Chapter 1 – General Administration

14060.8 Micrographic and Optical Disk Management

• A micrographics system is used to maintain the integrity of records that are vital to the operation of the CDCRCalifornia Department of Corrections and Rehabilitation.

• The RCReception Centers shall review, approve, and coordinate proposed microfilm and optical disk systems. Feasibility Study Report (FSRFeasibility Study Reports) shall be submitted to the RCReception Centers. The RCReception Centers shall submit the FSRFeasibility Study Reports to DGSDepartment of General Services, Office of Information Services, for approval.

• For proposed purchases of Micrographic/Optical Disk equipment, a FSRFeasibility Study Reports, or Computer Workgroup Justification Form (CWJF) (exact document is based on the dollar amount of the project and technology involved) must be prepared. The FSRFeasibility Study Reports or CWJF shall then be sent to the Enterprise Information Services for review and approval and will then be forwarded to the RCReception Centers. After approval by the RCReception Centers, the approved document shall be forwarded to CalRIM for final approval. Upon return of the approved document from CalRIM, it will be returned to the requestor for processing the appropriate purchase or contract document.