Chapter 2 – Fiscal Management

22010.4 Ordering of Supplies

• A CDC Form 838, Supply Requisition shall be completed for each and every item listed in the DGSDepartment of General Services supply catalog. As many as 16 items may be placed on each requisition form and normally, delivery shall be within 24 hours. A supply of CDC Form 838s may be obtained from the Headquarters stockroom and, once completed, forward the white and yellow copies to the stockroom and retain the pink copy in a suspense file.

• Emergency Orders

  • Emergency orders shall be filled immediately upon receipt, either from the supply stocked in the stockroom or from General Services’ warehouse located on Watt Avenue. However, the originator shall hand carry the order to the stockroom supervisor or obtain authorization for the merchandise to be picked up at General Services’ warehouse.

• Nonemergency Orders

  • For other than emergency orders, place the supply requisition form in the outgoing mail basket. Mailroom employees shall pick up and handle from this point. When material is delivered, check the items against the copy of the order that is returned with the material.

  • Fill out all supply requests in their entirety and indicate delivery room number and name. For stock numbers and descriptions, refer to the General Services office supply catalog. Orders not completely prepared shall be returned.

• Departmental Forms

  • Orders for all “CDC” and “GA” forms shall be placed on a CDC Form 838, and shall be handled in the same manner as other supply requests. Supply requisitions for these forms do not need a General Services stock number; however, the form number and form name shall be indicated. Orders for all standard state forms shall have the General Services stock number indicated on the supply requisition.

• Form 5 Items

  • All requests for items obtainable only from an outside vendor (i.e., books, maps, etc.) shall be on an STDStandard Form (DGS) Form 5, Intra Office Requisition. These forms shall be submitted in duplicate to the BSS for processing. They shall give a complete description of the item desired (size, style, model, color, etc.), the price, the vendor from whom it may be purchased and the employee for whom the item is ordered.