Department of Corrections and Rehabilitation - Operations Manual

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Chapter 1 – General Administration

Article 16 – Public Records

Revised January 2007

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13040.16.1 Disclaimer Concerning the Validity of Duplicate Records

  • When separate copies of a record are maintained exclusively for public and/or inmate inspection, a disclaimer notice shall be affixed to the record’s cover or folder. This notice shall read: “THE CONTENTS OF THIS MANUAL/FILE/RECORD REPRESENTS THE LATEST INFORMATION RECEIVED IN WRITTEN FORM. CONTENTS MAY BE OUTDATED ASAccounting Services (see ASB) THE RESULT OF NEW OROffice of Research REVISED INFORMATION WHICH HAS NOT BEEN RECEIVED OROffice of Research FILED.” This disclaimer shall be given verbally when a record, which is maintained exclusively for public and/or inmate inspection and which does not have a written disclaimer attached, is disclosed.