Chapter 1 – General Administration

12070.4 Responsibility

• Headquarters’, Division of Support Services (DSS), Business Management Branch (BMBBudget Management Branch) is designated as the coordination point for telephone listings. BMBBudget Management Branch shall ensure that telephone directories are current.

• Communications Representatives

  • Communications representatives at the facilities shall review and sign the Standard (STDStandard Form (DGS)) Form 20, Telecommunications Service Request, prior to submission to the Department of General Services (DGSDepartment of General Services) or service provider. For all other operations, BMBBudget Management Branch shall serve as the communications representative.

• Supervisors

  • Supervisors shall inform employees of expectations and requirements regarding the use of all State issued telephones and shall monitor the use of them. This includes, but is not limited to:

    • Ensuring appropriate use of all State issued telephones.

    • Determining when permission may be granted for an employee to make a personal call on any State issued telephone.

    • Reviewing toll calls made by employees under their supervision (checking for abuses), as requested by Accounting Office personnel, and if deemed appropriate, initiating necessary corrective action, including a recommendation for disciplinary action.

    • Arranging for the collection of charges for personal calls made by employees.