Chapter 1 – General Administration

13030.16.1 Availability of Procedures to Access Records

• Upon written request, the office with the individual’s record shall furnish the requester a copy of CDCRCalifornia Department of Corrections and Rehabilitation’s procedures to be followed to gain access to or amend a record.

• The information contained in this form shall include the following:

  • The name, title, and business address of the person to contact for each record system and to whom to appeal if all, or any part, of the request is denied.

  • Whether the request needs to be in writing.

  • Where and when records may be inspected in person, including the regular office hours (See DOMDepartment Operations Manual 13030.21 and 13030.26 for further information).

  • Fees to be charged for photocopying information (See DOMDepartment Operations Manual 13030.26.3 for further information).

  • Notice that proof of identity, such as a valid driver’s license or notarized signature, shall be required when the individual’s identity (or the identity of the individual’s representative) is not known to the keeper of the records.

  • Example of information likely to be exempt from access.

  • Approximate time frames in which CDCRCalifornia Department of Corrections and Rehabilitation shall:

  • Respond to a request for inspection.

  • Respond to a request for copies.

  • Respond to a request to amend a record.

  • Respond to a request to appeal a refusal to amend a record. (See DOMDepartment Operations Manual 13030.26, 13030.27, 13030.27.2, and 13030.28 for further information.)

  • Limitation on what shall be accepted as a rebuttal to information in the record.

• The individual requesting any record containing personal information shall sign an acknowledgment of penalties for requesting or obtaining records under false pretenses, CDC Form 1019, IPAInformation Practices Act Statement of Penalties.