Chapter 1 – General Administration

13020.9.1 Visits by Other Departments/ Agencies

• In the case where a facility requests the services of other departments or agencies, or those departments or agencies request an official visit as part of their official duties, to interview staff or inmates, or to do follow-up work to ensure compliance with legal requirements, the facility shall make every effort to assist those individuals in completing their assignment.

• Examples of visitors of other departments or agencies include, but are not limited to, employees of:

  • State DOJDepartment Of Justice, Law Enforcement Division (investigators, forensic scientists, fingerprint specialists).

  • DHSDepartment of Health Services (environmental health specialists, vector, and sanitation experts).

  • The Board of Prison Term (commissioners and Deputy Commissioners) if hearing cases in a special housing unit.

  • The Legislative Analyst.

  • The DOFDepartment Of Finance.

  • Auditors.

  • DA investigators.

  • Coroners.

  • FBIFederal Bureau of Investigation agents.

  • Court monitors.

• If the visitor(s) is doing follow-up work or interviewing staff or inmates, the visiting department or agency shall notify the office of the Warden at least 24 hours in advance of the visit date and delineate the time of arrival and purpose.

• The Warden, or designee, shall ensure the necessary gate clearance is forwarded to the gate officer.

• Visitors shall be required to produce official identification and a standard search will be conducted.

• Visitor Clearance

  • The Warden’s office shall ensure that the visitor or visiting group is assigned a staff member to escort the visitor(s) while at the facility. The staff escort shall remain with the visitor(s) during the entire stay in the facility. The staff escort may be from sworn, non-sworn, or other personnel assignment.

• Equipment

  • If the visitor has equipment that is required to complete their task, proper security of that equipment shall be maintained during the entire visit.

  • If necessary because of the size/weight of the equipment or weather conditions, transportation shall be provided by the facility to the area of the visit if possible.

  • Parking shall be provided.