Chapter 1 – General Administration

The CALPIACalifornia Prison Industry Authority (formerly PIA) establishes and operates various industrial, manufacturing, service, and agricultural enterprises in the facilities under jurisdiction of the Department.

This section delineates the membership of the PIBPrison Industry Board, outlines the objectives of CALPIACalifornia Prison Industry Authority (formerly PIA), and describes how CALPIACalifornia Prison Industry Authority (formerly PIA) interfaces with CDCRCalifornia Department of Corrections and Rehabilitation, specifically within the facilities.

Objectives of CALPIACalifornia Prison Industry Authority (formerly PIA) include:

• Reduce inmate idleness.

• Create and maintain working conditions for inmates much like those prevalent in private enterprise.

• Develop work habits and occupational skills in inmates for use upon release.

• Operate a work program for inmates which shall ultimately be self-supporting by generating sufficient funds from the sale of products and services to offset the program’s expenses.

• Provide financial support to employed inmates.

Policy for CALPIACalifornia Prison Industry Authority (formerly PIA) is directed by a Board of Directors consisting of 11 members under the leadership of the Chairperson. The members are:

• Secretary of Corrections: serves as Chairperson.

• Director of the DGSDepartment of General Services or designee.

• Director of Commerce or designee.

• Two members from the general public that are appointed by the Speaker of the Assembly.

• Two members from the general public that are appointed by the Senate Rules Committee.

• Two representatives of organized labor that are appointed by the Governor.

• Two representatives of industry that are appointed by the Governor.

Meetings

• The PIBPrison Industry Board shall meet regularly (at least four times during each fiscal year), and additionally, as deemed necessary by the Chairperson or majority of the PIBPrison Industry Board.

CALPIACalifornia Prison Industry Authority (formerly PIA) operates as a business venture, on a profit and loss basis, and thus extends commitments to deliver its products within specific time frames. As a result, the program demands the fullest cooperation between facility and CALPIACalifornia Prison Industry Authority (formerly PIA) staff.

The shared responsibility of the General Manager for the Prison Industry Revolving Fund and the operation of the various enterprises, and of the Warden for administration of the facility, requires careful attention to the effect of any decisions by either, on the responsibility of the other, thereby making close communication imperative. Other responsibilities include:

Secretary

• The Secretary shall be the administrative head of the PIBPrison Industry Board and shall exercise all duties and functions necessary to ensure that the responsibilities of the PIBPrison Industry Board are successfully discharged.

General Manager

• CALPIACalifornia Prison Industry Authority (formerly PIA) is headed by a General Manager who functions as the Chief Administrative Officer and has line authority over all facets of CALPIACalifornia Prison Industry Authority (formerly PIA)’s operations and activities.

California Prison Industries Administrators/ Managers

• CALPIACalifornia Prison Industry Authority (formerly PIA)’s Prison Industries Administrators/Managers shall:

  • Assist the General Manager and staff in the study of proposed new enterprises and furnish data, plans, or specifications required for them.

    • Establish and maintain procurement controls designed to ensure effective and timely delivery of necessary raw materials, commercial items, and equipment of a quality standard which shall ensure a high grade of finished product.

    • Establish and maintain production controls designed to assure timely delivery of quality at a minimum cost.

    • Establish and maintain records of inventory, accounting, and cost controls as required by established policies.

    • Establish and maintain controls which shall ensure a minimum expenditure of CALPIACalifornia Prison Industry Authority (formerly PIA) funds.

    • Inform the Warden of all matters affecting industries.

    • Report to the General Manager on events and problems in CALPIACalifornia Prison Industry Authority (formerly PIA) programs, or any changes in plans or deviations from established standards or commitments.

    • Establish and oversee the functioning of training programs capable of developing industry employees within their present position as well as for future promotional endeavors.

CALPIACalifornia Prison Industry Authority (formerly PIA) consists of several divisions and branches many of which interface directly with, and/or provide assistance to, the facilities.

The executive office of CALPIACalifornia Prison Industry Authority (formerly PIA) is comprised of the:

• General Manager.

• Chief Assistant General Manager.

• Assistant General Manager, Administration Division.

• Assistant General Manager, Operations Division.

• Assistant General Manager, Waste Management Division.

• Chief, QAU.

• Chief, Marketing Division.

• Chief, Civil Rights and Community Affairs Office.

• Chief, Data Management and Information Systems.

The CALPIACalifornia Prison Industry Authority (formerly PIA)’s affirmative action program provides for EEOEqual Employment Opportunity Office (see Office of Internal Affairs) in a discrimination-free work environment. The program is backed with a strong commitment from the General Manager and the Director.

The Quality Assurance Office plans, develops, and directs the total quality management program for CALPIACalifornia Prison Industry Authority (formerly PIA) statewide.

