Chapter 1 – General Administration

13010.15.1 Media Release Forms

• The CDCRCalifornia Department of Corrections and Rehabilitation Form 146, Inmate Declaration to News Media Contact, shall be completed when an incarcerated person is the subject of an interview, still photograph, motion picture, or other recording intended for use by news media, non-news media, or productions by rehabilitative program providers.

  • Incarcerated people under 18 years of age shall not be photographed, filmed, or videotaped.

  • One employee shall witness the incarcerated person’s signature on the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 146.

  • In order to provide a permanent record of the incident, the signed copies of the CDCRCalifornia Department of Corrections and Rehabilitation Form 146 shall be distributed as follows:

    • Original – institution file maintained by the PIOPublic Information Officer.

    • Copy – incarcerated person’s central file.

  • This section does not apply when individuals in such settings as an exercise yard or dining hall are not singled out or where the incarcerated person’s identity is not revealed.

• Because several different media representatives may visit a program at different times, program instructors and facilitators may choose to have each cohort of incarcerated participants sign a “blanket” CDCRCalifornia Department of Corrections and Rehabilitation Form 146 Inmate Declaration to News Media Contact, at the beginning of each program cycle, eliminating the need to fill out multiple forms for each media visit. The blanket CDCRCalifornia Department of Corrections and Rehabilitation Form 146 will include the beginning and end dates of the cohort cycle and the authorization to consent to “all media.” It is the responsibility of the PIOPublic Information Officer and program instructor or facilitator to maintain these forms and, in the case of a media visit, to ensure that all participants have signed the form prior to being interviewed and/or recorded. Not granting consent will not affect an incarcerated person’s ability to participate in the program. It is the responsibility of the PIOPublic Information Officer or designee to ensure incarcerated people who have not consented are not photographed, filmed and/or interviewed. Incarcerated people may inform the instructor, facilitator or PIOPublic Information Officer at any time they wish to withdraw or give their consent.

• The CDCRCalifornia Department of Corrections and Rehabilitation Form 146-A, Parolee Declaration to News Media Contact (Rev. 10/11), shall be completed when a person on State parole supervision consents to be interviewed, recorded, photographed or filmed.

• The California Correctional Health Care Services (CCHCS) “CDCRCalifornia Department of Corrections and Rehabilitation Form 146-HCHigh Control, Health Information-Photography and Video Consent Supplement (Rev. 12/22)” form shall be completed to obtain the consent of an incarcerated person to record or photograph them for departmental communications purposes and to consent to the release of their personal health information contained in the audio, video, or photograph.

• The “CDCRCalifornia Department of Corrections and Rehabilitation Form 1419, Media Consent Form (Rev. 12/22)” shall be completed to obtain consent from CDCRCalifornia Department of Corrections and Rehabilitation and CCHCS employees to photograph, video record, film, or audio record them for departmental communications purposes and give CDCRCalifornia Department of Corrections and Rehabilitation the right to publish, distribute, copy, alter, license or publicly display the materials.