Chapter 2 – Fiscal Management

22020.18 Use of Privately‑Owned Vehicles

• In accordance with DPADepartment of Personnel Administration (see CalHR) 599.630 and 599.631 and SAMState Administrative Manual 0750 through 0755, the following procedures are established for the use of private automobiles on state business by employees of the Department.

• Before an employee can receive reimbursement for official travel performed in a privately owned vehicle, it is necessary that a Standard Form 261, Authorization to Use Privately Owned Vehicles on State Business be approved by authorized persons. The following procedure shall be used to obtain such approval.

• The employee shall complete and sign STDStandard Form (DGS) Form 261 and route as follows for signature by the authorized officer indicated below:

  • Institutions

    • To Warden by business manager through division heads.

  • P&CSDParole & Community Services Division (see DAPO)

    • To Deputy Director, P&CSDParole & Community Services Division (see DAPO), through Regional Administrator or appropriate Headquarters supervisor.

  • Department Headquarters

    • To division chief through regular supervisor.

  • When approved by authorizing officer, the following distribution of STDStandard Form (DGS) Form 261 will be made:

  • Original

    • Forward to the accounting officer, authorization for payment of private mileage on travel expense claim.

  • Duplicate

    • Return to employee.

  • Triplicate

    • Return to supervisor.

• If permit is disapproved, all copies of STDStandard Form (DGS) Form 261 will be returned to the employee.