Chapter 8 – Adult Custody and Security Operations

81070.2.1 Bank Draft Usage Procedures

• Unit Supervisor

  • Submits memorandum (by channels) specifying need for use of bank drafts to Financial Management and Support Services Branch to obtain approval to implement Bank Draft System.

  • Contacts local bank using CDC Form 910, Form Letter, if approval to implement Bank Draft System is obtained.

  • Designates a clerical staff person, fund custodian and two additional employees who have authorization to sign bank drafts.

  • Ensures each employee designated above signs CDC Form 910A, Individual Issuance and Cancellation of Authorization to Sign Bank Drafts, on line “Restricted Signature Specimen”.

  • Cancels authorization when a designated person’s status changes.

  • Forwards CDC Form 910A, Authorization to Sign Bank Drafts, in duplicate to Headquarters, Accounting when authorizing or canceling Authorization to Sign Bank Draft.

  • Designates clerical staff person (other than fund custodian) as collection clerk (A Parole Agent may be assigned collection responsibilities).

  • Ensures that in absence of fund custodian bank drafts are signed by two employees who can authorize cash assistance expenditures (The number of employees authorized to issue or countersign bank drafts will not exceed three in any field parole office).

  • Ensures that a person other than fund custodian is thoroughly familiar with forms, records and procedures so that a fully trained replacement is always available.

  • Completes listing of CDC Form 1197, Authorized Bank Draft Personnel, and maintains in unit.