks.

  • Explain to the parolee they shall return the completed report to the parole agent.

The parole agent shall monitor the progress the parolee is making on addressing their criminogenic needs. Each time there is face-to-face contact with the parolee, the parole agent shall:

• Ask the parolee to review their CDCRCalifornia Department of Corrections and Rehabilitation Form 1661.

• Ask the parolee about any challenges they are having completing these goals.

• Provide counsel or an alternative approach if the parolee is having challenges addressing the goals.

Upon the parolee completing the goals/tasks associated with the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661, case conference review, or sooner the parole agent shall:

• Review the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661.

• Follow up with the resource providers or individuals who worked with the parolee on their criminogenic needs listed on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661.

• Ask the provider what follow-up is needed (if applicable).

• Provide the parolee with rewards and incentives for completing the goals/tasks.

If the parolee did not complete the goals/tasks:

• Review the goals/tasks with the parolee to determine the reason they were not completed.

• Modify, renew, suspend to a later date or omit the goals/tasks based on the following:

  • Case factors.

  • Conversation with the parolee.

  • Professional observation.

  • Reasonableness of the goals/task completion.

• Speak with the outside resource with whom they are working with to determine if a modification of resource is required.

• Evaluate if the parolee requires a shorter duration of time between issuing the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 and parole agent follow-up.

• Re-issue the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 for a set time.

This form shall be provided to all active parolees upon release during the first 30 days of supervision, with the exception of the following:

• Category D parolees.

• EOPEnhanced Outpatient Program parolees shall have the CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 issued at the discretion of the unit supervisor on a case-by-case basis. If the unit supervisor determines that a CDCRCalifornia Department of Corrections and Rehabilitation Form 1661 is not required for a parolee designated as EOPEnhanced Outpatient Program, this decision shall be documented on the electronic Record of Supervision.

• EMP.

• MDOMentally Disordered Offender.

• Inmate participants in community based programs supervised by DAPODivision of Adult Parole Operations (formerly P&CSD), e.g., ACP.

Rewards and incentives identify the parolees’ pro-social behaviors and attitudes and case management progress. A range of rewards and/or incentives can be given to parolees for demonstration of these behaviors and/or attitudes. Incentives are maximized if issued in front of their peers and/or family members. Incentivizing positive behavior and programming can foster pro-social long term behavioral changes in criminal offenders. The rewards and incentives shall be administered in accordance with this policy.

A myriad of incentives shall be utilized by the parole agent in order to reward the parolee for their pro-social behavior. Those incentives shall be provided based upon four qualifying levels of positive behavior. The levels are titled as Level I, Level II, Level III, and Level IVIntravenous.

The parole agent shall identify positive, pro-social behavior exhibited by the parolee, if possible. If the parolee exhibits positive behavior at a ratio of four positive behaviors to every one negative behavior, or four positive behaviors to no negative behavior, the parolee may be eligible for recognition in order to promote behavioral change.

It is recognized that not every parole agent contact with a parolee will result in an observation of a positive or a negative behavior. Thus, a positive or negative behavior does not have to be noted for each face-to-face or collateral contact. Only those contacts where a positive or negative behavior is discovered shall require annotation. Positive or negative behavior shall be documented in the electronic Record of Supervision with a description of the behavior.

The following are examples of rewards/incentives that may be provided by the parole agent without prior approval of the unit supervisor:

• Verbal recognition

• Sharing positive comments to family, peers, and support systems.

• Certificate of accomplishment presented by parole agent.

• Community celebration.

The following are examples of rewards/incentives that require unit supervisor approval, prior to issuance:

• Bus tokens, food vouchers, clothing vouchers – Submit a CDCRCalifornia Department of Corrections and Rehabilitation Form 1509, Financial Aid Loan and Incentive Request.

• Travel permit.

• Reduce reporting requirements – request a case conference review to recommend a supervision category reduction.

• Modification of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1515 or CDCRCalifornia Department of Corrections and Rehabilitation Form 1515-Addendum– Early discharge consideration as a reward/incentive shall be processed in accordance with Chapter 8, Article 8.

Any reward or incentive provided to the parolee shall be documented on the electronic Record of Supervision.

The unit supervisor shall:

• Monitor the use of rewards and incentives during the case conference review process. If the unit supervisor believes the parolee has earned a reward or incentive, the unit supervisor shall review the case with the parole agent to identify an appropriate reward or incentive, and direct support staff in preparing incentive letters, certificates, etc.

• Review all requests for consideration of any reward or incentive requiring unit supervisor approval. Any reward or incentive denied or amended by the unit supervisor shall be recorded on the electronic Record of Supervision, stating the reason the request for a reward or incentive was denied or amended.

• Approve CDCRCalifornia Department of Corrections and Rehabilitation Form 1509, if appropriate and forward to the fund custodian for processing in accordance with existing bank draft, food voucher, and/or bus token processing policy and procedures.

• Approve travel permits as appropriate, and ensure they are processed in accordance with existing policy and procedures.

• Approve modifications to conditions of parole in accordance with existing policy and procedures.

• Discuss the use of rewards and incentives policy during parole unit staff meetings, and provide examples where rewards and incentives may be used to positively influence the parolee’s behavior.

Motivational interviewing is the cornerstone of CPSRM. It is essential for the parole agent to utilize the motivational interviewing to successfully interact and assist in the rehabilitation of the parolee. Various supervision tools are available to assist the parole agent to ensure that the parolee is compliant with their conditions of parole, and that the parolee is provided with the needed positive direction and guidance to succeed.

Open-ended questions, affirmations, reflections, and summaries help gather information and set the stage for change. Expressing empathy, rolling with resistance, developing rapport, and supporting self-efficacy facilitate productive interaction. Targeting dynamic risk factors helps the parolee make other positive changes. The parole agent shall employ all techniques presented within motivational interviewing.

81021 Urinalysis Testing Program Policy The purpose of urinalysis testing (previously referred to as anti-narcotic testing) is to detect the presence of prohibited substances used by parolees which allows staff to respond to positive tests with case appropriate sanctions.

Parolees with a narcotics-related conviction within five years of incarceration for their current offense, or who have a history of drug and/or alcohol abuse, may have a SCOP imposed requiring urinalysis testing at the direction of a parole agent. Special conditions of parole to participate in urinalysis testing shall be selected, and shall appear on the Notice of Conditions of Parole and SCOP in SOMSStrategic Offender Management, which shall be forwarded in SOMSStrategic Offender Management to the unit supervisor for approval. The frequency in which urinalysis testing is administered shall be determined by supervision specifications, and/or any imposed SCOP set by the unit supervisor or the court. The urinalysis test is conducted by obtaining an unscheduled (less than 72 hours’ notice) urine sample from the parolee. The parole agent may order the parolee to provide a urinalysis sample at any time when there is reasonable suspicion that the parolee has used or is under the influence of a prohibited substance. All confirmed positive urinalysis test results shall be addressed according to current DAPODivision of Adult Parole Operations (formerly P&CSD) policy and procedures for technical parole violations.

The purpose of urinalysis testing (previously referred to as anti-narcotic testing) is to detect the presence of prohibited substances used by supervised persons, to respond to positive tests with case appropriate sanctions. When addressing a presumptive positive urinalysis test with a supervised person, the supervised person’s primary method of communication, shall be used to provide reasonable accommodations and modifications, as identified in DECS, SOMSStrategic Offender Management, Electronic Records Management Systems (ERMSElectronic Records Management System), and any relevant source documents (e.g., CDCRCalifornia Department of Corrections and Rehabilitation 128-B, CDCRCalifornia Department of Corrections and Rehabilitation 128C-2, DDP-Adaptive Support form, CDCRCalifornia Department of Corrections and Rehabilitation 1845, Disability Placement Program Verification, CDCRCalifornia Department of Corrections and Rehabilitation 7410, Comprehensive Accommodation, Comprehensive Adult Student Assessment System [CASAS] score, Learning Disability, or CDCRCalifornia Department of Corrections and Rehabilitation 128-C3, Medical Classification Chrono).

Supervised persons with a narcotics-related conviction within five years of incarceration for their current offense, or who have a history of drug or alcohol abuse, may have a SCOP imposed requiring urinalysis testing at the direction of a parole agent. A SCOP to participate in urinalysis testing shall be selected and appear on the Notice of Conditions of Parole and SCOP in SOMSStrategic Offender Management, and forwarded in SOMSStrategic Offender Management to the unit supervisor for approval. The frequency in which urinalysis testing is administered shall be determined by supervision specifications, or any imposed SCOP set by the unit supervisor or the court. The urinalysis test is conducted by obtaining an unscheduled (less than 72 hours’ notice) urine sample from the supervised person. The parole agent may order the supervised person to provide a urinalysis sample at any time when there is reasonable suspicion that the supervised person has used or is under the influence of a prohibited substance. All confirmed positive urinalysis test results shall be addressed according to current DAPODivision of Adult Parole Operations (formerly P&CSD) policy and procedures for technical parole violations.

A urinalysis test shall be collected prior to signing a CDCRCalifornia Department of Corrections and Rehabilitation Form 1527, Voluntary Statement of Admission.

• The CDCRCalifornia Department of Corrections and Rehabilitation Form 1527 shall not be used in lieu of urinalysis testing.

• The CDCRCalifornia Department of Corrections and Rehabilitation Form 1527 shall not be used when petitioning the court for revocation.

• The CDCRCalifornia Department of Corrections and Rehabilitation Form 1527 shall only be used in conjunction with a presumptive positive urinalysis test, and for remedial sanction referrals to substance use disorder treatment or other programs.

A supervised person who fails to submit to urinalysis testing when instructed shall be held accountable, and the violation shall be addressed according to California Code of Regulations (CCRCalifornia Code of Regulations), Title 15, Article 19, section 3764.

Prior to collecting a urinalysis sample, parole agents shall inquire whether the supervised person is taking any prescribed medication. When the supervised person declares they are taking prescribed medication, the parole agents administering the urinalysis test shall document the supervised person’s response in the electronic record of supervision (ROS) and instruct the supervised person to provide proof of a current and valid prescription. Upon receipt of a positive urinalysis test, parole agents shall contact the contracted laboratory to inquire if the supervised person’s utilization of said prescribed medication was the cause of the positive test. This information shall be documented in the electronic ROS.

The urinalysis sample shall be taken under the observation of a parole agent when possible, where they can clearly observe the flow of urine into the instant test kit. During the collection of the urinalysis sample, staff shall adhere to the following:

• Check the restroom for contraband and conduct a visual search of the supervised person’s person prior to administering the test.

• Conduct a pat-down search when necessary and only when safe to do so.

• Prohibit the supervised person from taking anything other than the urinalysis test kit into the restroom.

• The observing parole agent shall evaluate the color and temperature of the urine sample immediately following the test to prevent tampering with the sample.

• In the event that direct observation is not possible due to the opposite gender of the supervised person and parole agent, further steps may be taken to reduce the chance of manipulation (e.g., no running water or flushing the toilet).

• If direct observation is not possible, the urinalysis test shall be documented as an unobserved test.

The urinalysis samples being sent to the laboratory for confirmation shall include the security labels provided by the contracted laboratory and shall be completed by the parole agent who collected the urinalysis sample. The parole agent shall clearly indicate the type of urinalysis tests to be completed. The label shall include the following:

• The date the urinalysis sample was obtained.

• The supervised person’s name and CDCRCalifornia Department of Corrections and Rehabilitation number.

• The parole unit’s identification or billing number.

• The name or initials of the parole agent who collected the urinalysis sample.

• The security label is to be placed on the urinalysis sample bottle.
  

Special conditions prohibiting supervised persons from possession and/or use of alcohol or marijuana shall only be imposed if there is a nexus or it is reasonably related to the supervised person’s commitment offense, criminal conduct, and/or future criminality.

Negative Results:

• In the event of a negative result, the parole agent shall have the supervised person discard the urine sample in the toilet and discard the instant test kit in a trash receptacle. No further laboratory confirmation is required. The parole agent shall document the urinalysis results in the electronic ROS.

Presumptive Positive Results:

• In the event of an undisputed presumptive positive instant test, if DAPODivision of Adult Parole Operations (formerly P&CSD) does not intend to file a petition for revocation with the court and prior to disposal of the instant test kit, the parole agent shall review the CDCRCalifornia Department of Corrections and Rehabilitation Form 1527 with the supervised person and have the supervised person complete and sign the form. The parole agent shall document the primary methods of communication used to achieve effective communication (ECEvidence Code), as identified in DECS, SOMSStrategic Offender Management, ERMSElectronic Records Management System, and any relevant source documents listed in Department Operations Manual (DOMDepartment Operations Manual) section 81021(a), and how the parole agent determined it was effective. The parole agent shall have the supervised person discard the urinalysis sample in the toilet and discard the test kit in a trash receptacle. No further laboratory confirmation is required.

• The parole agent shall document the presumptive positive test in the electronic ROS.

• The parole agent shall complete a referral for remedial sanction according to DOMDepartment Operations Manual section 84070.2 Remedial Sanction Referral Procedures.

• If DAPODivision of Adult Parole Operations (formerly P&CSD) intends to file a petition for revocation with the court for an undisputed presumptive positive instant test, laboratory confirmation is required as evidence of substance use.

• In the event of a disputed positive instant test result, or if the supervised person refuses to sign the CDCRCalifornia Department of Corrections and Rehabilitation Form 1527, the parole agent shall then prepare the urinalysis sample for laboratory confirmation by completing the identification label and instruct the supervised person to place the label on the instant test kit in the parole agent’s presence. The instant test kit shall be placed into the individual specimen bag. The parole agent obtaining the urinalysis sample from the supervised person is responsible for documentation and placement of the urinalysis sample into the locked urinalysis storage container located in the parole unit for confirmation of test results. The parole agent shall document all information in the electronic ROS and CDCRCalifornia Department of Corrections and Rehabilitation Form 1527, to include the primary methods of effective communication used to achieve ECEvidence Code, as identified in DECS, SOMSStrategic Offender Management, ERMSElectronic Records Management System, and any relevant source documents listed in section 81021(a) and how the parole agent determined it was effective. For disputed urinalysis samples collected in the field, the parole agent shall deposit the urinalysis samples into the locked urinalysis sample storage container upon returning to the parole unit or no later than the next business day.

The parole agent shall log every sample received by the supervised person as follows:

• All urinalysis testing information shall be documented in the electronic ROS, to include the primary method of communication used, as identified in DECS, SOMSStrategic Offender Management, ERMSElectronic Records Management System, and any relevant source documents listed in section 81021(a) to achieve ECEvidence Code, and how the parole agent determined it was effective.

The following items shall be documented in the electronic ROS:

• Collection date, time, and location.

• Test kit item number.

• Urinalysis results.

• Outcome.

For undisputed positive test results, the parole agent shall ensure the completion of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1527, to include documentation of the primary methods of communication used to achieve ECEvidence Code, as identified in DECS, SOMSStrategic Offender Management, ERMSElectronic Records Management System, and any relevant source documents listed in section 81021(a) and how the parole agent determined it was effective.

For disputed positive test results requiring laboratory confirmation, the parole agent shall place the urinalysis sample in the locked urinalysis sample storage container. Upon receipt of laboratory confirmation, the parole agent shall document the final results in the electronic ROS.

To ensure the integrity of the urinalysis sample is not compromised in temporary storage, staff shall maintain security of the urinalysis sample from the point of collection and storage to the subsequent transfer to the contracted courier. Each parole unit shall maintain the locked urinalysis sample storage container in a secure location. This shall be in an area where supervised persons or visitors are not allowed unattended access. Only the unit supervisor shall maintain the key and be granted access to the locked urinalysis sample storage container to facilitate courier pick-up.

The labeled and sealed urinalysis sample shall be secured in the locked urinalysis sample storage container. This shall serve to maintain the chain of custody of the urinalysis sample. The transportation bag shall be maintained inside the locked urinalysis sample storage container. The contracted courier will utilize the transportation bag for transport of urinalysis samples.

Upon the arrival of the laboratory courier, the unit supervisor shall: 

• Remove the plastic transportation bag from the locked urinalysis sample storage container, secure the bag, and transfer it to the contracted courier. Print the courier’s name and sign the CDCRCalifornia Department of Corrections and Rehabilitation Form 2250, Urinalysis Sample Transfer Log.

• Obtain the courier’s signature documenting the date and time of the pick-up on the CDCRCalifornia Department of Corrections and Rehabilitation Form 2250.

• Place a new plastic transportation bag in the urinalysis sample storage container and lock the container.
  

The contracted laboratory responsible for analyzing the urinalysis samples shall provide each parole unit with the test results for all submitted urinalysis samples. Upon receipt of the laboratory test confirmation, results shall be logged and maintained. A copy of each individual test result shall be kept in the supervised person’s field file.

The parole unit support staff shall: 

• Maintain one copy of all test results for the parole unit in a central location accessible to all staff.

• Email the unit supervisor and the agent of record with one copy of the test results, upon receipt.

• Verify parole agent assignment and provide a copy of the urinalysis test results.

The unit supervisor shall: 

• Ensure parole agents document urinalysis tests in the electronic ROS.

• Verify urinalysis testing specifications are met during the case conference or abbreviated case conference review process.

Pursuant to PCPenal Code section 3008, CDCRCalifornia Department of Corrections and Rehabilitation must implement a sex offender management and containment program developed in accordance with the standards established under PCPenal Code section 9003. The Sex Offender Supervision Model (SOSM) is a comprehensive program consisting of enhanced supervision, victim advocacy, and the Sex Offender Management Program (SOMP) which consists of sex offender specific treatment and polygraph use. The SOSM is intended for the management of all sex offender supervised persons required to register with law enforcement, pursuant to PCPenal Code section 290.

