Chapter 1 – General Administration

12020.8 Meetings, Conferences, and Conventions Outside the State

• To attend an out-of-state meeting, conference, or convention not already in the approved out-of-state travel blanket, all requests for attendance shall be submitted through the appropriate Deputy Director or Assistant Director at least 90 days prior to the date of the event. The request (by memorandum) shall include:

  • The name of the meeting, conference, or convention.

  • Location.

  • Date(s).

  • Costs.

  • A copy of the agenda.

  • A justification describing the benefit to the State and the consequences of not attending.

  • An assurance that participation shall not interfere with service to the public or operation of CDC’s programs.

• The memorandum shall have an approved/disapproved signature block for the Deputy Director or Assistant Director.

• Final Approval

  • Upon initial approval, the request shall be forwarded to Accounting Services Section for verification of funds. Accounting Services Section shall obtain final approval from the appropriate Chief Deputy Director and notify the appropriate staff. Any additional required approval shall be obtained by Accounting Services Section.