Chapter 2 – Fiscal Management

22020.3 Responsibility

• It is the responsibility of each manager/supervisor authorizing employee travel to practice the following principles:

  • Travel is usually warranted when personal contact by the employee is the most economical method of conducting state business.

  • Attendance at conferences and meetings is limited to persons immediately concerned with the topics to be discussed or the business to be transacted.

  • A manager/supervisor shall consider the most economical method of transportation in addition to the amount of time an employee would spend away from their office.

  • Travel by the employee shall be scheduled to avoid backtracking and/or additional trips whenever possible.

  • State cars should not be parked overnight at an airport unless there is no other practical and/or reasonable way for an employee getting to and from the airport.

  • Reimbursement shall be made only for the method of transportation which is in the best interest of the state. The employee may choose a more expensive form of transportation above the state rate but shall only be reimbursed for the approved state rate for transportation.

• Volunteers

  • With prior authorization, volunteers may be eligible for TECTravel Expense Claim reimbursements. To be eligible, volunteers must complete and sign a volunteer services agreement, an oath of allegiance, and a health questionnaire.

  • The TECs shall be limited by the same constraints and policies as state employees.