All persons under DAPODivision of Adult Parole Operations (formerly P&CSD) supervision convicted of a crime requiring registration under the Sex Offender Registration Act, codified in PCPenal Code section 290 et seq., shall be supervised in accordance with the SOSM policy. Parole agents assigned to a specialized sex offender caseload shall receive SOSM training prior to the assignment of sex offender supervised persons cases.

SOSM consists of eight sex offender supervision categories defined in SOMSStrategic Offender Management as the following:

• ST – Sex Offender Supervised Person Transitional Phase.

• SA – Highest level of supervision.

• SB – Moderate level of supervision.

• SC – Lowest level of supervision.

• SP – Reserved for sex offender supervised persons participating in an approved residential treatment facility as defined in DOMDepartment Operations Manual section 81022.9(f).

  • Upon receipt of the completed Intake Report from the Sex Offender Treatment (SOT) Provider, the unit supervisor (USUnder Supervisor) and parole agent shall conduct an abbreviated Containment Team Meeting (CTM) for placement into the supervision category “SP”.

  • Sex offender supervised persons assigned to category SP shall be supervised using monthly specifications equivalent to category SB. However, when warranted a sex offender supervised person residing in a residential treatment program may be supervised at a higher supervision category, at the discretion of the USUnder Supervisor. The reason for maintaining a higher supervision category shall be documented during the abbreviated CTM and on the electronic ROS.

  • Upon completion of, or any discharge from, an approved residential treatment program, the USUnder Supervisor and parole agent shall conduct an abbreviated CTM to determine the appropriate supervision category for the sex offender supervised person.

• SD – Category designation for in-custody sex offender cases.

• SE – Level of supervision prior to the initiation of the earned discharge process.

• OS – Sex offender supervised person accepted by the Office of Correctional Safety.

The Static-99R and Female Sex Offender Risk Assessment (FSORA) are screening tools used to determine risk level for sex offender supervised persons who are required to register as a sex offender. The Static-99R shall be utilized to assess adult male sex offender supervised persons. Adult female sex offender supervised persons shall continue to be assessed through the use of the FSORA. Any sex offender supervised person who does not have a completed Static-99R or FSORA shall be supervised as a High-Risk Sex Offender (HRSO) on a Global Positioning System (GPSGlobal Positioning System) caseload, pending the receipt of a completed Static-99R or FSORA.

The Static-99R and FSORA instruments are completed by DAPODivision of Adult Parole Operations (formerly P&CSD)’s Behavioral Health Reintegration (BHR) staff and displayed in the Correctional Offender Management Profiling for Alternative Sanctions (COMPAS) database. The parole agent shall use the most recent score displayed in COMPAS to apply to the CDCRCalifornia Department of Corrections and Rehabilitation 3043, Containment Team Meeting/Earned Discharge Consideration Committee.

In circumstances where a Static-99R or FSORA does not exist for a sex offender supervised person, pre-release or post-release, (i.e., court walkovers, incarcerated persons with imminent release dates, “R” numbers), the USUnder Supervisor or parole agent shall request a Static-99R or FSORA assessment within five working days of discovery that no assessment exists.

To obtain a Static-99R or FSORA, submit a request via electronic mail to Static99Request@cdcr.ca.gov, gov, and include the first and last name of the sex offender supervised person, their CDCRCalifornia Department of Corrections and Rehabilitation number, and the district where the sex offender supervised person is assigned, if appropriate.

Sex offender supervised persons shall be re-scored for a new Static-99R or FSORA score when the following circumstances occur:

• Whenever the sex offender supervised person is returned to state prison on a new term.

• Whenever the sex offender supervised person is returned to county jail for a parole violation or new criminal charge that is sexual in nature, regardless if the violation is ultimately dismissed.

  • Sexual in Nature is defined as any officially recorded sexual misbehavior or criminal behavior with sexual intent that results in a return to county jail.

• Whenever substantial aggravated or mitigating circumstances are discovered which were not already captured on the previous Static-99R or FSORA screening.

Requests for re-screening of Static-99R or FSORA scores shall be sent to Static99Request@cdcr.ca.gov and include a detailed description of the violation or new local charge(s) and a copy of the violation or police report if the information is not available in the Parole Violation Disposition Tracking System (PVDTS). If the information is available in PVDTS, staff shall access PVDTS to obtain the arrest or violation information and re-score the Static-99R or FSORA. The BHR supervisor has the authority to decline to rescore for a new Static-99R or FSORA if the violation resulting in the request was a revocation only for possession of sexually explicit material depicting adults. If the sex offender supervised person is returned to prison for a new term, they shall be reassessed pursuant to Article 49. No request shall be necessary.

A male sex offender assessed with a Static-99R nominal risk level of “above average risk” or higher, or a raw (numeric) score of four or greater shall be designated as a HRSO for the purpose of identifying release to parole supervision. A female sex offender assessed with a FSORA score of “Moderate” or “High” risk shall be designated as an HRSO for the purpose of identifying release to parole supervision. All sex offender supervised persons required to register pursuant to PCPenal Code section 290, shall be assigned to and supervised on specialized caseloads. Sex offender supervised person caseloads shall be inclusive of the sex offender supervision categories (ST, SA, SB, SC, SP, SD, SE, and OS). Sex offender supervised person caseload ratios shall be determined pursuant to the Bargaining Unit (BU) 6 MOUMemorandum Of Understanding.

In SOMSStrategic Offender Management, the supervision level selected for incarcerated persons in Pre-Release status shall be “ST.”

Sex offender supervised person caseloads shall consist only of the aforementioned sex offender supervision categories with the exception of special circumstance cases approved by the DAPODivision of Adult Parole Operations (formerly P&CSD) Director to be monitored with GPSGlobal Positioning System technology, as described in the DOMDepartment Operations Manual section 81023.1.1. Special circumstance GPSGlobal Positioning System cases shall be designated as “GT” in SOMSStrategic Offender Management and shall count as part of the caseload. Contact requirements for “GT” cases are outlined in current policy. (Special circumstance cases approved to be monitored with GPSGlobal Positioning System due to having a sexual component in the supervised person’s criminal history and a requirement to attend SOT shall be supervised according to SOSM supervision categories. All other special circumstance GPSGlobal Positioning System cases shall be supervised as described in DOMDepartment Operations Manual section 81023.1.1).

Beginning on the first of each month, the USUnder Supervisor shall utilize the Parole Unit Workload Summary Report to review and adjust the assigned workload for each parole agent on a weekly basis. Upon review, the USUnder Supervisor shall attempt to balance the workload and maintain an equitable mix of categories on each caseload.

When a parole unit has an excessive workload, excess cases shall be assigned equitably. The USUnder Supervisor shall make every effort to distribute pre-parole, in-custody, and Transfer Investigation Request (TIR) cases equitably, taking into account geography and current workload. Exceptions may be considered under any of the following criteria:

• Rural caseloads requiring excessive vehicle travel to complete supervision specifications.

• Urban caseloads in an area with regular traffic congestion.

• Caseloads in areas where inclement weather conditions result in modified driving conditions such as chain requirements.

• Parole agents currently participating in the apprenticeship program.

• Other reasonable circumstances.

Pursuant to PCPenal Code section 3010.10, a person who is required to register as a sex offender pursuant to PCPenal Code section 290 as a condition of parole, shall report to their parole agent within one working day following release from custody or as instructed by a parole agent, to have an electronic GPSGlobal Positioning System device affixed to their person. Initial contact shall not exceed two days from the date of release.

All sex offender supervised persons who are initially released on parole or any sex offender supervised person that is initially supervised on a non-sex offender caseload then transferred to a sex offender caseload shall be classified at the transitional level of supervision, “ST.” The classification shall remain “ST” until the required assessments are conducted by the contracted SOT provider or the supervision level is adjusted, in conjunction with a CTM.

Sex offender supervised persons released after a minimum of 90 days in custody shall be classified as “ST.” The classification shall remain “ST” until thorough assessments are conducted, in conjunction with a CTM.

If the sex offender supervised person remains in custody less than 90 days following an arrest, the case may be reclassified by completing a new CDCRCalifornia Department of Corrections and Rehabilitation Form 3043, Containment Team Meeting/Earned Discharge Consideration Committee, or may be returned to the most recent supervision category.

Parole agents supervising sex offender supervised persons shall ensure they all register in accordance with the Sex Offender Registration Act, which includes the following tiered registration lengths:

• Tier One: 10 Years

• Tier Two: 20 Years

• Tier Three: Lifetime

Any sex offender supervised person required to register as a sex offender, as prescribed in the Sex Offender Registration Act, shall be relieved of this requirement upon receipt of a Certificate of Rehabilitation, Department of Justice notification, or a pardon pursuant to PCPenal Code 290.5 and PCPenal Code 4852.13, unless that person has been declared a Mentally Disordered Offender.

The parole agent supervising sex offender supervised persons shall verify sex offender registration. The date of registration shall be entered into SOMSStrategic Offender Management by the USUnder Supervisor, Assistant Unit Supervisor (AUSAssistant Unit Supervisor), or by support staff at the direction of the USUnder Supervisor or AUSAssistant Unit Supervisor.

If the sex offender supervised person fails to register as required, the parole agent supervising the sex offender supervised person shall case conference the violation with the USUnder Supervisor and, if necessary, determine an appropriate action in accordance with the current DAPODivision of Adult Parole Operations (formerly P&CSD) policy (e.g. remedial sanction, petition for revocation, referring charges to the proper District Attorney’s Office).

Prior to being placed on an active sex offender supervised person caseload, sex offender supervised person court walkovers shall have an active CDCRCalifornia Department of Corrections and Rehabilitation number issued to them.

“R” Numbers

• A Static-99R or FSORA shall be completed for all Interstate Compact sex offender supervised person cases that are referenced by an “R” number and pending referral to a parole unit for a TIR. Prior to the TIR, the Interstate Compact Unit (ICU) shall provide all appropriate documentation to BHR for staff to complete a Static-99R or FSORA. Once the Static-99R or FSORA is completed, the ICU shall forward the TIR to the parole unit for investigation. If the TIR is denied by the parole unit, the ICU shall maintain a copy of the Static-99R or FSORA for future referrals on the same case.

“I” Numbers

• Cases that have been previously accepted for supervision in California and issued an “I” number without a completed sex offender risk assessment shall require a Static-99R or FSORA. Requests shall be directed to the ICU. The ICU shall obtain all appropriate documentation and provide it to BHR for staff to complete a Static-99R or FSORA within five working days of the request. BHR staff shall have five working days to complete the Static-99R or FSORA assessment and return the results back to the requestor via electronic mail. Any sex offender entering into California for parole supervision shall be supervised at the level of “ST” until a thorough risk assessment is conducted in conjunction with CTMs.

A sex offender supervised person’s supervision level may be increased or decreased depending on the sex offender supervised person’s status following release from custody, CTMs, and/or an arrest. As classifications are changed, the USUnder Supervisor shall ensure the sex offender supervised person’s supervision category is promptly updated in SOMSStrategic Offender Management. in SOMSStrategic Offender Management.

All supervised persons, including Interstate Compact transfers, who are convicted of a crime listed in PCPenal Code sections 290 through 290.024, inclusive, and meet the SOSM criteria, may be subject to residency restrictions and transient requirements on a case-by-case basis. Parole agents shall ensure that applicable residency restrictions for sex offender supervised persons subject to parole supervision are imposed and adhered to. Parole agents shall impose residency restrictions in accordance with applicable California statute and in accordance with Special Conditions of Parole (SCOP) that meet the requirements set forth in People v. Lent (1975) 15 Cal.3d 481, 486. DAPODivision of Adult Parole Operations (formerly P&CSD) shall not enforce local residency restriction ordinances.

Residence Declaration

• The responsibility to locate and maintain compliant housing shall ultimately remain with the sex offender supervised person through utilization of available resources.

• During the course of the initial interview and prior to all subsequent changes of residence, the sex offender supervised person shall provide the parole agent with the address where they propose to live. The sex offender supervised person shall not be allowed to reside at any residence until such time as the parole agent has verified it is compliant with any law or SCOP. When necessary, the parole agent shall conduct a residence verification check utilizing a GPSGlobal Positioning System handheld measuring device, in accordance with CCRCalifornia Code of Regulations Title 15, subsection 3571(e)(4). The distance shall be noted on the electronic ROS. If it is determined that the intended residence is not in compliance, the parole agent shall advise the sex offender supervised person of the non-compliant status. The sex offender supervised person shall be required to immediately provide a compliant residence or declare themselves transient.

Residency Restrictions for Sex Offender Supervised Persons

• Residency restrictions for PCPenal Code subsection 3003.5(b) shall not be enforced as a blanket restriction. All residency restrictions that do not apply to PCPenal Code section 3003(g) will be placed on a case-by-case basis and supported by the particularized circumstances of each individual supervised person (In re Taylor (2015) 60 Cal.4th 1019).

Residency Restrictions Pursuant to PCPenal Code section 3003(g)

• Parole agents shall be responsible for ensuring all HRSOs with a commitment offense of PCPenal Code sections 288 or 288.5 are subject to the provisions of PCPenal Code section 3003(g). Male sex offender supervised persons with a Static-99R nominal risk level of “above average risk” or higher, or a raw (numeric) score of four or greater and female sex offender supervised persons with a FSORA score of “Moderate” or “High” shall be designated as an HRSO for the purpose of identifying specific residence restrictions.

• Notwithstanding any other law, an incarcerated person who is released on parole for a violation of PCPenal Code sections 288 or 288.5 whom CDCRCalifornia Department of Corrections and Rehabilitation determines to pose an above-average risk, or higher to the public shall not be placed or reside for the duration of their parole period within one-half mile of any public or private school, kindergarten, and grades 1 to 12, inclusive.

Residency Restrictions Pursuant to PCPenal Code section 3003.5(a)

• Pursuant to PCPenal Code subsection 3003.5(a), all registered sex offender supervised persons shall not reside in a single family dwelling with any other registered sex offender, whether or not that registered sex offender is on parole, unless the offenders are related by blood, marriage, or adoption.

• A single family dwelling shall be defined as a residence, unit, or room originally intended to be used by one family. This shall include, but is not limited to: houses designed for one family, single units of a duplex or multiplex housing unit, dwellings subdivided into more than one unit if each unit is fully self-contained (e.g., own bathroom and kitchen area), and a single unit in a multi-unit apartment complex, hotel, motel or inn, or a mobile or motor home occupying a single, self-contained space in a trailer park, recreational vehicle, or other similar facility.

Residential Facility

• DAPODivision of Adult Parole Operations (formerly P&CSD) shall use the following criteria to define the term “residential facility” as used in PCPenal Code subsection 3003.5(a) relative to a “single family” dwelling being utilized as a “residential facility.” A residential facility that is identified as a “single family” dwelling is subject to PCPenal Code 3003.5(a). Parole agents shall ensure any “single family dwelling” that houses between two and six sex offender supervised persons shall meet the criteria of a “residential facility” as defined in this section. This will only apply to “single family dwellings determined to be a residential facility” that house six or fewer sex offender supervised persons who are required to register pursuant to PCPenal Code section 290, et seq.

• The term “Residential Facility” shall include:

  • Facilities licensed as a Residential Facility by the Department of Social Services.

  • Facilities licensed as Sober Living or Clean and Sober Program by the Alcohol and Drug Programs.

  • Facilities licensed as Residential or Sober Living by other State or Federal agencies, such as the Veteran’s Administration.

  • Unlicensed Residential or Sober Living facilities provided that a minimum of four counseling services are made available as a condition of occupancy.

  • Transitional Housing provided that a number of services are made available as a condition of occupancy.

• In order to qualify as an unlicensed or transitional facility, program services shall be a requirement and structured throughout the duration of the participant’s stay. Requirements will encompass a minimum of ten hours per week for unemployed sex offender supervised persons and two hours per week for employed sex offender supervised persons. Requirements may be modified on an as-needed basis with the consent of the Agent of Record. Services can be provided on-site or referred to an off-site service provider licensed or authorized to provide the service.

• In order for an unlicensed residential facility to be considered for use by DAPODivision of Adult Parole Operations (formerly P&CSD), the following requirements shall be met by the facility owner or designee:

  • Each facility shall be required to clearly post in a conspicuous place, the house rules regarding noise, curfew, visitors, and contraband possession.

  • Each facility shall make available to the sex offender supervised persons residents a minimum of four services.

  • Each facility shall adhere to all local, State, and Federal fire marshal requirements with posted emergency exit routes and meet standards required by the ADAAmericans with Disabilities Act.

  • Each facility shall be properly maintained, including vector control, and must allow full access by DAPODivision of Adult Parole Operations (formerly P&CSD) staff at any time for purposes of inspection and possible searches of supervised persons and common areas.

• Any unlicensed residential facility that fails to meet the above standards shall not be utilized for the purposes of housing sex offender supervised persons until such time as they are compliant with these standards.

Residential Facility Not Subject to PCPenal Code section 3003.5(a)

• A structure whose original purpose was intended for commercial use pursuant to Civil Code section 2079.13(c), which is now being used as a facility to provide care for its residents and meets the other requirements of a residential facility is not subject to PCPenal Code section 3003.5(a). Residential facilities of this type are authorized to house more than six sex offender supervised persons, upon approval of the District Administrator. Characteristics of these facilities include, but are not limited to:

  • Shared kitchen.

