Chapter 1 – General Administration

12060.8 Use of Material

• A distinction must be made between use for libraries and classrooms and by other entities. Copies may be made by libraries and classrooms in the following situations:

• Libraries and Classrooms

  • To repair damaged printed works already contained in the library.

  • No copies of video or audio recordings, films, motion pictures, computer software are permitted without the expressed written permission of the copyright holder or possession of a license from the copyright holder for such reproduction.

  • To provide a small number of copies for in-house administrative work in the particular agency.

  • To provide attorneys and courts with a single copy for use in litigation.

  • To provide copies for library or classroom as long as the portion copied is not a substitute for the entire original work.

• Other Entities and Individuals

  • For entities other than libraries and classrooms:

    • No quotation over 500 words should be used without permission.

    • Use of anthologies, compilations, collections, symposia, digests, reprints, etc., should never occur without a notice which acknowledges the copyright status of borrowed material and without the written permission of the copyright owner.

    • Use of copyrighted material from periodicals or newspapers should be done only with written permission of the copyright owner.

• Quotations or material under foreign copyright should be handled the same as domestic copyrighted items.

• Any extensive, typewritten, multi-graphed, or privately printed copy, abridgment, outline, or digest of copyright material for distribution to a school, church, club, or similar group should be made only with the consent of the copyright owner.

• Department Publications

  • When copyrighted material is used in a Department publication, each facility, parole region, and division shall forward the printing request, and the original copy of the material to be printed and of the permission to copy to the Assistant Director, Communications, in headquarters.

  • The Assistant Director, Communications, shall have the original of the permission to copy filed in LADLegal Affairs Division (see OLA)-PMU.