Chapter 1 – General Administration

15040.3 Financial and Project Support Section

• The Financial and Project Support Section:

  • Develops and administers the Department’s five-year Infrastructure Plan.

  • Budgets and financially manages the capital outlay appropriations, interim loans, and bond proceeds.

  • Administers contracts for capital outlay projects.

  • Supports division staff’s Information Technology (ITInformation Technology) needs.

• Infrastructure Planning Unit

  • In accordance with Assembly Bill 1473, Chapter 606, Statutes of 1999, the Infrastructure Planning Unit develops annually a Five-Year Infrastructure Plan (Plan) in conjunction with the Governor’s budget that identifies the Governor’s capital outlay policies and funding priorities for each five-year period. In addition to this responsibility, the Infrastructure Planning Unit:

    • Works with departmental management to establish multi-year priorities and identify facility deficiencies and capacity needs according to departmental objectives and programmatic standards, guidelines, and priorities.

    • Defines data needs, develops assessment tools, directs and coordinates statewide studies, and evaluations to identify and prioritize infrastructure needs.

    • Prepares the Plan and coordinates the inclusion of all capital outlay budget change proposals and capital outlay concept papers covering the five-year planning period.

• Project Support Unit

  • Project Support is primarily responsible for managing the fiscal aspects as well as contract development and management in support of the Department’s prison construction and capital outlay programs.

  • For the fiscal aspects, responsibilities include:

    • Capital outlay budget preparation.

    • Interim loan and bond fund management.

    • Ongoing financial management of prison capital outlay projects.

    • Legislative/Public Works Board Capital Outlay submittals.

    • OFMOffice of Facilities Management (see FPCM) support budget.

    • Quarterly reports for the legislature, control agencies, and other interested parties on the status of authorized projects and development of other reports and materials as needed for special projects, presentations, or legislative hearings.

  • The contract responsibilities of the unit include:

    • Audit and prepare payments of all prison construction related invoices.

    • Participation in scope and fee negotiations with construction managers, architects, and engineers.

    • Audit and approval of construction change orders reflecting additions or changes to construction contracts.

    • Preparation of all prison construction related contract and amendment requests.

    • Log and track contract related documents from receipt through audit and approval.