  • Shared bathroom.

  • Services provided on-site.

Factors That May Qualify For Exclusion

• A request for a waiver of the residency restrictions may be made under the following circumstances:

  • The sex offender supervised person is mentally ill and housed in a licensed mental health facility.

  • The sex offender supervised person is in need of medical care in a licensed medical facility with 24-hour care.

  • The sex offender supervised person is developmentally delayed and housed in a licensed assisted living facility with 24-hour supervision.

• To initiate a waiver, the parole agent may request that the sex offender supervised person’s licensed care provider provide them with a report outlining the basis and recommendation for placement. For those sex offender supervised persons located in a medical facility where the parole agent is unable to secure a report from the licensed care provider, the parole agent may conduct a face-to-face interview with the sex offender supervised person and physician to verify the need for a medical placement waiver. In such a case, the parole agent must clearly articulate the circumstances of the placement and request for exclusion.

• The parole agent shall review all documents received, ensuring they address the medical or mental health condition and the requested exclusion. If the documents appear complete, the parole agent shall conduct a case conference with the USUnder Supervisor and provide a recommendation. This review shall be documented on the electronic ROS. The parole agent shall monitor the sex offender supervised person for any changes which may void the decision to grant the waiver. Upon discovering that the sex offender supervised person no longer meets the criteria under which the exclusion was granted, the parole agent must immediately case conference with the USUnder Supervisor to determine whether the exclusion should be rescinded or modified.

• If it is determined that an exclusion appears appropriate, the USUnder Supervisor shall prepare an exclusion request utilizing a CDCRCalifornia Department of Corrections and Rehabilitation Form 2193, Request for Residency Inclusion or Exclusion/ Global Positioning System (GPSGlobal Positioning System) Modification or Exclusion, addressed to the DAPODivision of Adult Parole Operations (formerly P&CSD) Director or designee, detailing the circumstances which preclude the sex offender supervised person from residing in compliant housing. The exclusion form, as well as any supporting documentation and photographs (if applicable), shall be forwarded to the District Administrator for approval or denial.

• The District Administrator shall review the request for exclusion. Approved requests shall be forwarded to the Assistant Deputy Director (ADD), Field Operations for approval or denial. If the request is denied, the exclusion form shall be returned to the sending unit for retention in the field file.

• The ADD shall review the request for appropriateness. Approved requests shall be forwarded for review by electronic mail to the DAPODivision of Adult Parole Operations (formerly P&CSD) Director, via the DAPODivision of Adult Parole Operations (formerly P&CSD) Sex Offender Unit (SOU) at SOU_support@cdcr.ca.gov. Additionally, the ADD designee shall track all requests that have been forwarded to the DAPODivision of Adult Parole Operations (formerly P&CSD) Director or designee. If the DAPODivision of Adult Parole Operations (formerly P&CSD) Director or designee approves the request, the SOU shall ensure the sex offender supervised person’s status is reviewed by the USUnder Supervisor for any changes that may impact the continued exclusion from compliant housing. This review shall be conducted every 180 days, or as determined by the DAPODivision of Adult Parole Operations (formerly P&CSD) Director or designee.

Residence Defined

• The definition of a residence as defined in PCPenal Code subsection 290.011(g) shall be the minimum standard in determining residency. Pursuant to PCPenal Code subsection 290.011(g), “residence” means one or more addresses at which a person regularly resides, regardless of the number of days or nights spent there, such as a shelter or structure that can be located by a street address, including but not limited to houses, apartment buildings, motels, hotels, homeless shelters, and recreational and other vehicles.

• Factors that may substantiate a sex offender supervised person has established a residence, under the totality of circumstances, include, but are not limited to the following:

  • The sex offender supervised person stays one day or night at the same address every week for multiple consecutive weeks, thus establishing an apparent pattern of occupancy.

  • The sex offender supervised person stays two or more consecutive days or nights at the same address, or two days or nights at the same address in a period that would appear to establish a pattern of occupancy.

  • The sex offender supervised person is in possession of a key to an address where they have stayed and there is evidence of an apparent pattern of occupancy.

  • The sex offender supervised person receives mail at an address where they have stayed and there is evidence of an apparent pattern of occupancy.

  • Contacting the sex offender supervised person at an address where they are located or had been staying, and evidence exists they have established residency. Evidence would include, but is not limited to: clothing in a closet or drawer, toiletries in the bathroom, or information from occupants, neighbors, or other reliable sources. Such evidence could establish a pattern indicating establishment of residency.

• In an effort to determine whether a residence has been established, the parole agent shall utilize all available resources and information. The parole agent shall evaluate the totality of circumstances to determine compliance of the residence. If the totality of the circumstances clearly indicates residency has been established and a reasonable and prudent parole agent reviewing the same information would draw a similar conclusion, then a residence has been established.

Transient Status Defined

• For purposes of this policy, “transient” and “homeless” shall be used interchangeably. “Transient” is defined in PCPenal Code subsection 290.011(g) as a person who has an obligation to register as a sex offender and who has no residence.

• When the parole agent determines that a sex offender supervised person is transient, the parole agent shall:

  • Inform the sex offender supervised person of the transient sex offender registration requirements pursuant to PCPenal Code section 290.

  • Instruct the sex offender supervised person to charge the GPSGlobal Positioning System device in accordance with charging directions issued by the parole agent. In addition, transient sex offender supervised persons shall be given the opportunity to charge their GPSGlobal Positioning System devices in the parole unit any time they report in person.

• Some locations where transient sex offender supervised persons stay may not meet the statutory definition of a “residence”; however, the parole agent may still impose a SCOP to restrict the proximity of the transient sex offender supervised person to schools, parks, or other areas where children congregate if the SCOP meets the requirements of People v. Lent.

• For transient sex offender supervised persons who establish a residence and are required to register, there is no violation until expiration of the five-business day period after the residence has been established. If a transient sex offender supervised person establishes a residence but vacates prior to the expiration of the five-day period, the act shall not be considered a violation of the registration requirement and the requirement to re-register at that address no longer exists. However, the act of vacating an established residence prior to the expiration of the five-business day period shall not be utilized or manipulated in such a way as to circumvent the statute or as a means by which to avoid registration, in the event the sex offender supervised person is utilizing multiple residences.

A sex offender supervised person who becomes unavailable for supervision shall have a warrant request submitted pursuant to current DAPODivision of Adult Parole Operations (formerly P&CSD) policy. High-risk sex offender supervised person at large (PALParolee-At-Large) cases shall be referred to and accepted by the Office of Correctional Safety (OCSOffice of Correctional Safety). The designated supervision category for high-risk sex offender PALParolee-At-Large cases shall be “OS” until the sex offender supervised person is apprehended. Non-high-risk sex offender PALParolee-At-Large cases, that do not meet the criteria for referral to OCSOffice of Correctional Safety, shall be referred to the Community Compliance Unit (CCU) for acceptance pursuant to DAPODivision of Adult Parole Operations (formerly P&CSD) CCU policies. The designated supervision category for non-high risk sex offender PALParolee-At-Large cases will remain unchanged.

For cases that remain assigned to the supervising parole unit, the parole agent shall continue to make efforts to locate all assigned PALParolee-At-Large cases. These efforts shall include at least one collateral contact per month, which shall be documented on the electronic ROS. For caseloads at or above the designated ratio as defined in the MOUMemorandum Of Understanding and when workload is associated with attempts to locate a sex offender PALParolee-At-Large, current policy for authorizing overtime or modifying case supervision specifications shall apply. PALParolee-At-Large cases remaining on a SOSM caseload shall have a case review every 90 days.

DAPODivision of Adult Parole Operations (formerly P&CSD) shall utilize varying supervision categories that are consistent with the supervised person’s case plan and risk level as determined by the CSRA score, Static-99R score, and performance on parole. Each supervised person shall be assigned to a specific supervision category level based on their case factors. The supervision categories are outlined in DOMDepartment Operations Manual section 81022.1.

Category ST Case Supervision Requirements – Each Calendar Month

• The following actions are required for all sex offender supervised persons, to be completed by the parole agent:

  • Initial contact shall be within one working day following release from custody or as instructed by a parole agent, to have an electronic GPSGlobal Positioning System device affixed to their person. Initial contact shall not exceed two days from the date of release.

  • Initial interview to be within first working day following release.

  • Comprehensive interview to be within 15 working days following release.

  • Case Review to be no later than 30 days after being placed into the ST category. Case Review not required if not completed by 30th day and the sex offender supervised person has been referred to the court for revocation or deferred for local adjudication and remains in custody.

  • Initial CTM shall be between 90 and 100 days of release.

• Mandatory SOT provider and parole agent requirements for all sex offender supervised persons:

  • Upon initial release to parole supervision or for cases not previously in treatment, the parole agent will refer (with full referral packet to include the cumulative summary) to the SOT provider within five working days.

  • Upon re-release to parole supervision for cases previously in treatment, the parole agent shall complete and send a CDCRCalifornia Department of Corrections and Rehabilitation Form 1502, Activity Report referral with the updated documentation to the provider at initial interview.

  • The SOT provider shall submit a signed Authorization to Release/Obtain Confidential Information and Polygraph Examination Consent Interview form to the parole agent or USUnder Supervisor within 15 calendar days of providing services.

  • The SOT provider shall complete intake screening within the first 15 calendar days following referral utilizing the Automated Reentry Management System (ARMS).

  • The SOT provider shall complete two State Authorized Risk Assessment Tools for Sex Offenders (SARATSO) identified assessments during the first 90 calendar days. The scores and updates shall be shared with the parole agent or USUnder Supervisor within 30 calendar days of completion.

  • The SOT provider shall complete one individual therapy session a month, no less than 50 minutes long. HRSOs receive a maximum of two group therapy sessions per week and Non-HRSOs receive a maximum of one group therapy session per week. The number of group therapy sessions is determined by the SOT provider. Each session is no less than 90 minutes long.

• The following actions for Non-Transient sex offender supervised person’s monthly contact requirements to be completed by the parole agent each calendar month:

  • Two unannounced home visits.

    • The initial home visit to be completed within six working days after release from custody.

  • One additional unscheduled face-to-face contact. The location will be at the parole agent’s discretion.

  • Two significant collateral contacts.

  • Urinalysis test – One random and unscheduled (If required by their SCOP).

• The following actions for Transient sex offender supervised person’s monthly contact requirements to be completed by the parole agent each calendar month:

  • Two unscheduled face-to-face field contacts. At least one of the contacts shall be conducted at the location where the sex offender supervised person sleeps at night (as determined by GPSGlobal Positioning System data).

  • One additional face-to-face contact. The location will be at the parole agent’s discretion.

  • Two significant collateral contacts.

  • A case review may be conducted on a case-by-case basis to allow a resource collateral contact in lieu of one of the required significant collateral contacts.

  • Urinalysis test – One random and unscheduled (if required by their SCOP).

Category SA Case Supervision Requirements

• The following actions are required for all sex offender supervised persons, to be completed by the parole agent:

  • Following the initial CTM and nine-month CTM (one year review), CTMs shall be completed every six months after placement into SA.

  • Unannounced comprehensive search within the first six months of release and annually thereafter.

• Mandatory SOT requirements for all sex offender supervised persons to be completed by the SOT provider:

  • Two polygraphs the first year of treatment, then annually thereafter. Polygraph results shall be forwarded to the parole agent or USUnder Supervisor within 15 calendar days of completion.

  • One individual therapy session a month, no less than 50 minutes long. HRSOs receive two group therapy sessions per week, and Non-HRSO’s receive one group therapy session per week. Each session is no less than 90 minutes long.

  • At the discretion of the USUnder Supervisor, in consultation with the therapist, the number of therapy sessions can subsequently be reduced or increased.

  • An Electronic Progress Report to be submitted to the parole agent/ USUnder Supervisor prior to the CTM or upon request.

  • A treatment plan to be submitted to the parole agent or USUnder Supervisor within 90 calendar days following intake and treatment start date. The timeframe is dependent on the availability of the sex offender supervised person.

  • Completion Report submitted to parole agent or USUnder Supervisor within 30 calendar days after discharge.

• The following actions for Non-transient sex offender supervised person’s monthly contact requirements to be completed by the parole agent each calendar month:

  • One unannounced home visit.

  • One additional unscheduled face-to-face contact. The location will be at the parole agent’s discretion.

  • One significant collateral contact.

  • One resource collateral contact related to criminogenic needs and/or SOT.

  • One law enforcement contact within six months after release from custody and every six months thereafter.

  • Urinalysis test – One random and unscheduled (if required by their SCOP).

• The following actions for Transient sex offender supervised person’s monthly contact requirements to be completed by the parole agent each calendar month:

  • Two unscheduled face-to-face field contacts. At least one of the contacts shall be conducted at the location where the sex offender supervised person sleeps at night (as determined by GPSGlobal Positioning System data).

  • One additional face-to-face contact. The location will be at the parole agent’s discretion.

  • One significant collateral contact.

  • One resource collateral contact related to criminogenic needs and/or SOT.

  • One law enforcement contact within six months after release from custody and every six months thereafter.

  • Urinalysis test – One random and unscheduled (if required by their SCOP).

Category SB Case Supervision Requirements

• The following actions are required for all sex offender supervised persons, to be completed by the parole agent:

  • Following the initial CTM and nine-month CTM (one year review), CTMs shall be completed every six months following placement into SB.

  • Annual unannounced search.

• The following actions are mandatory SOT requirements for all sex offender supervised persons, and shall be completed by the SOT provider:

  • Two polygraphs the first year of treatment, then annually thereafter. Polygraph results shall be forwarded to the parole agent or USUnder Supervisor within 15 calendar days.

  • One individual therapy session a month, no less than 50 minutes long. HRSOs receive two group therapy sessions per week and Non-HRSO’s receive one group therapy session per week. Each session is no less than 90 minutes long.

  • As the treatment plan dictates and at the discretion of the USUnder Supervisor, in consultation with the therapist, the number of therapy sessions can subsequently be reduced or increased.

  • An Electronic Progress Report to be submitted to the parole agent or USUnder Supervisor prior to the CTM or upon request.

  • A treatment plan to be submitted to the parole agent or USUnder Supervisor within 90 calendar days following intake and treatment start date. Timeframe is dependent on the availability of the sex offender supervised person.

  • Completion Report submitted to parole agent or USUnder Supervisor within 30 calendar days after discharge.

• The following actions for Non-transient sex offender supervised person’s monthly contact requirements to be completed by the parole agent each calendar month:

  • One unannounced home visit.

  • One significant collateral contact or one resource collateral contact.

  • Urinalysis test – One random and unscheduled (if required by their SCOP).

• The following actions for Transient sex offender supervised person’s monthly contact requirements to be completed by the parole agent each calendar month:

  • Two unscheduled face-to-face field contacts. At least one of the contacts shall be conducted at the location where the sex offender supervised person sleeps at night (as determined by GPSGlobal Positioning System data).

  • One significant collateral contact or one resource collateral contact.

  • Urinalysis test – One random and unscheduled (if required by their SCOP).

Category SC Case Supervision Requirements

• The following actions are required for all sex offender supervised persons, to be completed by the parole agent:

  • Following the initial CTM and nine-month CTM (one year review), CTMs shall be completed annually following the placement into SC.

  • The CTMs shall be completed annually, when the sex offender supervised person completes SOT while in supervision category SC.

• The following actions are mandatory SOT requirements for all sex offender supervised persons, and shall be completed by the SOT provider:

  • Two polygraphs the first year of treatment, then annually thereafter. Polygraph results shall be forwarded to the parole agent or USUnder Supervisor within 15 calendar days.

  • One individual therapy session a month, no less than 50 minutes long. HRSOs receive two group therapy sessions per week and Non-HRSO’s receive one group therapy session per week. Each session is no less than 90 minutes long.

  • As the treatment plan dictates and at the discretion of the USUnder Supervisor in consultation with the therapist, the number of therapy sessions can subsequently be reduced or increased.

  • An Electronic Progress Report to be submitted to the parole agent or USUnder Supervisor prior to the CTM or upon request.

  • A treatment plan to be submitted to the parole agent or USUnder Supervisor within 90 calendar days following intake and treatment start date. The timeframe depends on the availability of the sex offender supervised person.

  • Completion Report submitted to parole agent or USUnder Supervisor within 30 calendar days after discharge.

• Sex offender supervised person’s monthly contact requirements to be completed by the parole agent:

  • One unscheduled face-to-face contact every calendar month.

    • At minimum, the face-to-face contact must occur at the sex offender supervised person’s residence every other month.

  • One collateral contact every other calendar month (significant or resource).

  • Urinalysis test – One random and unscheduled (if required by their SCOP).

Category SP Case Supervision Requirements

• The following actions are required for all sex offender supervised persons, to be completed by the parole agent:

  • Following the initial CTM and nine-month CTM (one year review), CTMs shall be completed every six months following placement into SP.

  • Annual unannounced search.

• The following actions are mandatory SOT requirements for all sex offender supervised persons, and shall be completed by the SOT provider:

  • Two polygraphs the first year of treatment, and annually thereafter. Polygraph results shall be forwarded to the parole agent or USUnder Supervisor within 15 calendar days.

  • One individual therapy session a month, no less than 50 minutes long. HRSO’s receive two group therapy sessions per week and NON HRSO’s receive one group therapy session per week. Each session is no less than 90 minutes long.

