Chapter 1 – General Administration

13030.21 Scheduling Inspection of Nonexempt Records

• Upon receipt of a proper written request, the inspection of records shall be scheduled as soon as possible by the caseworker, or personnel assistant, but no later than:

  • Thirty days from the date the request is received in CDCRCalifornia Department of Corrections and Rehabilitation for active records and discharged CDCRCalifornia Department of Corrections and Rehabilitation archive files already available on ERMSElectronic Records Management System.

  • Sixty days from the date the request is received in CDCRCalifornia Department of Corrections and Rehabilitation for inactive records in central storage or for records which are geographically dispersed.

• Failure by CDCRCalifornia Department of Corrections and Rehabilitation to respond within these time limits shall be deemed a denial to access of the record. All inspections of departmental records shall be supervised by a Department employee.

• Location of Review

  • Inspection of a file kept by CDCRCalifornia Department of Corrections and Rehabilitation shall take place at the location where the record is usually maintained. The following exceptions may apply:

    • If a court orders a file to be inspected at another location, CDCRCalifornia Department of Corrections and Rehabilitation shall comply with the court order.

    • An attorney, who has obtained written, voluntary, and timely authorization from the person about whom the personal information is kept, may request to inspect a record at a departmental office or facility near the attorney’s office.

    • The person approving a request to inspect a record at an alternate location may, upon written request, approve the alternate site for the inspection only after receiving permission from the head of the office where the proposed inspection is to take place.