Chapter 2 – Fiscal Management

22020.9 Travel Expense Claim for Transportation of Prisoners/Parolees

• The definition for “transportation of prisoner/parolee” is the transporting of a prisoner/parolee between two points entirely within the State of California.

• All expenses relative to the transportation of prisoners/parolees will be claimed on STDStandard Form (DGS) Form 262 separate from any other traveling expenses. This TECTravel Expense Claim must be clearly marked “Transportation of Prisoners.” DPADepartment of Personnel Administration (see CalHR) rules provide detailed information concerning allowable expenses.

• Receipts or supporting vouchers that are required are listed on the reverse side of STDStandard Form (DGS) Form 262. In addition, a CDC Form 123, Body Receipt, which is obtained from the facility at the time the prisoner/parolee is delivered, shall accompany the STDStandard Form (DGS) Form 262 if any expenses are claimed for the trip.

• If, for some reason, the prisoner/parolee is not delivered to a prison or jail, a letter of explanation must accompany the STDStandard Form (DGS) Form 262 indicating the reason why the prisoner/parolee was not delivered.

• Two copies of the TECTravel Expense Claim with all substantiating vouchers and receipts shall be forwarded to the administration accounting office upon completion of the trip. The prisoner/parolee’s name and identification number must appear on the claim.