  • As the treatment plan dictates and at the discretion of the USUnder Supervisor in consultation with the therapist, the number of therapy sessions can subsequently be reduced or increased.

  • An Electronic Progress Report to be submitted to the parole agent or USUnder Supervisor prior to the CTM or upon request.

  • A treatment plan to be submitted to the parole agent or USUnder Supervisor within 90 calendar days following intake and treatment start date. Time frame is dependent on the availability of the sex offender supervised person.

  • Sex offender supervised persons at SP level may attend SOT in conjunction with their resource program if appropriate and available within the treatment schedule.

  • Completion Report submitted to parole agent or USUnder Supervisor within 30 calendar days after discharge.

• Sex offender supervised person’s contact requirements completed each calendar month to be completed by the parole agent:

  • One unannounced home visit.

  • One significant collateral contact or one resource collateral contact.

  • Urinalysis test – One random and unscheduled (if required by their SCOP).

Category SD Custody Case Supervision Requirements

• Cases meeting requirements of category SD are:

  • Upon the arrest of a sex offender supervised person on active parole supervision and following the USUnder Supervisor’ referral for revocation or deferral of charges to the court.

  • Active cases pending Sexually Violent Predator (SVPSexually Violent Predator) proceedings shall be designated category SD while the sex offender is in custody and reclassified as category ST upon release.

• Required monthly contacts to be completed by the parole agent:

  • Collateral contact with the appropriate agency to track status, release dates, and other changes.

    • For court cases, collateral contacts must note the next court date or release date.

Category SE Earned Discharge Case Supervision Requirements

• The following actions are required for all sex offender supervised persons, to be completed by the parole agent:

  • Obtain Criminal Identification and Information (CII) report after the 150th calendar day notification from PVDTS.

  • Continue to review GPSGlobal Positioning System tracks per DAPODivision of Adult Parole Operations (formerly P&CSD) policy.

• Sex offender supervised persons monthly contact requirements to be completed by the parole agent:

  • One contact by mail, phone, or face-to-face. A face-to-face to be required at least every other month.

  • Urinalysis test not required but may be tested based upon reasonable suspicion by the Parole Agent.

Category Suspended Case Supervision Requirements

• Non-transient and transient sex offender supervised persons’ monthly contact requirements, to be completed by the parole agent.

  • One collateral contact.

Category OS Referred to and Accepted by OCSOffice of Correctional Safety Case Supervision Requirements

• The following actions are required for monthly contacts for all sex offender supervised persons, and are to be completed by the parole agent:

  • One collateral contact which shall consist of at least one of the following:

    • A jail records check.

    • A data systems check.

    • Communication with the assigned OCSOffice of Correctional Safety agent.

Supervision contact requirements shall be accomplished within each calendar month and shall be documented on the electronic ROS.

If the sex offender supervised person is released after the 20th of the month, only the initial contact (first working day or within 48 hours), initial interview (first working day), and initial home visit (within six working days of release), shall be required during that calendar month. In some cases, depending upon the sex offender supervised person’s release date, minimum contact requirement time frames, such as the initial home visit, may carry over to the following calendar month.

Home Visits and Face-to-Face Contacts

• Face-to-face contacts shall include an unannounced visit at the sex offender supervised person’s residence of record, place of employment, treatment program, community meetings related to criminogenic needs as determined through a risk and needs assessment, contact initiated by GPSGlobal Positioning System related data, or other location(s) specified by the USUnder Supervisor. Transient sex offender supervised persons shall not be classified as “SC” due to the dynamic case factors governing residential stability.

Significant, Resource, and Law Enforcement Collateral Contacts

• Significant collateral contacts are contacts or interactions with a person(s) who has knowledge of, or interest in, a sex offender supervised person’s performance or activities while in the community. Significant collateral contacts could include, but are not limited to, individuals who make up the sex offender supervised person’s support group, family, friends, neighbors, associates, church members, colleagues, or members of social groups. The contact can include local law enforcement and can be conducted in person, by telephone, in writing, or electronically. Significant collateral contacts may also be conducted within the scope of the CTM.

• Resource contacts consist of communication with people who are associated with a community-based program, agency, or service, or are frequently involved at the facility where the sex offender supervised person is currently receiving services, for the purpose of developing resources related to the sex offender supervised person’s criminogenic needs. Communication can be in person, by telephone, in writing, or electronically transmitted. Resources related to criminogenic needs may include, but are not limited to SOT, psychological or psychiatric services, substance abuse treatment, or vocational/educational programs, and may be included in the CTMs.

• Law enforcement collateral contact consists of information received from law enforcement that meets the criteria of a significant or resource collateral as stated above may fulfill one of the monthly collateral contact requirements in each supervision level.

• When recording collateral contacts on the electronic ROS, indicate if the collateral contact is a Significant, Resource, or Law Enforcement contact.

Community Partnership Meetings

• Community partnership meetings are an integral part of community supervision and a valuable tool in keeping representatives from parole, local law enforcement agencies, treatment providers, victim advocates, and other stakeholders involved in the supervision and containment of sex offender supervised persons. Community partnership meetings are purposeful in exchanging up-to-date information regarding a sex offender supervised person’s status (residence, stability, employment, view of the offense, amenability to treatment, etc.), highlighting a sex offender supervised person’s unique offending history, modus of operandi, victim targets, supervision plan, and other related information. At each community partnership meeting, the parole agent shall provide accurate sex offender profile reports outlining the sex offender supervised person’s history and the facts and circumstances surrounding the sex offense(s). The USUnder Supervisor shall ensure a community partnership meeting is scheduled bi-annually at a location large enough for all stakeholders to attend.

The CDCRCalifornia Department of Corrections and Rehabilitation Form 1650-B, Initial/Comprehensive Interview, sections I and II, shall be completed by a parole agent no later than the first working day following the release of all sex offender supervised persons and shall include a review of the sex offender supervised person’s SCOP. Section III shall be completed by the parole agent of record within 15 working days following the release of the sex offender supervised person. Section III, as it relates to sex offender supervised person supervision, is considered a guide for parole agents to establish positive rapport with their sex offender supervised person and to gather information to be presented as part of the first CTM.

The parole agent shall ensure that any SCOP related to the sex offender containment model are reflected with the appropriate nexus within the SOMSStrategic Offender Management and SCOP function.

All sex offender supervised persons initially released to parole supervision shall be referred by the parole agent to a CDCRCalifornia Department of Corrections and Rehabilitation contracted SOT program by completing a CDCRCalifornia Department of Corrections and Rehabilitation Form 1502, Activity Report, and including all necessary case history documentation. This referral shall take place within five working days of a sex offender supervised person’s release from custody. For sex offender supervised persons re-released to parole supervision who were previously placed in a contracted SOT program, the parole agent shall provide the CDCRCalifornia Department of Corrections and Rehabilitation Form 1502 and updated supporting documents at the time of the initial interview.

The case review is a quality control mechanism used to ensure all initial contact and PCPenal Code section 290 registration requirements have been completed, and all appropriate referrals have been made. A case review shall be conducted on all initially released sex offender supervised persons no later than 30 days after the parole date. However, a case review shall not be required for sex offender supervised persons, if the case review due date coincides with or occurs after a Petition for Revocation to the courts or deferral for local adjudication. The results of the case review shall be documented on the electronic ROS.

In SOMSStrategic Offender Management, the case review shall be entered as a “Case Conference Review” supervision event, and “30 Day Case Conference Review” shall be entered in the note section.

The CTM is a collaborative effort establishing a mechanism of consistent communication with all involved parties. The purpose of the CTM is to review relevant case factors, determine the length of SOT, SOT progress, dynamic risk factors, polygraph results, community reintegration, response to parole supervision, and supervision category. The CTM may include victim advocacy representatives or other relevant stakeholders: sex offender supervised persons’ family members or members of their community support group.

CTMs are mandatory for all sex offender supervised persons supervised under SOSM. The USUnder Supervisor may excuse the sex offender supervised person from the CTM if they have a valid reason for not attending (e.g. medical, employment, or school).

The Containment Team shall normally consist of a parole agent, USUnder Supervisor, sex offender supervised person, and contracted clinician (licensed psychiatrist, psychologist, or psychiatric social worker directly treating the sex offender supervised person). Efforts should be made to ensure all members of the Containment Team are present during normally scheduled CTMs.

Prior to conducting a CTM, parole agents shall be provided with the required assessments by the contracted clinician. In the event the required assessments are not completed by the contracted clinician, and provided to the parole unit, or the contracted clinician or sex offender supervised person is absent the CTM shall be conducted without delay. The CTM shall be conducted within the designated timeframes utilizing any available Containment team members and required assessments. The absence of the contracted clinician, sex offender supervised person, or required assessments shall be documented on the CDCRCalifornia Department of Corrections and Rehabilitation Form 3043, Containment Team Meeting/Earned Discharge Consideration Committee, as applicable.

Although CTMs are intended to occur in person, they can be conducted by teleconference, video conference, or both when necessary, and only when approved by the USUnder Supervisor or above. CTMs shall be documented on the CDCRCalifornia Department of Corrections and Rehabilitation Form 3043 and submitted to the USUnder Supervisor for approval.

The initial CTM shall be between 90 and 100 calendar days from release to parole, or between 90 and 100 calendar days following a release of a sex offender supervised person who has spent 90 days or more in custody (i.e. placement into the “ST” supervision category). The second CTM shall be conducted nine months following the initial CTM (one year from initial release). Subsequent CTMs shall be conducted every six months for category “SA”, “SB”, and “SP” cases, following the date of assignment to the current supervision level, and every six months thereafter.

• Sex offender supervised persons who are in category “SC” shall have a CTM conducted annually.

• Sex offender supervised persons currently classified as category “ST” or “SA” shall not be directly re-classified to category “SC” without approval of the District Administrator.

Nothing shall preclude the parole agent or USUnder Supervisor from conducting a CTM prior to the next scheduled meeting if the parole agent or USUnder Supervisor determines that the sex offender supervised person’s behavior or dynamic risk factors change, increasing or decreasing the risk to public safety.

Abbreviated Containment Team Meeting

• An abbreviated CTM is a meeting consisting minimally of a parole agent and a USUnder Supervisor, and may be optionally used when a sex offender supervised person’s behavior or dynamic risk factors change to a level likely to lead to an immediate risk to public safety and where staff necessary to comprise a normally scheduled CTM are unavailable due to the immediate time constraints.

• In the event an abbreviated CTM is conducted, the clinician shall be notified of any change in supervision category the next business day. The circumstances leading to the abbreviated CTM shall be discussed and documented at the next available CTM or subsequent clinician collateral contact. The abbreviated CTM shall be documented on the CDCRCalifornia Department of Corrections and Rehabilitation Form 3043 and the electronic ROS, noting the justification for the abbreviated CTM.

• Abbreviated CTMs may satisfy the normally scheduled CTM requirement, as dictated by the SOSM supervision category. However, the abbreviated CTM shall not be routinely used as a substitute for normally scheduled CTMs. If an abbreviated CTM is conducted, a full CTM shall be completed within 30 calendar days of the abbreviated CTM.

• When a sex offender supervised person supervised at category “SP” leaves the residential treatment program, the parole agent and USUnder Supervisor shall conduct an abbreviated CTM to determine the appropriate supervision level.

Unannounced searches serve as a valuable tool in the supervision of sex offender supervised persons, as well as a public safety mechanism, and shall be performed safely and effectively, consistent with current DAPODivision of Adult Parole Operations (formerly P&CSD) policy. Parole agents are encouraged, with supervisory approval and when feasible, to utilize a team approach when conducting searches. Comprehensive searches shall be counted towards case specifications as described in DOMDepartment Operations Manual section 81022.11, and may include all relevant and available tools to conduct the search. Searches should be focused on the components dictated by the sex offender supervised person’s criminal history and circumstances of their sexual behavior. Searches shall be conducted in accordance with DOMDepartment Operations Manual section 81020.5.1 and DOMDepartment Operations Manual Chapter 8, Article 3.

The Assistant Unit Supervisor, also known as the AUSAssistant Unit Supervisor, shall be assigned 25 percent of the average parole agent workload for supervision. The caseload should be proportionate to the equitable breakdown of cases by category being supervised within the parole unit. The Parole Agent II, Supervisor, shall provide support to the USUnder Supervisor with administrative duties and sex offender supervised person management within the parole unit. Administrative duties may also include facilitating community relationships with local law enforcement agencies, acting as a victim advocacy liaison, and coordinating Community Partnership meetings.

In a parole unit with both CPSRM and SOSM caseloads, the USUnder Supervisor may determine which type of caseload the Parole Agent II Supervisor will be assigned. The Parole Agent II Supervisor shall not be assigned a mixture of CPSRM and SOSM cases.

The USUnder Supervisor shall, at a minimum:

• Utilize the SOMSStrategic Offender Management Parole Unit Workload Summary Report for determining workload.

• Balance and maintain an equitable combination of supervision categories.

• Ensure that the nexus for imposing SCOP related to the sex offender containment model is imposed in accordance with DOMDepartment Operations Manual Chapter 8, Article 1.

• Transfer PALParolee-At-Large cases in accordance with current policy in respect to referrals for apprehension.

• Coordinate community relationships with local law enforcement agencies and victim advocacy groups..

• Monitor to ensure that all initial contact and PCPenal Code section 290 registration requirements have been completed and all appropriate referrals have been made.

• Ensure GPSGlobal Positioning System monitoring procedures are followed in accordance with this article.

• Ensure there is proper parole unit coverage in their absence.

• Conduct periodic reviews to ensure monthly specifications for suspended SOSM cases are performed and documented on the electronic ROS.

• Administratively manage the quality of sex offender CTMs within their parole unit.

• Complete additional duties as assigned by the District Administrator (DA).

Each DA shall ensure that sex offender supervised persons’ caseloads within each parole unit, complex, and district are created and managed in accordance with the mandates pursuant to current DAPODivision of Adult Parole Operations (formerly P&CSD) policy and procedures.

On or after July 1, 2012, supervised persons required to register pursuant to PCPenal Code 290 to 290.023, inclusive, shall be required to participate in an approved sex offender management program in accordance with PCPenal Code 3008(d). Program participation shall be no less than one year, but up to the entire period of parole. All supervised persons requiring PCPenal Code 290 to 290.023 registration shall participate in a sex offender management program, regardless of when the qualifying offense was committed. Eligible supervised persons under SOSM may fully complete SOT, also referred to as SOMP, prior to their Controlling Discharge Date (CDDControlling Discharge Date). The first review for treatment completion shall be completed at the “one year” CTM and each CTM thereafter, as determined by the supervised person’s supervision specifications identified in DOMDepartment Operations Manual section 81022.11. Reasons to retain a supervised person in SOT shall include:

• A Level of Service/Case Management Inventory (LS/CMI) score of 11 or higher.

• A Stable-2007 score of four or higher (for males only).

• A current polygraph completed with deception found or new disclosure admissions that the sex offender supervised person has committed acts that would incur a technical or law violation.

• Any incurred parole violation relevant to the sex offender supervised person’s sex offense or adherence to the Conditions and Special Conditions of Parole associated with their sex offense, that occurred within one year of the review.

A determination to retain a sex offender supervised person in SOT shall be stated in writing, utilizing the CDCRCalifornia Department of Corrections and Rehabilitation Form 3043 Containment Team Meeting/Earned Discharge Consideration Committee form, signed by the treatment provider and parole agent, and delivered to the sex offender supervised person within 30 calendar days of the CTM.

• In instances where the supervising parole unit and the SOT provider have conflicting recommendations when determining whether or not to retain a sex offender supervised person in SOT, as required by CCRCalifornia Code of Regulations, Title 15, 3574(f), the USUnder Supervisor shall forward the CDCRCalifornia Department of Corrections and Rehabilitation Form 3043, along with any supporting documentation to the Sex Offender Unit via electronic mail at sou_support@cdcr.ca.gov for final determination.

  • The SOU Parole Administrator or Parole Agent III shall provide a decision regarding the SOT to the field USUnder Supervisor within five calendar days.

Placement in treatment shall be decided upon by the parole agent and USUnder Supervisor in consultation with the treatment provider. Sex offender supervised persons not placed into contracted SOT due to severe mental health issues shall:

• Continue to participate in or be referred to BHR for available mental health treatment until such a time that they can participate in SOT services.

The referral process is consistent with current procedure of the parole agent completing and submitting a CDCRCalifornia Department of Corrections and Rehabilitation Form 1502, Activity Report, to the USUnder Supervisor for approval. Following USUnder Supervisor approval, the parole agent shall forward the CDCRCalifornia Department of Corrections and Rehabilitation Form 1502 and the Cumulative Summary to the treatment provider.

The Cumulative Summary documents shall include, at a minimum, the following (when available):

• Completed and USUnder Supervisor approved CDCRCalifornia Department of Corrections and Rehabilitation Form 1502.

• Supervised Person Face Sheet.

• CDCRCalifornia Department of Corrections and Rehabilitation Form 1515 Automated Notice and Conditions of Parole (NOC), SCOP, or both.

• Abstract of Judgment.

• Probation Officer report(s).

• Institution Staff Recommendation Summary.

• Available sex offender risk assessment(s).

• Completed COMPAS evaluation that identifies risks and needs of the sex offender supervised person.

• Criminal histories (RAP sheets).

• Police reports.

• PCPenal Code section 288.1 forensic evaluations.

• Psychosexual history.

• Other mental health evaluations and case history documents.

• Intake and home visit information when relevant.

• Juvenile records.

• SVPSexually Violent Predator records.