As a service-oriented organization, the Administration Division provides for the fiscal management of CALPIACalifornia Prison Industry Authority (formerly PIA) and the support services necessary for program operations. It works directly with all CALPIACalifornia Prison Industry Authority (formerly PIA) services necessary for program operations. It works directly with all CALPIACalifornia Prison Industry Authority (formerly PIA) offices and relevant outside agencies including:

• State Legislature.

• CDCRCalifornia Department of Corrections and Rehabilitation.

• All facilities and CALPIACalifornia Prison Industry Authority (formerly PIA) enterprises.

• Outside vendors.

• DGSDepartment of General Services.

• PIBPrison Industry Board.

• Other agencies and organizations as needed.

FSBFiscal Services Branch (see Office of Fiscal Services) administers the budgeting, accounting, and financial reporting activities of CALPIACalifornia Prison Industry Authority (formerly PIA). FSBFiscal Services Branch (see Office of Fiscal Services) performs its various tasks and operations through three organizational units as follows:

• Budget Bureau–has primary responsibility for development and administration of the annual operating plan (budget); provides both service and control.

• Accounting Services Bureau–has primary responsibility for preparation of the quarterly (interim) and annual financial statements, as well as maintenance of the accounts receivable and payable; provides both service and control.

• System Design Bureau–has primary responsibilities in conducting the annual physical inventory, accounting systems design, system table maintenance, and providing technical support to the Accounting Services Bureau.

The Procurement and Business Services Branch serves as the focal point for all purchasing and business services functions within CALPIACalifornia Prison Industry Authority (formerly PIA) field enterprises and headquarters.

The Human Resources Branch provides the full range of personnel and training related services to CALPIACalifornia Prison Industry Authority (formerly PIA) employees. Primary functions include:

• Classification.

• Recruitment.

• Examination and selection.

• Pay, payroll, and transactions for headquarters only.

• Training.

• Labor relations.

The Management Analysis Unit provides analytical support in the areas of legislation, program analysis, public relations, and other miscellaneous analytical projects as needed.

The Operations Division provides:

• Direction for the operation of CALPIACalifornia Prison Industry Authority (formerly PIA) production facilities throughout the State and for the development and implementation of new/expanded enterprises.

• Carries out the policies of the PIBPrison Industry Board.

• Directs and oversees research and analyses of existing operations.

• Maintains positive working relations with Wardens.

• Develops and implements safety and training programs for field operations.

The division works directly with all offices within CALPIACalifornia Prison Industry Authority (formerly PIA) and relevant outside agencies/organizations as listed in the DOMDepartment Operations Manual 11040.10.

The four operations branches provide a headquarters’ overview with technical assistance to CALPIACalifornia Prison Industry Authority (formerly PIA) manufacturing, agricultural, and service enterprises in its facilities. The operations branches also ensure consistency of operations between similar factories and operating policies and practices of the factories, with the goals and objectives of CALPIACalifornia Prison Industry Authority (formerly PIA). The four operations branches provide technical expertise in various areas and exercise a major role in the planning and design of new products, equipment, and facilities. The four branches and their areas of expertise are:

• Wood/Metal Products Branch. The branch provides technical expertise in wood and metal products, general fabrication, textile mill, and engineering.

• Soft Goods Branch. The branch provides technical expertise in fabric products, knitting mill, shoes, fiberglass, mattress and bedding, and precast concrete products.

• Service and Consumables Branch. This branch provides technical expertise in laundry, detergent products, coffee, bakery, poultry, eggs, swine, meat processing, dairy, farm, and transportation.

• Activation Branch. This branch coordinates the onsite implementation of new CALPIACalifornia Prison Industry Authority (formerly PIA) enterprises at facilities statewide. The branch also provides technical expertise in optical, dental, printing, bindery, paper products, micrographics, and key data entry.

The Product Design and Development Unit works directly with facility production staff, Headquarters Prison Industries Managers, and sales representatives in providing plans and specifications for new and existing products.

The Master Production Scheduler provides overall production scheduling of CALPIACalifornia Prison Industry Authority (formerly PIA)’s manufacturing, agricultural, and service enterprises by managing the master production schedule.

The following levels of staff administer operations at the facilities listed below:

This unit conducts the research and development activities related to determining the feasibility of waste management programs within specific jurisdictions. It plans and designs the physical plant based on customer need, and represents CDCRCalifornia Department of Corrections and Rehabilitation in educating municipalities on CALPIACalifornia Prison Industry Authority (formerly PIA)’s CRRF program.

Achieves the start up and ongoing operation of the CRRF’s and secondary manufacturing through the recruitment and hiring of free staff and inmates, the establishment of operational and management reporting procedures, and negotiation of recyclable commodities contracts.

The Waste Management Division plans, researches, designs, constructs, and operates Correctional Resource Recovery Facilities (CRRF) and secondary manufacturing enterprises at various correctional facilities (State prisons, return-to-custody facilities, and local jails) throughout the State.

