Department of Corrections and Rehabilitation - Operations Manual

Chapter 1 – General Administration

Article 23 – Records Management

Revised May 14, 2002

The guidelines for the legal retention, disclosure, and destruction of all CDCRCalifornia Department of Corrections and Rehabilitation records are listed in each operational unit’s RRSRecords Retention Schedule.
Within three months after implementation of each operational unit, an RRSRecords Retention Schedule shall be initiated, and every five years thereafter, the RRSRecords Retention Schedule shall be updated. The RCReception Centers shall provide the new operational unit a Std. Form 70, Records Inventory Worksheet, to be completed from which the RRSRecords Retention Schedule will be created. Every five years thereafter, a Std. Form 70 shall be provided the operational unit, along with a copy of the current approved Std. Form 73, RRSRecords Retention Schedule, and a Std. Form 72, Request for Approval of RRSRecords Retention Schedule, for review and approval. All forms shall be returned to the RCReception Centers for further revision or processing.
Once approved by CalRIM and CSA, the RRSRecords Retention Schedule shall be included in the CDCRCalifornia Department of Corrections and Rehabilitation Records Retention Handbook. The updated RRSRecords Retention Schedule’s will be distributed to provide all units with current RRSRecords Retention Schedule’s.