If the SOT provider requests additional documents related to the sex offender’s criminal history which are not contained in the Cumulative Summary, the parole agent shall make a reasonable effort to obtain and provide the documents to the sex offender treatment provider in a timely manner. If the parole agent is not able to obtain the documents within 14 working days of the request, the parole agent shall notify the sex offender treatment provider.

Within five days of receipt of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1502 and the Cumulative Summary, the treatment provider will be responsible for screening the sex offender supervised person to determine the services to be provided. The treatment provider will then submit an Intake Report to the parole agent within 30 calendar days after screening, and submit a Comprehensive Report/Individual Treatment Plan and completed SARATSO scores to the parole agent within 90 days after screening. The treatment provider will also be responsible for submitting the assessment scores to the parole agent and the SOU within 30 days of completion.

The SOU shall oversee sex offender treatment contracts and shall monitor contract compliance through monthly reviews, periodic compliance reviews, quarterly audits, and site inspections.

The parole agent shall issue the sex offender supervised person specific reporting instructions, including the address of the treatment facility, and the date and time to report. Failure of a sex offender supervised person to attend or participate in treatment shall be addressed by a case conference with the USUnder Supervisor for appropriate action.

A sex offender supervised person who has completed SOT may be re-referred to SOT as determined by the parole agent and USUnder Supervisor. A re-referral to SOT may be considered if behavior or dynamic risk factors related to the sex offender supervised person’s sexual offense(s) may result in an increased risk to public safety. The treatment provider shall conduct an initial assessment and determine whether the sex offender supervised person is in need of additional treatment. A re-referral may also be initiated at the request of the sex offender supervised person.

The use of the polygraph examination by parole agents and treatment providers is an important tool. The sex offender supervised person shall be advised of the use of the polygraph, documented on the Notice and Conditions of Parole or SCOP in SOMSStrategic Offender Management, which shall include conditions requiring the sex offender supervised person to:

• Report to, enroll in, and actively participate in outpatient SOT, which includes polygraph examinations.

• Agree to waive psychotherapist-patient privilege, and agree to polygraph examinations while in treatment during parole.

• Report to their designated outpatient SOT program, sign forms presented by the treatment providers, including an information release form and consent to polygraph form.

Every sex offender supervised person shall submit to a polygraph examination(s) in accordance with the SOT contract. The focus of the polygraph examination is as follows:

• Initial intake and sexual history examinations utilized to explore and extract their involvement in criminal sexual behavior. This examination is helpful in facilitating treatment for the sex offender supervised person and assessing risk factors.

• Maintenance and monitoring exam is utilized to monitor the sex offender supervised person’s activities, behavior, truthfulness, and compliance with the Containment Team while on parole.

The polygraph examiner formulates an opinion as to the truthfulness of statements made by a sex offender supervised person, and provides a written report summarizing the polygraph examination. The report shall be forwarded to the parole agent within 15 calendar days of the examination. The parole agent, or available parole unit staff, shall be notified immediately in the event the examination yields information that could constitute a threat to public safety.

The polygraph examination is used as a maintenance, and treatment tool. Sex offender supervised persons are required to participate in and complete the polygraph examination as outlined in their SCOP and as directed by their parole agent. Failure to do so shall be addressed in a CTM. If, upon the results of a polygraph examination, a sex offender supervised person is determined to be deceitful, the parole agent shall investigate the possibility of new crimes, parole violations, or both. Polygraph examinations shall not be used as an alternative to regulatory requirements for determining a person’s guilt or innocence of charges in disciplinary matters.

Victim advocacy is an important and valuable part of the containment model. This component expresses the concern for the safety and privacy of known victim(s) and victim families. The victim advocate represents the interest of the victim(s), including being responsive to victims’ needs for information and protection, safeguarding victims’ rights, ensuring victim input in the community supervision planning process, and ensuring that policies and practices do not negatively impact victims. Parole staff may work with the victim advocate to ensure that the victim(s) have adequate safety plans, treatment referrals, and to provide information to the victim advocates regarding the SOSM.

The parole agent may directly refer victims to the local county or state victim/witness program, including CDCRCalifornia Department of Corrections and Rehabilitation’s Office of Victim and Survivor Rights and Services.

The parole agent may also involve victim advocates in treatment and supervision by including the advocates in the sex offender supervised person’s partnership meetings, CTMs, or both.

Supervising sex offender supervised persons poses unique challenges for parole agents due to the complex nature of sex-offending behavior. Training of specialized parole agents supervising sex offender supervised persons and their supervisors is critical to maintaining evidence-based standards of sex offender containment and management.

Staff supervising sex offender supervised persons shall receive specialized training. To promote an effective implementation of the SOSM, a clear understanding of new protocols and strategies, an understanding of new risk assessment instruments, and an increased emphasis on sex offender specific treatment, the parole agent shall be trained to utilize all available techniques in order to maximize public safety.

The use of GPSGlobal Positioning System technology as a parole supervision tool is an effective means of administering preventative and intense supervision.

Statutory Authority

• California PCPenal Code sections 3010 through 3010.10 provides the statutory foundation to mandate all supervised persons to be supervised utilizing GPSGlobal Positioning System technology. PCPenal Code section 3010 reads in part:

  • “Notwithstanding any other provisions of law, the Department of Corrections and Rehabilitation may utilize continuous electronic monitoring to electronically monitor the whereabouts of persons on parole, as provided by this article.”

• The provisions outlined in PCPenal Code section 3004(b) apply to sex offenders released to parole on or after November 8, 2006. PCPenal Code section 3004(b) reads in part:

  • “Every inmate who has been convicted for any felony violation of a ‘registerable sex offense’ described in subdivision (c) of section 290 or any attempt to commit any of the above-mentioned offenses and who is committed to prison and released on parole pursuant to section 3000 or 3000.1 shall be monitored by a global positioning system for life.”

• For non-sex offenders assigned to a GPSGlobal Positioning System specialized caseload, the tenets contained within this policy shall apply.

GPSGlobal Positioning System sex offender and GPSGlobal Positioning System gang offender cases shall not be mixed by consolidating them into a single specialized caseload.

All supervised persons who are required to register pursuant to PCPenal Code section 290 who also meet the GPSGlobal Positioning System Monitoring Gang Eligibility Assessment Criteria shall be supervised on a GPSGlobal Positioning System sex offender specialized caseload. At no time shall a parole agent assigned to a GPSGlobal Positioning System gang offender specialized caseload be assigned supervision of a PCPenal Code section 290 incarcerated person.

The only exception to using GPSGlobal Positioning System to monitoring sex offenders are those who meet the exclusionary criteria to GPSGlobal Positioning System monitoring as described in this article.

At no time shall a probationary parole agent assume the supervision of a GPSGlobal Positioning System caseload.

When a parole agent or USUnder Supervisor determines that the supervision of a supervised person will be enhanced by the utilization of GPSGlobal Positioning System monitoring, the parole agent or USUnder Supervisor shall complete the CDCRCalifornia Department of Corrections and Rehabilitation Form 2193, Request for Residency Inclusion or Exclusion – Global Positioning System (GPSGlobal Positioning System) Modification or Exclusion and submit the form to the ADD via the chain of command. The requesting staff shall clearly describe the need for GPSGlobal Positioning System to enhance supervision. If approved, the ADD, or designee, may assign the case to an appropriate parole unit in the region. The ADD, or designee, shall ensure Electronic Monitoring Unit (EMU) is notified of the decision.

All GPSGlobal Positioning System caseloads within a multi-unit parole complex shall be assigned to one specialized GPSGlobal Positioning System parole unit. If needed, excess GPSGlobal Positioning System cases within the multi-unit parole complex shall be assigned to a second parole unit. GPSGlobal Positioning System sex offender cases within the second parole unit shall only be assigned to a GPSGlobal Positioning System specialized caseload. GPSGlobal Positioning System gang offender cases within the second parole unit shall only be assigned to a GPSGlobal Positioning System specialized caseload.

In areas where there are not enough GPSGlobal Positioning System caseloads to justify staffing an entire specialized GPSGlobal Positioning System parole unit, when feasible, those caseloads shall be consolidated with other GPSGlobal Positioning System specialized caseloads in nearby parole units to create one multi-location GPSGlobal Positioning System parole unit within the same district. The multi-location GPSGlobal Positioning System parole unit shall be supervised by one USUnder Supervisor. The only exception to establishing a GPSGlobal Positioning System specialized parole unit is where there are insufficient GPSGlobal Positioning System gang or sex offender caseloads within a geographical area to warrant such a unit (e.g., rural locations).

Electronic Monitoring Unit

• The EMU shall have the overall responsibility for the development and implementation of the DAPODivision of Adult Parole Operations (formerly P&CSD) statewide Electronic Monitoring, GPSGlobal Positioning System, and SOSM, as well as related policies and procedures associated with the programs. The EMU shall be responsible for direct contact and coordination with the GPSGlobal Positioning System vendor. The Parole Administrator of the EMU shall be considered the DAPODivision of Adult Parole Operations (formerly P&CSD) Program Manager.

  • All Parole Agent Is, Parole Agent IIs, and Parole Agent IIIs, associated with the GPSGlobal Positioning System and SOSM shall be trained by EMU staff. Training will emphasize the use of GPSGlobal Positioning System technology as a parole supervision monitoring tool.

  • All parole agents must complete the specialized GPSGlobal Positioning System and SOSM training prior to supervising GPSGlobal Positioning System monitored supervised persons. The training shall include detailed instruction on the requirements associated with GPSGlobal Positioning System policies, procedures, and protocols.

Electronic Monitoring Unit Coordinator

• Under the direction and supervision of an EMU Parole Agent III, the EMU Coordinator Parole Agent II shall be responsible for the statewide standardization of GPSGlobal Positioning System as a supervision tool and SOSM, to include:

  • Serving as a subject matter expert with GPSGlobal Positioning System technology, equipment, and software.

  • Training staff throughout the region and State to understand and operate the GPSGlobal Positioning System system.

  • Serving as a liaison to DAPODivision of Adult Parole Operations (formerly P&CSD) headquarters, field agents, and local law enforcement agencies.

  • Provide SOSM training.

  • Providing GPSGlobal Positioning System program technology training updates to field staff.

Parole Agent

• The parole agent shall perform all GPSGlobal Positioning System enrollment, activation, supervision, and deactivation tasks.

When enrolling a supervised person into the database for GPSGlobal Positioning System supervision, either prior to or upon their release from custody, the parole agent shall do the following:

• Prepare the GPSGlobal Positioning System device for use by ensuring the GPSGlobal Positioning System device is fully charged and prepared for installation.

• Enter or update the supervised person’s profile information into the GPSGlobal Positioning System database.

  • The parole agent shall be required to use a computer with internet access to populate and update the supervised person’s profile information in the GPSGlobal Positioning System database to include all available information, such as personal descriptors, addresses, employment, and identification numbers.

  • Whenever the supervised person profile information is updated in SOMSStrategic Offender Management, the information shall also be updated in the GPSGlobal Positioning System database to ensure accuracy between the two databases.

• Enter inclusion or exclusion zones into the GPSGlobal Positioning System database:

  • Enter all mandatory inclusion and exclusion zones that must be manually applied by the parole agent into the GPSGlobal Positioning System database no later than the completion of the first contact following release, and the issuance of SCOP.

The application of inclusion and/or exclusion zones enables the parole agent to be alerted to a supervised person’s movement in or out of a specific location. Parole agents shall utilize zones to enhance caseload supervision.

• Zones may include, but are not limited to, the supervised person’s residence of record, employment, treatment locations, victim’s residence, areas of known narcotic activity, prior arrest locations, areas of known gang activity, and areas of restricted travel.

• Zones may also be utilized for informational purposes, or as tools for monitoring compliance with SCOP. Informational zones and alerts may or may not result in a parole violation, depending on the circumstances.

• A review of case factors, prior criminal history, offender typology, and SCOPs shall be considered when creating zones.

• All inclusion and exclusion zones with immediate phone call notification alerts to the parole agent shall require prior USUnder Supervisor approval.

After entering a zone into the GPSGlobal Positioning System database, the parole agent shall:

• Verify the zone is accurately placed no later than the first working day following the activation of the supervised person on GPSGlobal Positioning System monitoring.

• Adjust the zone criteria to reflect any necessary changes (i.e., schedule, physical location, etc.). the circumstances.

Parole agents shall assign the following mandatory zones as appropriate:

• Home Inclusion Zone: Place an inclusion zone around the supervised person’s residence of record. If created as an informational zone that does not have an associated curfew special condition of parole, the schedule shall have a minimum of a four-hour time frame.

• Transient Inclusion Zone: For transient supervised persons, place a ten-mile zone around the city/county center in which the supervised person registers as a sex offender, or around the locations where the supervised person discloses they intend to sleep or stay during the day or night. If created as an informational zone that does not have an associated curfew SCOP, the schedule shall have a minimum of a four-hour time frame.

• 25/50-Mile Travel Restriction Inclusion Zone: Place either a 25- or 50-mile inclusion zone in accordance with the supervised person’s specific conditions of parole. Travel restriction zones shall be a 24/7-time frame, unless travel has been approved by the USUnder Supervisor.

• Victim Exclusion Zone (PCPenal Code section 3003(h) cases): Any supervised person with a SCOP, pursuant to PCPenal Code section 3003(h), who cannot be within 35 miles of their victim, shall have an appropriate exclusion zone established.

• Victim Exclusion Zone: Place an exclusion zone around any known victim’s residence/work locations.

Upon activation of the GPSGlobal Positioning System device, the GPSGlobal Positioning System database will automatically apply zones to the California border and the State and Federal prisons located in California.

To activate the GPSGlobal Positioning System device, the parole agent shall do the following:

• Install the GPSGlobal Positioning System device on the supervised person: The device shall be installed on the supervised person, as instructed in training, during the first face-to-face contact. Verify the fit of the device on the supervised person’s ankle, attach, and activate for GPSGlobal Positioning System monitoring.

• Verify the GPSGlobal Positioning System device’s functionality: At the time of GPSGlobal Positioning System device installation, review the device status in the GPSGlobal Positioning System database to ensure the GPSGlobal Positioning System location, current cellular transmission, and battery level are all working properly.

• Clear any previously unresolved GPSGlobal Positioning System events: At the time of GPSGlobal Positioning System device activation, review the GPSGlobal Positioning System database to ensure no unresolved events occurred prior to current installation. If prior events are discovered, resolve the events, and note any available information relative to the event in the GPSGlobal Positioning System database.

Upon GPSGlobal Positioning System supervision of a supervised person, the parole agent shall:

• Serve the supervised person with GPSGlobal Positioning System SCOP. During the pre-parole process or initial interview, advise the supervised person of the SCOP, outlining the SCOP related to GPSGlobal Positioning System supervision and monitoring. The justification and/or nexus shall be, “Pursuant to PCPenal Code sections 3010 and/or 3004(b) and California Code of Regulations, Title 15, sections 3540 and 3560.”

• Provide instructions to the supervised person: Upon the supervised person’s release, familiarize them with the GPSGlobal Positioning System components, CDCRCalifornia Department of Corrections and Rehabilitation-mandated procedures, and specific behaviors constituting GPSGlobal Positioning System program noncompliance. The instructions shall be incorporated into the CDCRCalifornia Department of Corrections and Rehabilitation Form 1515-Addendum. Issue a copy of CDCRCalifornia Department of Corrections and Rehabilitation Form 1515 and CDCRCalifornia Department of Corrections and Rehabilitation Form 1515-Addendum to the supervised person, in accordance with DOMDepartment Operations Manual Chapter 8, Article 1, place a copy of each form into the supervised person’s field file, and send the original copy to Parole Case Records for inclusion into the ERMSElectronic Records Management System.

• When appropriate, effectively communicate prohibited area(s) or curfew zone restrictions in writing via the CDCRCalifornia Department of Corrections and Rehabilitation Form 1515-Addendum.

• Inspect the GPSGlobal Positioning System device and accessory equipment. At each face-to-face contact, physically inspect the GPSGlobal Positioning System device, strap, and any additional components for evidence of tampers or defects.

• Document all actions taken on the electronic ROS.

When reviewing and analyzing GPSGlobal Positioning System track data, the parole agent shall:

• Conduct a track review each working day for all GPSGlobal Positioning System-monitored supervised persons assigned to their caseload by displaying the points from the last GPSGlobal Positioning System point viewed, up to the start of the most current day, using Point Pattern Analysis or Point-by-Point playback methods.

• Following a weekend, holiday, or scheduled day off, conduct the GPSGlobal Positioning System track review by displaying points from the last GPSGlobal Positioning System point viewed, up to the start of the most current day, in no more than 24-hour track analysis increments.

• During the course of the track analysis, thoroughly investigate all points of interest and notifications/alerts, utilizing the most appropriate system options, including Point-by-Point track playback, Point Pattern Analysis, zoom levels, and mapping tools. In some cases, both methods of track review must be utilized in order to get a clear view of a supervised person’s daily activities. Select the most appropriate method for accurate and thorough GPSGlobal Positioning System track review based on knowledge of the individual case factors.

• Upon completion of the track review, document on the electronic ROS the date and time the review was started and completed, and the date and time range of the GPSGlobal Positioning System tracks that were reviewed. For weekend track reviews, one ROS entry may be used to document all findings for the weekend review session.

• Document on the electronic ROS any findings that require further investigation, as well as parole violations that were discovered through the track review process or system alerts.

