Chapter 2 – Fiscal Management

22020.29 Employee Moving and Relocation Expense

• Moving and relocation expenses of employees, who are required to move by administrative decision, are defined in DPADepartment of Personnel Administration (see CalHR) 599.721, 599.722 and SAMState Administrative Manual 3829.

• In the case of a promotion or when the institution, region, or Headquarters division requests an employee to accept another assignment, the receiving entity shall pay the necessary moving and relocating expenses. The qualifying assignment may include but is not necessarily limited to training and development, limited term, and temporary assignments. It should be noted that the DPADepartment of Personnel Administration (see CalHR) 599.721 and 599.722 clearly specifies that actual and necessary expenses only are allowable. Do not automatically provide the maximum for employees.

• A voluntary non-promotional transfer in response to an individual’s personal request should specify that no moving or relocation expenses will be paid unless it is deemed to be in the best interest of the state by the appointing authority.

• Employees may request moving and relocation information packages from: Institutions-respective Wardens, Attention: Business Manager, Headquarters-BSS, by Division Deputy Director.