Chapter 2 – Fiscal Management

22020.25 Individual Request for Approval of Out‑of‑State Travel

• Out-of-state travel requests, which are not included in the Department’s blanket approval, require individual approval by the YACA, DOFDepartment Of Finance, and Governor’s Office. In order to expedite the approval process and improve the chances of securing favorable review by the control agencies, the following should be adhered to:

  • Standard Form 257 (Request For Approval Of Out-Of-State Travel), should be received by the ASDSee Division of Administrative Services (DAS) (see ASB) as early as possible prior to the departure date. Ideally, a 30-day lead time should be allowed for adequate processing through the agency, DOFDepartment Of Finance, and the Governor’s Office. Of course, this does not allow for unscheduled delays. The 30 days is strictly a minimum allowable time.

  • Each travel request should have substantial justification attached as to the benefits the trip(s) will accrue for the department/state. Inadequate justification will cause delays, and may result in disapproval of the request by the control agencies.