Chapter 1 – General Administration

13030.17 Processing Requests for Personal Information Employee Records

• When a request is received for personal information regarding an employee, the request shall be forwarded to the employee’s immediate supervisor. The supervisor shall:

  • Contact the personnel assistant who maintains the employee’s file.

  • Request the file be examined for exempt information.

  • Request that exempt information be properly identified and protected from disclosure in keeping with this section.

  • Request that all nonexempt disclosable information be made available for the employee’s inspection, or for inspection by the employee’s authorized representative (See DOMDepartment Operations Manual 13030.14 for further information).

  • If the information is exempt from disclosure, notify the requesting party that CDCRCalifornia Department of Corrections and Rehabilitation cannot comply with the request to disclose the information.

• Inmate/Parolee Records

  • When a request is received for personal information regarding an inmate or parolee, the request shall be forwarded to the caseworker assigned to the case. The caseworker shall:

    • Review the request to determine if the requested information is exempt from disclosure.

    • If the information is not exempt from disclosure, make arrangements to disclose the information (See DOMDepartment Operations Manual 13030.21 for further information).

    • If the information is exempt from disclosure, notify the requesting party that CDCRCalifornia Department of Corrections and Rehabilitation cannot comply with the request.