Chapter 8 – Adult Custody and Security Operations

81025.11.1 Electronic Travel Permit Procedures

• When a supervised persons requests to travel outside the county of residence for more than two calendar days or more than 50 miles from their residence of record, the request shall be processed in the following manner:

  • The parole agent shall:

    • Review the travel request to determine permissibility.

    • Review parole plan requirements to determine if there is a special condition of parole for the supervised person to attend the BHR.

      • In the event that a BHR requirement exists, contact the assigned BHR clinician for input regarding the travel request.

    • Case conference the request with the USUnder Supervisor or AUSAssistant Unit Supervisor.

    • Initiate and complete the electronic Travel Permit in SOMSStrategic Offender Management. Include appropriate “Special Instructions/Reasons for Denial” (e.g., reporting or emergency instructions, reasons for denial).

    • Enter digital signature on the Travel Permit and electronically route to the USUnder Supervisor.

    • Upon USUnder Supervisor approval or denial, issue the Travel Permit to the supervised person within 14 calendar days of initial request.

    • If approved, review the terms of the Travel Permit with the supervised person and obtain the supervised person’s signature.

    • Provide a copy of the approved or denied Travel Permit to the supervised person.

    • Document the issuance of the Travel Permit on the electronic ROS.

    • Verify the supervised person’s return from travel by face-to-face contact.

  • Upon receipt of a submitted Travel Permit in SOMSStrategic Offender Management, the reviewing USUnder Supervisor or AUSAssistant Unit Supervisor shall:

    • Review and select “Approved” or “Denied” on the Travel Permit.

      • If the request is denied, the USUnder Supervisor or AUSAssistant Unit Supervisor shall provide a clear reason for denial, articulating how the travel would be a threat to public safety in the “Supervisor Comments/Reason for Denial” section of the form.

    • Notify the Parole Agent.

    • When feasible, notify the coverage area parole unit of the supervised person’s approved travel.