Department of Corrections and Rehabilitation - Operations Manual

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Chapter 1 – General Administration

Article 15 – Information Practices

Revised July 16, 1996

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13030.31 Mailing Personal Information

  • Exempt personal information shall be mailed in two envelopes as follows:

    • The outer envelope shall be addressed in the normal manner, and it shall not be marked with any indication that exempt personal (formerly confidential) information is enclosed.

    • The inner envelope shall be marked in one of two ways:

      • “CONFIDENTIAL to __________________ unit.” This envelope may be opened only by unit staff and handled in the manner, or

      • “CONFIDENTIAL to __________________ unit. Mr./Mrs. _________________ only.” This envelope shall be opened by the designated person. Employees should be aware that if the designated person at the address is not available, the package or envelope shall not be opened until that person is available or other permission is obtained from the sender.