Chapter 8 – Adult Custody and Security Operations

81050.7 Use of Force Incident Reporting

• Any employee who observes or was involved in a Use of Force (UOF) incident against a supervised person or citizen shall report it to their supervisor as soon as practical. In addition to initiating the IRSInternal Revenue Service in the IRTIncident Report Tracking system, the supervisor shall send email notifications to DAPODivision of Adult Parole Operations (formerly P&CSD) staff involved in the UOF incident, directing staff to complete an IRN in the IRTIncident Report Tracking system by the end of their workday. For incidents involving the use of deadly force, staff shall complete the IRN pursuant to the CCRCalifornia Code of Regulations Title 15 section 3268.3(b). DAPODivision of Adult Parole Operations (formerly P&CSD) staff shall document their individual actions and observations in the IRN. The narrative shall be written in chronological order and identify the following:

  • What DAPODivision of Adult Parole Operations (formerly P&CSD) staff observed.

  • How DAPODivision of Adult Parole Operations (formerly P&CSD) staff responded.

  • Describe why force was used.

• When preparing the IRN, staff shall not collaborate with each other. If an employee is physically unable to enter an IRN due to an injury or other unusual circumstance, the supervisor shall take a verbal narrative and document any statements in the IRN. If a verbal report cannot be obtained, the supervisor shall explain why in the IRSInternal Revenue Service.

• Prior to relieving staff from duty, the supervisor shall review all staff IRNs to ensure they are accurate and contain sufficient details of the incident. If additional information or clarification surrounding an incident is required, the supervisor shall email a request for clarification via the IRTIncident Report Tracking system to the DAPODivision of Adult Parole Operations (formerly P&CSD) staff member.

  • DAPODivision of Adult Parole Operations (formerly P&CSD) staff shall respond to email requests for IRN clarifications prior to the end of their shift or by the close of the next business day.

• Submission of the Use of Force Incident Report Package:

  • The completed UOF incident report package in SOMSStrategic Offender Management shall be ready for review by the Parole Administrator within 10 calendar days from the date of the incident or date of discovery.

  • In addition to the preparation of the IRSInternal Revenue Service and IRNs in SOMSStrategic Offender Management, the following forms shall also be completed in the IRSInternal Revenue Service when reporting any UOF incidents:

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 3010-A, Field: Use of Force Incident-Supervisor Review.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 3011-A, Field: Use of Force Incident-Manager Review.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 3012-A, Field: Executive Review of Use of Force Critique and Qualitative Evaluation and Analysis.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 3013-A, Field: Supervisory Use of Force Interview Worksheet, if applicable.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 3014-A, Field: Use of Force Incident – Interview Findings Report.

    • Any   uploaded   clarification statements, medical reports, photographs, or taped interview(s), if applicable.

  • CDCRCalifornia Department of Corrections and Rehabilitation Forms 3010-A, 3011-A, and 3012-A are not required to be completed within 24 hours of discovery of the incident.

    • When feasible, all documents that have been prepared relative to a UOF incident, i.e., the CDCRCalifornia Department of Corrections and Rehabilitation Forms 3010-A, 3011-A, and 3012-A, police reports, Office of Internal Affairs (OIAOffice of Internal Affairs) or Office of the Inspector General investigative reports (when applicable), medical reports, shall be included in the incident report package and reviewed prior to conducting a UOF review and critique. If deadly force has been used, a UOF review and critique shall not be conducted until a deadly force investigation has been completed by OIAOffice of Internal Affairs and the Deadly Force Review Board has made a finding.

• This section only lists the  UOF reporting procedures related to the  IRTIncident Report Tracking system and   GCGovernment Code section 12525.2. For detailed UOF policy, please refer to CCRCalifornia Code of Regulations Title 15, section 3268 and DOMDepartment Operations Manual Chapter 5, Article 2.