• Sex offender cases approved for exclusion from GPSGlobal Positioning System monitoring shall have the supervision requirements modified to exclude required GPSGlobal Positioning System track review. In lieu of the GPSGlobal Positioning System track review requirement, the parole agent shall conduct a significant collateral contact at a minimum of once every week. This requirement shall replace the sex offender caseload supervision collateral contact requirements until such time that the supervised person returns to traditional or modified GPSGlobal Positioning System monitoring.

If exigent circumstances prevent the GPSGlobal Positioning System track review from being completed on a particular working day, obtain approval from the USUnder Supervisor to complete the track review the next working day.

Vendor Monitoring Center

• The Vendor Monitoring Center (VMC) will assist GPSGlobal Positioning System parole agents in the monitoring of GPSGlobal Positioning System alerts. The VMC will follow pre-established protocols to triage GPSGlobal Positioning System alert information. For less urgent alerts, the VMC will attempt to resolve alerts directly with the supervised person prior to parole agent involvement. In the event the alert cannot be resolved with the supervised person, the alert will be escalated to the parole agent. For more urgent GPSGlobal Positioning System alerts, the VMC will provide immediate notification utilizing the parole agent in accordance with established GPSGlobal Positioning System alert notification protocols.

The parole agent shall receive notifications via text message or telephone call for alerts that may require immediate or additional investigation. The parole agent will also receive the GPSGlobal Positioning System activities and events of the previous day via e-mail on a cumulative daily summary report that may also require additional investigation. Upon a review of the daily report, or after receiving an alert notification, the parole agent shall:

• Immediately investigate all alerts as deemed appropriate and in accordance with the GPSGlobal Positioning System Alert Notification Protocols.

• When investigating alerts, utilize GPSGlobal Positioning System technology, when applicable, and document any and all possible parole violations.

• Resolve all GPSGlobal Positioning System alerts to clear the event, noting actions taken for resolution in the GPSGlobal Positioning System database.

• All GPSGlobal Positioning System notifications of alerts shall be resolved in the GPSGlobal Positioning System database no later than six working days from discovery of the alert.

• If a GPSGlobal Positioning System device has ongoing loss of communication, and the VMC or parole agent are unable to contact the supervised person, or the supervised person’s whereabouts are unknown, the parole agent shall case-conference with the USUnder Supervisor for appropriate action to bring the supervised person back under parole supervision.

The sharing of GPSGlobal Positioning System printed or recorded data shall be restricted to identified law enforcement personnel. Such law enforcement-oriented GPSGlobal Positioning System collaboration shall only occur for the purposes of investigating incidents, assisting the prosecution, or when responding to a subpoena in accordance with the following process. Whenever a subpoena duces tecum requiring production of GPSGlobal Positioning System documentation or data is received at a parole unit, the subpoena shall be forwarded as soon as operationally possible to the Regional Litigation Coordinator for appropriate disposition. The Regional Litigation Coordinator shall request the GPSGlobal Positioning System documentation or data from the GPSGlobal Positioning System vendor via the EMU Program Manager or designee. At no time shall GPSGlobal Positioning System data or GPSGlobal Positioning System protocols be released to any other entity without prior approval of the EMU Program Manager. At no time shall a GPSGlobal Positioning System parole agent share computer log-in and password information.

GPSGlobal Positioning System supporting documentation may be required as part of the violation report submission process. The parole agent shall ensure that all confidential information contained within the documents or maps has been redacted in accordance with established department policy and procedures.

All contacts from the media regarding the use of GPSGlobal Positioning System as a parole supervision tool shall be forwarded to the respective regional Public Information Officer. The regional Public Information Officer shall liaison with the DAPODivision of Adult Parole Operations (formerly P&CSD) EMU Program Manager and the CDCRCalifornia Department of Corrections and Rehabilitation Office of Public and Employee Communications regarding specific policy requests or GPSGlobal Positioning System supervision protocols. GPSGlobal Positioning System data or other information that would jeopardize the safety of staff or supervised persons shall not be released to the media.

Crime scene correlation is available to GPSGlobal Positioning System-trained agents and DAPODivision of Adult Parole Operations (formerly P&CSD)-trained law enforcement agencies. Crime scene correlation serves as a critical investigative tool, and provides historical GPSGlobal Positioning System data relative to specific search criteria. The parole agent may utilize crime scene correlation as an investigative tool on an as-needed basis to assist local law enforcements agencies and provide GPSGlobal Positioning System information in a timely manner.

Any out-of-state supervised person who is being considered for transfer to California, who is otherwise eligible for GPSGlobal Positioning System monitoring under this policy, shall be advised that failure to comply with the GPSGlobal Positioning System program requirements shall result in the denial of their transfer request.

Any eligible supervised person who elects to maintain their request to transfer to California shall be supervised via GPSGlobal Positioning System monitoring. Upon arrival for supervision, the supervised person retains the discretion to remain in California and participate in GPSGlobal Positioning System monitoring, or to return to their sending state. Willful noncompliance with GPSGlobal Positioning System monitoring shall result in the supervised person being placed in local custody, and a Good Cause Hearing shall be scheduled to determine appropriate action, in accordance with DOMDepartment Operations Manual Chapter 8, Article 6.

For CDCRCalifornia Department of Corrections and Rehabilitation’s PCPenal Code section 290 cases accepted for transfer out of California, the parole agent shall:

• Issue written instructions requiring the supervised person to keep the GPSGlobal Positioning System device attached to their ankle and the battery charged while traveling to the receiving state’s supervising unit.

• Provide the supervised person with a prepaid postage return envelope or box that shall be used to return the GPSGlobal Positioning System equipment to California.

• While the supervised person is in transit, the case shall continue to be monitored by the parole agent and the GPSGlobal Positioning System tracks shall be reviewed in accordance with existing GPSGlobal Positioning System track review requirements.

• Upon arrival at the receiving state’s supervising unit, while in the presence of the supervising officer or designee, the supervised person shall be required to call the DAPODivision of Adult Parole Operations (formerly P&CSD) parole agent or Officer of the Day. The supervised person shall be advised to remove the GPSGlobal Positioning System device and place the device and charger in the postage paid envelope or box, and place it into the outgoing mail for return to CDCRCalifornia Department of Corrections and Rehabilitation.

• Review GPSGlobal Positioning System tracks up to the time of removal of the GPSGlobal Positioning System device, and resolve all alerts in the GPSGlobal Positioning System database.

• Document actions taken to close supervision on the electronic ROS.

Parole agents are issued a State laptop, cellular telephone, and accessories. This equipment shall only be used to conduct State business. At no time shall this equipment be left in plain view within a vehicle. If assigned equipment is lost, damaged, or stolen, the parole agent shall:

• Immediately notify their USUnder Supervisor for immediate replacement, abide by DOMDepartment Operations Manual section 85050.5 Equipment Responsibility Policy, and submit a completed CDCRCalifornia Department of Corrections and Rehabilitation Form 1617, Memorandum, to the USUnder Supervisor describing the circumstances.

  • Parole agents may be required to reimburse the State for replacement cost of equipment loss due to negligence or employee culpability, as outlined in DOMDepartment Operations Manual section 85050.5.

State issued equipment shall remain with the parole agent or the USUnder Supervisor during a parole agent’s vacation or extended leave of absence.

Equipment options may change based on program objectives.

Global Positioning System Vendor Equipment Control

• For security reasons, all GPSGlobal Positioning System equipment (consumables and GPSGlobal Positioning System devices) shall be safely secured. At no time shall a supervised person be left in an area with unsecured GPSGlobal Positioning System equipment. At no time shall GPSGlobal Positioning System equipment be left in plain view within a vehicle. Defective GPSGlobal Positioning System devices shall be immediately returned to the vendor for replacement or disposal. Used or defective straps and installation pieces shall be destroyed by the parole agent by cutting them into unusable pieces.

All DAPODivision of Adult Parole Operations (formerly P&CSD) staff issued a cellular phone shall have the phone readily accessible to them at all times while on duty. All DAPODivision of Adult Parole Operations (formerly P&CSD) staff issued a cellular phone shall exercise due care and diligence for their State-issued phones and abide by the State-issued cell phone provisions identified in DOMDepartment Operations Manual Chapter 8 Article 39 Parole Agent Equipment and Law Enforcement Identifying Clothing. Staff issued a cellular phone shall safeguard their State-issued cellular phone when off-duty.

Staff may be required to reimburse the State for the cost of replacement equipment for losses due to several acts (3 or more) of negligence or a single act of gross negligence, in accordance with DOMDepartment Operations Manual Chapter 3 and the staff member’s MOUMemorandum Of Understanding.

If a supervised person intentionally loses, destroys, or damages a GPSGlobal Positioning System device, the parole agent shall confer with the USUnder Supervisor to determine if the case should be referred to the County District Attorney’s Office for prosecution. Any completed violation report shall reflect this charge accordingly.

In circumstances when the sex offender was released to parole on or after November 8, 2006, the USUnder Supervisor or designee shall complete the appropriate notice of pending discharge letter. The notice of pending discharge letter shall be mailed to the respective PCPenal Code section 290 registering law enforcement agency, no later than 60 days and no sooner than 90 days prior to the supervised person’s discharge. A letter shall be completed for all qualified PCPenal Code section 290 registrants discharging from parole, regardless of their current status (active or revoked). A copy of the completed letter shall be retained in the field file. Law enforcement agencies may elect to assume GPSGlobal Positioning System monitoring of discharged sex offenders, and, if requested, DAPODivision of Adult Parole Operations (formerly P&CSD) staff shall provide reasonable assistance to the respective law enforcement agency.

When deactivating a GPSGlobal Positioning System device, the parole agent shall:

• Perform all necessary unenrollment tasks associated with the removal of a GPSGlobal Positioning System device.

• Inspect the device for evidence of tampers.

• Retain the device and prepare for future use, or return the device to the vendor for repair/replacement.

• Upon notification of a supervised person’s arrest, unenroll the supervised person from the GPSGlobal Positioning System database within one working day.

• When a supervised person is placed in local custody, retrieve the device from the facility no later than the third working day following arrest. Document all unsuccessful efforts to retrieve the device on the electronic ROS, and notify the vendor that the device has been lost and unrecoverable, in order to maintain accurate equipment inventory.

• Upon discovery that a supervised person has absconded from parole supervision, the parole agent may delay for up to three days unenrolling the supervised person from the GPSGlobal Positioning System database to allow for possible additional GPSGlobal Positioning System data collection and intelligence gathering. In the event the supervised person cuts the strap and removes the GPSGlobal Positioning System device from their ankle, and the location of the device is known, retrieve the device no later than the third working day following notification. Document all unsuccessful efforts to retrieve the device on the electronic ROS, and notify the vendor that the device has been lost and is unrecoverable, in order to maintain accurate equipment inventory.

• On the Controlling Discharge Date (CDDControlling Discharge Date), remove the GPSGlobal Positioning System equipment and unenroll the supervised person from the GPSGlobal Positioning System database. If the CDDControlling Discharge Date falls on a non-business day, verify the CDDControlling Discharge Date on the prior working day, and unenroll the supervised person from the GPSGlobal Positioning System database on the date of the CDDControlling Discharge Date. The parole agent shall collect the GPSGlobal Positioning System equipment on the next business day.

Parole Agent II

• The Parole Agent II, Supervisor shall provide support to the USUnder Supervisor with administrative duties and GPSGlobal Positioning System-related functions within the parole unit as outlined in current policy and procedures. The Parole Agent II, Supervisor assigned to a parole unit supervising GPSGlobal Positioning System sex offender specialized caseloads may be assigned sex offender cases for supervision.

• Administrative duties may include, but are not limited to, the following:

  • Assisting the USUnder Supervisor in maintaining accurate GPSGlobal Positioning System equipment inventory for their parole unit.

  • Utilizing audit reports from the GPSGlobal Positioning System database.

  • Assisting parole agents with pre-parole zone application and profile enrollment into the GPSGlobal Positioning System database.

  • Analyzing and reviewing GPSGlobal Positioning System tracks.

  • Reviewing the GPSGlobal Positioning System vendor daily report, and auditing for outstanding alerts.

• Unit Supervisor

  • Utilize the Unit Workload Summary Report to determine workload.

  • Balance and maintain an equitable combination of cases as outlined in the sex offender caseload matrix.

  • Ensure all GPSGlobal Positioning System specialized caseloads include only supervised persons with supervision categories within SOSM.

  • Effectively utilize all available supervisor reports and case management tools in the GPSGlobal Positioning System database to perform audits and ensure compliance with GPSGlobal Positioning System track review requirements and duties of parole agents assigned to GPSGlobal Positioning System specialized caseloads.

  • Review the daily summary report and GPSGlobal Positioning System database to ensure alerts are addressed by the parole agent.

  • Ensure SCOP relating to GPSGlobal Positioning System supervision reflect an appropriate nexus.

  • Maintain accurate inventory of GPSGlobal Positioning System equipment assigned to the respective parole unit.

  • Ensure the GPSGlobal Positioning System call trees remain current and up-to-date, with all pertinent information, by providing any changes to the EMU GPSGlobal Positioning System Coordinator.

  • Ensure a GPSGlobal Positioning System-trained parole agent is available to complete daily GPSGlobal Positioning System duties, to include GPSGlobal Positioning System track reviews, investigation, and alerts, in the event the parole agent is unavailable (i.e., sick, vacation).

  • During case reviews, ensure GPSGlobal Positioning System events, violations, and alerts are being resolved and noted into the GPSGlobal Positioning System database, and significant GPSGlobal Positioning System events are documented on the electronic ROS (e.g., those that are deemed to require further investigation or action, immediate alerts/notifications).

• District Administrator

  • Each District Administrator shall ensure that GPSGlobal Positioning System caseloads within the parole district/complex/unit are created and managed in accordance with the mandates outlined in this policy. The District Administrator shall liaison with the EMU Program Manager to ensure their respective district is maintaining compliance with this policy. Each District Administrator shall utilize all available vendor supervisor reports and case management tools to perform audits and compliance checks within their respective district.

• Administrative Officer-of-the-Day

  • GPSGlobal Positioning System call trees will include the Administrative Officer-of-the-Day (AODAdministrative Officer of the Day) contact information. In situations where the VMC is unable to contact all parole agents assigned to a specific call tree, the VMC will contact the AODAdministrative Officer of the Day. The AODAdministrative Officer of the Day schedule shall be utilized for after-hour alerts (1700 hours to 0800 hours during the normal business week), and all hours during weekends and State holidays. The ADD, Field Operations or designee shall be responsible for providing a current AODAdministrative Officer of the Day schedule to the EMU program manager or designee.

When an instance arises, necessitating temporary removal from traditional GPSGlobal Positioning System monitoring, such as a medical procedure, the USUnder Supervisor may direct the temporary removal of the GPSGlobal Positioning System device as follows:

• The decision to temporarily remove the GPSGlobal Positioning System device shall be documented on the electronic ROS.

• Temporary removal shall not exceed 12 hours.

• The supervised person shall be required to carry an activated GPSGlobal Positioning System device to the medical procedure, and shall remain within proximity of the device, unless being in proximity of the device would interfere with the medical equipment.

• For modifications or exclusion from GPSGlobal Positioning System monitoring beyond 12 hours, a request for approved modification must be submitted as outlined below.

All steps shall be taken to minimize the time a supervised person is in the community without traditional GPSGlobal Positioning System monitoring. Mitigating actions such as transportation to and from a medical appointment, or having the supervised person reschedule an appointment, may become necessary to minimize the temporary removal of the device.

Traditional GPSGlobal Positioning System monitoring devices are designed to be secured to a person’s ankle. In certain circumstances, such as a condition of mental illness or physical disability, traditional GPSGlobal Positioning System monitoring may not be an appropriate consideration or option.

Modifications to traditional GPSGlobal Positioning System monitoring are available, but shall only be used when necessary or as a reasonable accommodation, or to provide reasonable accommodations in accordance with the Americans with Disabilities Act. If traditional or modified GPSGlobal Positioning System monitoring is likely to cause serious injury or death to a supervised person, a GPSGlobal Positioning System monitoring exclusion shall be considered.

Extended exclusion or modification to traditional GPSGlobal Positioning System monitoring that meet the temporary requirements outlined above shall be approved or disapproved in writing by the DAPODivision of Adult Parole Operations (formerly P&CSD) Director or designee via case conference, including the respective ADD, and shall be documented on the CDCRCalifornia Department of Corrections and Rehabilitation Form 2193, Request for Residency Inclusion or Exclusion – Global Positioning System (GPSGlobal Positioning System) Modification or Exclusion.

For GPSGlobal Positioning System-monitored disabled or mentally ill supervised persons, documentation clarifying the need for modification or exclusion from traditional GPSGlobal Positioning System supervision is required if it is determined that participating in traditional or modified GPSGlobal Positioning System monitoring will cause serious injury or death.

The CDCRCalifornia Department of Corrections and Rehabilitation Form 128-PMH3, GPSGlobal Positioning System Supervision of Mentally Ill Parolee- Clinical Recommendation to Continue, Modify, or Exclude from Traditional Monitoring, shall be used when the parole agent suspects GPSGlobal Positioning System monitoring may have an adverse effect on a supervised person’s mental health, or suspects a supervised person’s mental disorder prevents the supervised person from compliance with traditional GPSGlobal Positioning System monitoring. With this type of case, the following shall take place:

• The parole agent shall complete section I of the CDCRCalifornia Department of Corrections and Rehabilitation Form 128-PMH3, attach the CDCRCalifornia Department of Corrections and Rehabilitation Form 7385-A, Authorization For Release of Information-DAPODivision of Adult Parole Operations (formerly P&CSD), and submit both forms to the BHR Regional Headquarters Supervising Senior Psychologist for completion.

