Chapter 1 – General Administration

12070.17 Facsimile

• Numerous fax machines are located throughout the CDCRCalifornia Department of Corrections and Rehabilitation for transmitting urgent information between field locations and headquarters. These include, but are not limited to:

  • Transmissions of all serious Incident Reports.

  • Sending and responding to requests for emergency/urgent information needed by headquarters and/or facilities.

  • Economic transmission of information.

• General Information

  • Because of the nature of operations, the use of Signature stamps by officials and employees in the performance of official duties is prohibited in all facilities of CDCRCalifornia Department of Corrections and Rehabilitation when transmitting via fax. In order to reduce multiple signing requirements on the part of key personnel, assistants may be extended the authority to sign in their behalf.

  • Regional parole offices shall transmit emergency incident reports and other urgent information to the fax machine located in the Division of Adult Parole Operations, headquarters.

  • Incident reports received by the Division of Adult Institutions, Identification and Warrants Unit, shall be delivered to the appropriate employees.

  • The fax machines shall not be used as a substitute for the mail system unless economically feasible. Monthly reports, operational procedures, and general informational items shall not be transmitted unless specifically requested by a Deputy Director or Associate Director.

    • Facilities: Fax machines shall be housed in a secure area, accessible only to staff.

    • Regional parole offices and field offices: Fax machines in these locations shall be housed in a secure area, accessible only to staff.

• As with telephones and other equipment, fax machines are to be used for official CDCRCalifornia Department of Corrections and Rehabilitation business only.