Provides oversight for the Marketing and Sales program including marketing and sales activities, pricing, customer services, promotions, and research.

The Marketing Services Branch is a service-oriented operation that provides product pricing and related support, promotional materials, and maintenance and market research services.

The role of the Sales Branch is to generate sales revenue, build market share, increase market base, build volume, develop sales outlets, provide consultation to public agencies for all CALPIACalifornia Prison Industry Authority (formerly PIA) products and services, and promote special buying opportunities and new products.

The Customer Services Branch processes all incoming purchase orders and provides liaison between the customer, CALPIACalifornia Prison Industry Authority (formerly PIA) operations, and the facility factories as well as enhances public relations.

The Data Management and Information Systems Division directs the implementation and operation of an automated manufacturing and accounting planning system that provides CALPIACalifornia Prison Industry Authority (formerly PIA) with current information on manufacturing. The unit also provides EDPElectronic Data Processing (see IT) services in support of the CALPIACalifornia Prison Industry Authority (formerly PIA) programs and works on the application and development of new projects while maintaining ongoing systems.

Each inmate who is engaged in productive work under a CALPIACalifornia Prison Industry Authority (formerly PIA) program shall receive pay as compensation.

Compensation schedules shall be determined by CALPIACalifornia Prison Industry Authority (formerly PIA) and all compensation shall be credited to inmates’ accounts.

All timekeeping shall be the responsibility of work supervisors and shall be in accordance with inmate work incentive policies and departmental procedures.

Inmates new to CALPIACalifornia Prison Industry Authority (formerly PIA) or being assigned to a new job shall be trained on the job by a lead person (inmate) and/or a factory supervisor.

No employee or inmate shall sell or offer for sale any article manufactured by inmates or other prison labor, except sale of articles that is specifically sanctioned by law.

Pay schedules, work classifications, position requirements, and other features of the Prison Industry Inmate Pay Plan are provided in DOMDepartment Operations Manual 51120.

All divisions and facilities under the Director shall purchase CALPIACalifornia Prison Industry Authority (formerly PIA) standard and custom products in every category and of every type required for departmental use.

CALPIACalifornia Prison Industry Authority (formerly PIA) shall keep the divisions and facilities informed of the availability of new products, and categories of products that can be provided on a special order basis. No purchase estimates shall be drawn to specify commercial products when CALPIACalifornia Prison Industry Authority (formerly PIA) can furnish a product in the commodity category. CALPIACalifornia Prison Industry Authority (formerly PIA) shall be guided, whenever feasible, in the development of new products and redesign of existing products by criteria that shall make them the most suitable for departmental use.

Any unresolved differences between the using division or facility and CALPIACalifornia Prison Industry Authority (formerly PIA) as to the adequacy of a CALPIACalifornia Prison Industry Authority (formerly PIA) product proposed for a given use shall be referred to the General Manager, CALPIACalifornia Prison Industry Authority (formerly PIA), for decision before any purchase may be made from outside sources.

Divisions and facilities shall keep CALPIACalifornia Prison Industry Authority (formerly PIA) advised of large and unusual requirements far enough in advance, in order to permit production and delivery in time to meet departmental needs.

Each facility that operates one or more CALPIACalifornia Prison Industry Authority (formerly PIA) enterprises shall establish a CALPIACalifornia Prison Industry Authority (formerly PIA) Safety Committee. It shall be noted that inmates employed by CALPIACalifornia Prison Industry Authority (formerly PIA) are considered “employees” for purposes of the California Occupational Safety and Health Act (CAL-OSHACalifornia Occupational Safety and Health Act) of 1973 and subsequent amendments.

Prison Industries Administrator/ Manager

• Committee membership shall be determined by each facility’s Prison Industries Administrator/Manager. Membership shall include inmate workers as well as supervisory employee representation. The size of each committee shall be dependent upon magnitude, complexity, geographic location, and diversity of the industry’s operations.

• Membership selection process shall be determined by Prison Industries Managers, keeping in mind the necessity of accomplishing objectives by the most effective means.

• Any grievances regarding health and safety issues shall be initiated and handled in accordance with DOMDepartment Operations Manual 54100.

Distribution of costs for buildings, grounds and roads, equipment and machinery, irrigation and water control, utilities, and land acquisition and construction/alterations is shown in.

The General Manager, CALPIACalifornia Prison Industry Authority (formerly PIA), or designee shall be responsible for ensuring that the contents of this article are kept current and accurate.

SAMState Administrative Manual §§ 3505 and 3672.

PCPenal Code §§ 2800 – 2818.

ACAAmerican Correctional Association Standards 2-4412 – 2-4417.

DOMDepartment Operations Manual §§ 51120, 54100.

CAL-OSHACalifornia Occupational Safety and Health Act.