• Upon receipt of the CDCRCalifornia Department of Corrections and Rehabilitation Forms 128-PMH3 and 7385-A, within no more than two working days, the BHR Regional Headquarters Supervising Senior Psychologist shall assign a BHR Clinical Psychologist or Clinical Social Worker to evaluate the supervised person.

• No more than ten working days following clinical assignment, the BHR Clinical Psychologist or Clinical Social Worker shall evaluate the supervised person and conference the case with the parole agent to determine if there is or is not a need for modification or exclusion to traditional GPSGlobal Positioning System monitoring. The evaluation and recommendation shall be documented on the CDCRCalifornia Department of Corrections and Rehabilitation Form 128-PMH3, with the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 7385-A attached.

• Within one business day following the evaluation, the BHR Clinical Psychologist or Clinical Social Worker shall provide the completed CDCRCalifornia Department of Corrections and Rehabilitation Forms 128-PMH3 and 7385-A to the BHR Regional Headquarters Supervising Senior Psychologist. In an effort to ensure these forms are received timely, the forms shall be sent via fax when overnight delivery is unavailable.

• Within two working days after receipt of the completed CDCRCalifornia Department of Corrections and Rehabilitation Forms 128-PMH3 and the CDCRCalifornia Department of Corrections and Rehabilitation Form 7385-A, the BHR Regional Headquarters Supervising Senior Psychologist shall conference the case with the USUnder Supervisor or the District Administrator, complete section 4 of the CDCRCalifornia Department of Corrections and Rehabilitation Form 128-PMH3, and provide both forms to the referring parole agent.

Supervised persons in a 24-hour licensed mental health facility do not require the BHR clinician’s report. In these cases, the supervised person’s licensed care provider; e.g., Doctor of Philosophy (PhD) or Doctor of Medicine (MD) at the facility, will be asked to prepare the report. Upon receipt of the licensed care provider’s report, the parole agent shall attach the report to the CDCRCalifornia Department of Corrections and Rehabilitation Form 128-PMH3 and CDCRCalifornia Department of Corrections and Rehabilitation Form 7385-A, and provide the completed documents to the BHR Regional Headquarters Supervising Senior Psychologist.

Note: Parolees who have difficulty remembering to charge their GPSGlobal Positioning System device because of a mental illness or disability do not meet the criteria for exclusion from GPSGlobal Positioning System monitoring.

Physical Disability Procedures

• If it is determined that a physical disability exists precluding the supervised person from wearing a traditional GPSGlobal Positioning System monitoring device, or if traditional GPSGlobal Positioning System monitoring is likely to cause serious injury or death, modified supervision or exclusion from GPSGlobal Positioning System monitoring may be considered.

• Such physical disabilities may include, but are not limited to:

  • Amputated limb(s) prohibiting traditional placement of a GPSGlobal Positioning System device on a supervised person’s ankle.

  • Diabetes or other medical condition(s) causing severe swelling of limbs, potentially resulting in physical harm if a traditional GPSGlobal Positioning System monitoring device is applied.

  • Supervised person’s current or continued placement in a medical facility with diagnostic imaging equipment. Medical equipment may be adversely affected by GPSGlobal Positioning System monitoring, or the increased potential for exposure to infection may exist (during surgery).

  • Documentation is not necessary in cases where a supervised person is a double leg amputee. is a double leg amputee.

  • The supervised person must provide a letter to their parole agent from their licensed medical physician. Letters from physician assistants or other designees will not be accepted.

• In the event that a physical disability exists, the physician’s letter must provide the following information:

  • Supervised person’s medical condition and clarification as to whether the condition is acute or chronic.

  • Specifically, how the supervised person’s condition limits traditional GPSGlobal Positioning System monitoring.

  • Specifically, how wearing the GPSGlobal Positioning System monitoring device is likely to cause serious injury or death relative to the supervised person’s current medical condition or location in a medical facility.

Modifications to traditional GPSGlobal Positioning System monitoring deviating from traditional placement of the GPSGlobal Positioning System monitoring device may be authorized. These modifications include the following:

• If a modification to GPSGlobal Positioning System monitoring is approved, the parole agent will contact the EMU Program Manager or designee to determine what equipment options are available for use.

• The supervised person must carry the GPSGlobal Positioning System monitoring device on their person at all times (fanny pack, backpack, belt, or alternative tracking device approved by the EMU Program Manager), and must be kept within reach when showering or sleeping.

• The GPSGlobal Positioning System device can be attached to any device which enables a non-ambulatory supervised person the ability to move around (i.e., a wheelchair).

• The parole agent shall serve the parolee with the SCOP, mandating GPSGlobal Positioning System participation, with specific directives related to the requirements for the approved modification to GPSGlobal Positioning System supervision and monitoring.

• The following specific directives shall include, but are not limited to:
  “You shall maintain the GPSGlobal Positioning System device on your person or ambulatory device 24 hours a day, 7 days a week, except when showering or sleeping. When showering or sleeping, you must keep the device within reach of your person.”

Parole Agent

• Exclusion or modification to traditional GPSGlobal Positioning System monitoring relative to mental illness or disability requires the parole agent to obtain the CDCRCalifornia Department of Corrections and Rehabilitation Form 128-PMH3 from the BHR Regional Headquarters Supervising Senior Psychologist, as previously stated.

• When requesting and/or obtaining GPSGlobal Positioning System exclusion or modification, the parole agent shall do the following:

  • Ensure any supervised person requesting exclusion or modification from traditional GPSGlobal Positioning System monitoring, due to a physical disability, has submitted a letter from a licensed medical physician, as well as the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 7385-A. The recommendation must be in writing on the physician’s letterhead and must be signed by the actual physician.

  • Review the letter to verify that the signing physician is currently licensed to practice medicine. This shall be done by accessing the Medical Board of California’s website at http://www.mbc.ca.gov, and clicking the field titled “License Search.”

  • Contact the physician by telephone to verify the recommendation is true and correct, and that it displays the physician’s own signature.

  • Document the name of the person spoken with, annotating the date and time on the electronic ROS.

  • Review and compile all supporting documents that pertain to the request for the modification or exclusion.

  • Document the request for modification or exclusion, along with the recommendation for feasible alternatives, on the electronic ROS, and submit a CDCRCalifornia Department of Corrections and Rehabilitation Form 1502, Activity Report to the USUnder Supervisor. The recommendation shall include feasible alternatives to GPSGlobal Positioning System exclusion or modification.

• Any changes in the supervised person’s circumstances that may void the GPSGlobal Positioning System modification or exclusion decision shall be reported to the USUnder Supervisor on the first working day following discovery.

Unit Supervisor

• If it is determined a modification or exclusion appears appropriate, the unit supervisor shall:

  • Complete a CDCRCalifornia Department of Corrections and Rehabilitation Form 2193.

  • When making a recommendation, the USUnder Supervisor shall clearly articulate all supporting modification or exclusion case factors. This form and all supporting documentation shall be forwarded to the District Administrator for approval or denial.

  • In some instances, the review process may include a case conference with the District Administrator, treating physician or clinician, and DAPODivision of Adult Parole Operations (formerly P&CSD) SOU.

  • Once the modification or exclusion decision has been made, the USUnder Supervisor shall conduct a review every 90 days or immediately following a change in modification or exclusion circumstances. This review shall be documented on the electronic ROS, and include the supervised person’s current medical or mental condition, and whether continued modification or exclusion is warranted.

  • The modification or exclusion determination shall be provided to the DAPODivision of Adult Parole Operations (formerly P&CSD) SOU via electronic mail or fax, with a courtesy copy forwarded to the appropriate chain of command. This determination shall include a summary of the decision to continue or terminate the modification or exclusion.

  • A decision to return the supervised person to traditional GPSGlobal Positioning System monitoring does not require approval from the DAPODivision of Adult Parole Operations (formerly P&CSD) Director.

District Administrator

• The District Administrator shall review the request for appropriateness. Appropriate requests shall be forwarded to the ADD for approval or denial. If the request is denied, the CDCRCalifornia Department of Corrections and Rehabilitation Form 2193 shall be returned to the requesting unit as soon as operationally possible and shall be retained in the field file.

• The ADD shall review the request for appropriateness. Appropriate requests shall be scanned and electronically mailed to the DAPODivision of Adult Parole Operations (formerly P&CSD) Director via the SOU for review. If the DAPODivision of Adult Parole Operations (formerly P&CSD) Director approves the request, the SOU shall maintain and store the hard copy, and electronically distribute to the ADD, District Administrator, and regional exclusion tracking coordinator.

• The ADD shall ensure the supervised person’s status is monitored every six months by the USUnder Supervisor and the District Administrator. The review shall include documentation of changes that may impact the continued exclusion or modification from traditional GPSGlobal Positioning System monitoring. Additionally, the ADD shall track all requests that have been forwarded to the DAPODivision of Adult Parole Operations (formerly P&CSD) Director.

Director

• The DAPODivision of Adult Parole Operations (formerly P&CSD) Director, or designee, shall review all GPSGlobal Positioning System monitoring modification or exclusion requests. The DAPODivision of Adult Parole Operations (formerly P&CSD) Director shall retain the discretion to approve a request as written, approve a request with modification, or to deny a request. The DAPODivision of Adult Parole Operations (formerly P&CSD) Director’s decision shall be noted on the CDCRCalifornia Department of Corrections and Rehabilitation Form 2193, and shall be returned to the requesting unit via the respective regional headquarters office. The decision by the DAPODivision of Adult Parole Operations (formerly P&CSD) Director is final. The CDCRCalifornia Department of Corrections and Rehabilitation Form 2193 shall be retained in the field file.

• If the supervised person is approved for exclusion or modification to traditional GPSGlobal Positioning System supervision, the case shall continue to be supervised on a GPSGlobal Positioning System specialized caseload. Once the supervised person’s condition changes and the need for exclusion or modification is no longer deemed necessary, the supervised person shall be immediately returned to traditional GPSGlobal Positioning System monitoring.

Parolees who have been convicted of arson offenses specified in PCPenal Code Section 457.1 that occurred on or after January 1, 1985, and have been ordered by the court to register, shall register with the sheriff or chief of police within 14 days of coming into any city or county.

Within 14 days, the parole agent shall verify the parolee registered as required. The parole agent shall also obtain a copy of the registration receipt for placement into the field file and notify the unit supervisor or designee for entry of the registration into SOMSStrategic Offender Management.

If after 14 days, the parolee fails to register as required, the parole agent shall case conference the violation with the unit supervisor and if necessary, determine an appropriate action in accordance with Chapter 8, Articles 26 through 33, for remedial sanction, petition for revocation, filing charges with the local District Attorney.

Information regarding the Human Immunodeficiency Virus (HIVHuman Immunodeficiency Virus), Acquired Immunodeficiency Syndrome (AIDSAcquired Immune Deficiency Syndrome) or AIDSAcquired Immune Deficiency Syndrome Related Condition (ARCAIDs Related Condition) status of a person is confidential and shall not be disclosed except as provided by law. Willful or negligent disclosure of HIVHuman Immunodeficiency Virus information by a peace officer is a misdemeanor.

Designated Department institution medical representatives shall inform the assigned parole agent of the pending parole of an incarcerated person who has tested positive for HIVHuman Immunodeficiency Virus infection or who has been diagnosed with ARCAIDs Related Condition or AIDSAcquired Immune Deficiency Syndrome and of the appropriate medical precautions to be taken. The parole agent shall inform the supervised person who has tested positive for HIVHuman Immunodeficiency Virus infection or who has ARCAIDs Related Condition or AIDSAcquired Immune Deficiency Syndrome of available resources provided by the county health department or other providers in order to receive appropriate counseling and medical treatment for AIDSAcquired Immune Deficiency Syndrome.

If it becomes known to a parole agent that a supervised person who has tested positive for HIVHuman Immunodeficiency Virus infection, or has ARCAIDs Related Condition or AIDSAcquired Immune Deficiency Syndrome has not informed his or her spouse or registered domestic partner, the parole agent shall contact the California Correctional Health Care Services (CCHCS) Litigation Coordinator and request assistance for properly notifying the spouse or registered domestic partner. The parole agent shall document requests for notification on the electronic ROS.

When conducting the arrest of a supervised person diagnosed with ARCAIDs Related Condition or AIDSAcquired Immune Deficiency Syndrome, the parole agent shall notify all law enforcement officers assisting the parole agent of the supervised person’s ARCAIDs Related Condition or AIDSAcquired Immune Deficiency Syndrome status.

Performed by designated institution medical representative prior to supervised person’s release:

• Notes incarcerated person’s HIVHuman Immunodeficiency Virus infection status on the CDCRCalifornia Department of Corrections and Rehabilitation Form 611, Release Program Study, and on a CDC Form 128-C, Medical-Psychiatric-Dental for the Medical Record.

• Conveys the appropriate medical precautions to the parole agent.

Performed by parole agent:

• Ensures that HIVHuman Immunodeficiency Virus infected supervised person is informed of available assistance provided by the county health department or other providers in order to receive appropriate counseling and medical treatment for HIVHuman Immunodeficiency Virus.

• May request institution CCHCS personnel or the physician treating the spouse, registered domestic partner, or supervised person to inform the spouse, or registered domestic partner of the supervised person’s HIVHuman Immunodeficiency Virus positive status if supervised person has not informed the spouse of HIVHuman Immunodeficiency Virus infection.

• Informs assisting law enforcement officers of supervised person’s diagnosis with ARCAIDs Related Condition or AIDSAcquired Immune Deficiency Syndrome.

Any supervised person who has served a term of imprisonment after conviction for an offense listed in PCPenal Code section 667.5(c) and who is serving a period of parole revocation is subject to the provisions of PCPenal Code sections 3058.6 and 3058.8.

The Division of Adult Institution staff are responsible for providing the notice for those persons first released from prison to parole.

DAPODivision of Adult Parole Operations (formerly P&CSD) is responsible for notification of victims, or witnesses who request notification of the death, release, or escape of parole violators, convicted of a violent offense, serving revocation time in county jails. DAPODivision of Adult Parole Operations (formerly P&CSD) is also responsible for the notification of release from revocation status to law enforcement officials, including the District Attorney of the county to which the supervised person will be released.

All notifications pursuant PCPenal Code sections 3058.6 and 3058.8 to notify local law enforcement, including the District Attorney of the county the supervised person will be released to, shall be automated via SOMSStrategic Offender Management into the Law Enforcement Automated Database System.

All notifications pursuant to PCPenal Code section 3058.8 to notify victims/witnesses shall be the responsibility of the assigned parole agent. PCPenal Code section 3058.8 victims/witnesses shall be verified within the Legal Mandates and Notifications section of SOMSStrategic Offender Management prior to imitating notification. In the event that the supervised person’s release is imminent, or the supervised person is released prior to the Revocation Releases Date, the parole agent shall notify the victims/witness by the fastest means possible (telephone, electronic mail, express mail.

Parole Agent

• Reviews the SOMSStrategic Offender Management Legal Mandates and Notifications screens to verify the presence of victims/witnesses.

• Whenever possible, notice shall be made at least 45 days prior to release if supervised person is returning to county other than county of last legal residence.

• Includes parole unit address and telephone number on the CDCRCalifornia Department of Corrections and Rehabilitation Form 863-A, Confidential Notice of Release.

• Documents the notification of release to victims/witnesses on the electronic Record of Supervision.

• Notifies the witnesses or victims of any change in release date or assigned parole unit for pre-parole cases.

• Completes and mails CDCRCalifornia Department of Corrections and Rehabilitation Form 863-A to the person requesting notification.

• Retains a copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 863-A in the field file

Notification to victims, next of kin, or witnesses of supervised person’s release from custody, if such notice has been requested, shall be on the CDCRCalifornia Department of Corrections and Rehabilitation Form 863-A.

• The notice shall inform those persons of the fact that the person who committed the violent offense is scheduled to be released and specify the proposed date of release.

• Notice of the community in which the person is scheduled to reside shall also be given only if it is:

  • In the county of residence of a witness, or family member including a registered domestic partner of a victim who has requested notification, or

  • Within 35 miles of the actual residence of a witness, victim, or family member including a registered domestic partner of a victim who has requested notification.

  • If, after providing the witness, victim, or next of kin with the notice, there is any change in the release date or the community in which the person is to reside, the parole agent shall provide the witness, victim, or next of kin with the revised information.

  • Any CDCRCalifornia Department of Corrections and Rehabilitation Form 863-A sent to victims and witnesses, shall be deemed confidential.

Parole Case Records Staff

• Updates the Legal Mandates screen in SOMSStrategic Offender Management if not entered by institutional staff.

• Posts notification requirements on the electronic CDC Form 112, Chronological History, if not posted by institution staff.

Assistant Deputy Director or Designee

• Reviews any comments received from a law enforcement agency regarding the release of an incarcerated person or supervised person.

• Forwards copy of comments to Executive Officer, Board of Parole Hearings, if Indeterminate Sentencing Law case.

• Modifies original decision regarding community of release per PCPenal Code section 3003 after consideration of comments, if appropriate.

Written requests for notice of an incarcerated person’s/parole violator’s death, release, or escape will be responded to in writing by the Assistant Deputy Director, or designated staff members not less than the level of a Parole Administrator.

Each request will be evaluated in terms of the potential risk of harm the supervised person’s release or escape will present to the requester, as well as the need to maintain the confidentiality of the requester’s identity and of information contained in the request.

Acknowledges request and advises requester:

• Of actions taken by CDCRCalifornia Department of Corrections and Rehabilitation;

• Of additional information, if any, required before an action can be taken.

• Of his or her responsibility, pursuant to PCPenal Code section 3058.8, to inform CDCRCalifornia Department of Corrections and Rehabilitation of any change in the address (or telephone number) to which a notice is to be sent or a call is to be made.

• That the request is considered confidential.

• Forwards copies of request and response to regional records.

Supervised persons are prohibited from owning, using, having access to or having under their control any firearm or other weapon as defined in state or federal statutes. This includes any weapons used for hunting, self-defense or display, whether or not the weapon is operable.

The following State and federal statutes continue to apply after discharge from parole:

• The PCPenal Code prohibits anyone who has been convicted of a felony, or is addicted to any narcotic drug, from owning or possessing any firearm capable of being concealed upon the person.

• The PCPenal Code also prohibits those who have been convicted of using a firearm in the commission of a felony, from owning, possessing, or having under their control or custody any firearm, regardless of whether or not the weapon is operable.

• Federal law prohibits persons convicted of felonies from owning, possessing or having under their control any firearm or ammunition.

According to California law, the right to possess a firearm may be restored by a Governor’s pardon unless the person was ever convicted of a felony involving use of a firearm. The right to possess a firearm under federal law is not restored by a Governor’s pardon but may be requested through application to the United States’ Secretary of the Treasury.

Supervised persons should be referred to the County Registrar for specific requirements.

A person convicted of a felony may be ineligible to hold certain public offices but may request a determination from the official who certifies candidates for the office in question.

A supervised person’s criminal, psychiatric or drug abuse history may indicate that the supervised person will pose a serious threat to the person or property of others in certain employment situations. The parole agent may prohibit specific employment by a special condition of parole if a supervised person’s case factors include, but are not limited to:

• With a narcotics record would have access to drugs.

• With a record of embezzlement would have access to a large amount of funds.

• With a history of violent or aberrant sexual behavior would be in a situation which is likely to prompt similar behavior.

Any special condition of parole restricting employment must meet the requirements described in DOMDepartment Operations Manual Chapter 8, Article 1.

The parole agent will disclose the supervised person’s status to an employer if it is necessary for the safety or well-being of the employer, the employer’s property, the supervised person or others.

Parole Agent

• Requires the supervised person to inform the employer of the conviction(s) within a set time (or notification will be done by parole agent) if disclosure is indicated.

• Contacts employer to verify whether supervised person informed the employer and makes disclosure if necessary.

• Discloses no more information than is necessary to safeguard employer or others.

• Immediately confers with unit supervisor and advises employer if supervised person’s employment poses an immediate and serious threat to the safety of employer or others.

A supervised person or formerly supervised person may not enter grounds of any jail, camp, or prison in California without the consent of the Warden or Official-In-Charge. Upon a supervised person’s request for a recommendation to enter a secure facility, as described in Title 15, Article 1, section 3000, parole agents shall complete CDCRCalifornia Department of Corrections and Rehabilitation Form 614, Request for Institutional Gate Clearance in accordance with the instructions and timelines outlined on the form to ensure compliance with PCPenal Code subsection 7465(c).

In the event a request for a recommendation is made for a supervised person to enter a secure facility, the parole agent shall:

• Complete a CDCRCalifornia Department of Corrections and Rehabilitation Form 614 and forward to the District Administrator via the Chain of Command.

  • If the District Administrator denies the request for a recommendation, the form shall be forwarded to the Chief Deputy Regional Administrator for final recommendation determination.

• Return the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 614 to the supervised person within 14 calendar days of receiving the initial request for a recommendation.

• Direct the supervised person not to enter a secure facility until the reviewing authority at the secure facility approves the request for institutional gate clearance.

• Place a copy of the completed form into the supervised person’s field file.

The Unit Supervisor shall ensure:

• The completed form is forwarded to Parole Case Records for inclusions into the Electronic Records Management System.

• The completed form is submitted to DAPODivision of Adult Parole Operations (formerly P&CSD) Headquarters at dapogateclearanceinbox@cdcr.ca.gov.

If the supervised person is requesting to enter the grounds of a county jail, the supervised person is required to complete the clearance process of the local jurisdiction. If a recommendation of DAPODivision of Adult Parole Operations (formerly P&CSD) is required, the agent shall complete a CDCRCalifornia Department of Corrections and Rehabilitation Form 614, upon request.

The CDCRCalifornia Department of Corrections and Rehabilitation Form 614 is required to be renewed annually, from the date of approval.

In the event a supervised person requests to correspond via mail with an incarcerated person, the request shall be in accordance with DOMDepartment Operations Manual section 54010.22.

DAPODivision of Adult Parole Operations (formerly P&CSD) is not a collection agency. Parole staff will not collect money for any other agency or person and will not threaten a supervised person with sanctions to compel payment of a debt. If a parole agent is contacted by a creditor, the parole agent shall verify the identity of the creditor and indicate that the supervised person will be advised of the obligation to pay debts. On occasion, institution staff will contact the field to verify debts or financial obligations by an incarcerated person. DAPODivision of Adult Parole Operations (formerly P&CSD) staff may also be contacted by the institution to verify trust fund withdrawal information. It is the policy of DAPODivision of Adult Parole Operations (formerly P&CSD) to investigate all such requests as expeditiously as possible.

DAPODivision of Adult Parole Operations (formerly P&CSD) staff shall not handle funds of individual supervised persons except:

• The disbursement of release funds forwarded to unit office.

• The disbursement of cash assistance.

• Managing funds of a physically or mentally incompetent supervised person pending establishment of a conservatorship. The parole agent shall obtain unit supervisor approval for such management and will document approval on the electronic ROS.

• The repayment of cash assistance loans by supervised person.

In the event a request for a recommendation is made for a supervised person to enter a secure facility, the parole agent shall:

• Complete a CDCRCalifornia Department of Corrections and Rehabilitation Form 614 and forward to the District Administrator via the Chain of Command.

  • If the District Administrator denies the request for a recommendation, the form shall be forwarded to the Chief Deputy Regional Administrator for final recommendation determination.

• Return the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 614 to the supervised person within 14 calendar days of receiving the initial request for a recommendation.

• Direct the supervised person not to enter a secure facility until the reviewing authority at the secure facility approves the request for institutional gate clearance.

• Place a copy of the completed form into the supervised person’s field file.

The Unit Supervisor shall ensure:

• The completed form is forwarded to Parole Case Records for inclusions into the Electronic Records Management System.

• The completed form is submitted to DAPODivision of Adult Parole Operations (formerly P&CSD) Headquarters at dapogateclearanceinbox@cdcr.ca.gov.

If the supervised person is requesting to enter the grounds of a county jail, the supervised person is required to complete the clearance process of the local jurisdiction. If a recommendation of DAPODivision of Adult Parole Operations (formerly P&CSD) is required, the agent shall complete a CDCRCalifornia Department of Corrections and Rehabilitation Form 614, upon request.

The CDCRCalifornia Department of Corrections and Rehabilitation Form 614 is required to be renewed annually, from the date of approval.

In the event a supervised person requests to correspond via mail with an incarcerated person, the request shall be in accordance with DOMDepartment Operations Manual section 54010.22.

DAPODivision of Adult Parole Operations (formerly P&CSD) shall cooperate with law enforcement agencies regarding the use of supervised persons as informers. Information regarding a supervised person’s activities as an informer shall be restricted to parole staff and law enforcement personnel on a need-to-know basis. Any documents regarding informer activity shall be classified as confidential. An incarcerated person-participant in a community-based reentry program shall not be permitted to act as an informer, unless approved by the on-site Correctional Counselor III, Program Manager.

Parole Agent

• Advises law enforcement agency to submit request (on official letterhead stationery) signed by an agency command person with the following specific information:

  • Activity supervised person will be involved in.

  • Duration of activity.

  • Scope of the activity.

  • Travel from area required by activity.

  • Planned procedures to protect supervised person during and after activity.

• Contacts supervised person and determines:

  • If supervised person wishes to act as an informer.

  • If supervised person knows potential danger involved.

• Informs supervised person that supervision will continue and that informant status does not exempt supervised person from being subject to parole violations or remedial sanctions.

• Conducts case review with unit supervisor, and documents the case review on a confidential memorandum.

• Prepares specific plan of supervision, including anti-narcotic testing, to be followed while supervised person is in informer status.

• Places law enforcement agency letter of request, written case review and report in envelope marked “Confidential”.

• All documents dealing with supervised person informer status shall be marked “Confidential” and processed per instructions on handling confidential documents.

• In the event a supervised person requests to become an informer while pending a parole violation, the violation shall be adjudicated in accordance with current DAPODivision of Adult Parole Operations (formerly P&CSD) policy. The violation report or Parole Violation Decision Making Instrument adjudication document shall include a written report addressing the circumstances of the request (e.g., supervised person is in custody with a hold, suspended, or has a revocation proceeding scheduled).

• Submits entire package to District Administrator via the unit supervisor for review and approval.

Unit Supervisor

• Reviews package and forwards it with recommendation to District Administrator.

District Administrator

• Reviews package and approves or denies informant program request.

Parole Agent

• Initiates approved Informer program if approved by the District Administrator.

Peace officers assigned to OCSOffice of Correctional Safety and whose peace officer status is defined in PCPenal Code subsection 830.2(d)(1) are exempted from this section. OCSOffice of Correctional Safety agents shall report any pre-planned or pre-arranged use of a supervised person informant to the supervising parole agent or unit supervisor in advance of such use.

DAPODivision of Adult Parole Operations (formerly P&CSD) parole agents will not recruit, develop, or utilize individuals on a pre-arranged basis solely for the purpose of acting as informants. Under no circumstances will an agent:

• Pay or offer to pay an individual for information.

• Make any promises of immunity, dismissal of charges, or reduced charges in exchange for information.

• Have operational control over any individual whose primary role is that of an informant, except in supervising a supervised person who may be operating as an informant for a law enforcement agency.

The regulatory authority for the issuance of a Travel Permit is defined in the CCRCalifornia Code of Regulations, Title 15, Division 2, section 2512.

The electronic Travel Permit shall be utilized by DAPODivision of Adult Parole Operations (formerly P&CSD) staff to authorize supervised person travel outside the county of residence for more than two calendar days (48 hours), outside the State of California, or for travel that exceeds 50 miles from the supervised person’s residence of record. Travel Permits shall not be issued for a period exceeding 30 calendar days. Travel Permits for sex offender supervised persons who are PCPenal Code section 290 registrants shall be limited to four days or less, due to statutory registration requirements. The receiving parole unit (i.e., the parole unit in the area to which the supervised person will travel) shall be notified of supervised person travel by the USUnder Supervisor or designee.

Absent evidence that travel outside of the county of commitment would present a threat to public safety, a supervised person shall be granted a permit to travel outside the county of commitment to a location where the person has the following:

• Postsecondary educational or vocational training program opportunities, including classes, conferences, or extracurricular educational activities.

• An employment opportunity.

• Inpatient or outpatient treatment.

If a request for travel is made for a reason other than outlined in DOMDepartment Operations Manual section 81025.11(c), the discretion to approve or deny will remain with the USUnder Supervisor or AUSAssistant Unit Supervisor.

If a request for travel pursuant to DOMDepartment Operations Manual section 81025.11(c) or (d) is made, the parole agent shall provide a response within 14 calendar days. If the request for travel pursuant to DOMDepartment Operations Manual section 81025.11(c) or (d) is denied, the parole agent shall include, in writing, the reasons the travel would present a threat to public safety.

A Travel Permit may be issued upon review of the following factors:

• Review the field file for overall parole adjustment, the CSRA Score, any CDCRCalifornia Department of Corrections and Rehabilitation Form 1707, Request for Victim Services, and the CDCRCalifornia Department of Corrections and Rehabilitation Form 1515-Addendum, for any documentation that restricts travel to the requested location.

• Purpose of travel.

• Travel details (i.e., method of travel, vehicle information, destination, departure/return dates, person(s) to be visited, travel companions.

• Impact of travel on employment.

• Impact of travel on reporting, testing or registration requirements.

Supervised persons who routinely travel to another county for approved purposes do not require a Travel Permit, but must have prior written approval from their parole agent. The receiving parole unit of the area to which the supervised person routinely travels shall be notified by the assigned parole agent.

When a supervised persons requests to travel outside the county of residence for more than two calendar days or more than 50 miles from their residence of record, the request shall be processed in the following manner:

• The parole agent shall:

  • Review the travel request to determine permissibility.

  • Review parole plan requirements to determine if there is a special condition of parole for the supervised person to attend the BHR.

    • In the event that a BHR requirement exists, contact the assigned BHR clinician for input regarding the travel request.

  • Case conference the request with the USUnder Supervisor or AUSAssistant Unit Supervisor.

  • Initiate and complete the electronic Travel Permit in SOMSStrategic Offender Management. Include appropriate “Special Instructions/Reasons for Denial” (e.g., reporting or emergency instructions, reasons for denial).

  • Enter digital signature on the Travel Permit and electronically route to the USUnder Supervisor.

  • Upon USUnder Supervisor approval or denial, issue the Travel Permit to the supervised person within 14 calendar days of initial request.

  • If approved, review the terms of the Travel Permit with the supervised person and obtain the supervised person’s signature.

  • Provide a copy of the approved or denied Travel Permit to the supervised person.

  • Document the issuance of the Travel Permit on the electronic ROS.

  • Verify the supervised person’s return from travel by face-to-face contact.

• Upon receipt of a submitted Travel Permit in SOMSStrategic Offender Management, the reviewing USUnder Supervisor or AUSAssistant Unit Supervisor shall:

  • Review and select “Approved” or “Denied” on the Travel Permit.

    • If the request is denied, the USUnder Supervisor or AUSAssistant Unit Supervisor shall provide a clear reason for denial, articulating how the travel would be a threat to public safety in the “Supervisor Comments/Reason for Denial” section of the form.

  • Notify the Parole Agent.

  • When feasible, notify the coverage area parole unit of the supervised person’s approved travel.

Any employment as a Merchant Marine shall be pre-approved by the assigned parole agent or unit supervisor.

A supervised person employed by the Merchant Marine will advise parole staff of his or her position, union, union number, name of ship and name of shipping company. The case of a supervised person employed by the Merchant Marine will be kept in the San Francisco, Long Beach, or San Diego unit offices with the following exceptions:

• If the supervised person is at sea and port of embarkation is outside of California the case will be processed for transfer according to interstate procedures.

• If the supervised person resides with a person or family within 50 miles of the port of embarkation, the case will be assigned to the parole unit covering area of residence providing that case meets county of last legal residence exception criteria, as described in Chapter 8, Article 1.

Parole Agent

• Instructs supervised person to submit monthly reports on CDCRCalifornia Department of Corrections and Rehabilitation Form 1508, Supervised person’s Monthly Report, while at sea, giving estimated date of return to California.

• Instructs supervised person to report to parole agent within seven days of return to California.

Enemy or gang information is highly sensitive and shall be transmitted as rapidly as possible to those who have a need-to-know. The CDC Form 812, Notice of Critical Case Information-Safety of Persons (Non-Confidential Enemies), shall be used to document gang membership, associations, enemies, assault on others or victim of assaults. This information is confidential and will be handled in accordance with procedures for handling confidential information.

Member

• Any incarcerated person or person who, based on documented evidence, has been accepted into membership by a Security Threat Group (STGSecurity Threat Group STG). STGSecurity Threat Group STG members will be identified by the STGSecurity Threat Group STG investigator through the validation process, reviewed by OCSOffice of Correctional Safety, and affirmed by the STGSecurity Threat Group STG Unit Classification Committee, as described in CCRCalifornia Code of Regulations, Title 15, section 3378.2.

Associate

• Any incarcerated person or any person who, based on documented evidence, is involved periodically or regularly with the members or associates of a STGSecurity Threat Group STG as described in CCRCalifornia Code of Regulations, Title 15, section 3378.2.

Enemy or Victim

• A person who is an enemy or a victim of a gang as indicated by personal admission, CDCRCalifornia Department of Corrections and Rehabilitation records, other agencies’ reports or information from informants.

Institution Staff

• Informs Regional Reentry Coordinator of incarcerated person involved in gang activities or supervised person who has enemies, by noting information on the CDCRCalifornia Department of Corrections and Rehabilitation Form 611.

Regional Reentry Coordinator

• Informs unit supervisor where the case will be assigned via electronic mail.

  • Places confidential information in confidential folder in case file.

Parole Agent

• Presents case to unit supervisor for case review to determine appropriate supervision methods and any special conditions that should be recommended. Considers the following factors

  • Information supplied by institution staff, OCSOffice of Correctional Safety staff, and other law enforcement agency staff or other credible sources.

  • Danger and safety factors associated with parole supervision.

  • Special conditions prohibiting association with known gang members by specific name.

  • Type of supervision required (e.g., collateral in-office only, in the field and where, always with another agent, etc.).

• Notifies local jail staff of gang status when the supervised person is booked into local jail.

• Documents above contacts on the electronic ROS.

• Immediately requests warrant suspending parole if the parole agent establishes probable cause that the supervised person is avoiding supervision.
  

  • Notifies appropriate law enforcement agencies.

The DAPODivision of Adult Parole Operations (formerly P&CSD) Director or designee is responsible for ensuring this article is accurate and current.